TRAVEL PLAN & GREEN TRANSPORT POLICY

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1 TRAVEL PLAN & GREEN TRANSPORT POLICY To whom this document applies: All Trust Staff Trust Policy & Procedure Review Group Issue Date: March 2003 Draft Document reference: Date(s) reviewed: Approved by: Revision A July 2004 Date approved: Revision B August 2004 Next Review date: Revision C September 2004 Version No: Revision D 20 th Sept 2004 Revision E 27 th Sept 2004 Responsibility for review: Director of Facilities, Planning & Development Revision F 4 th October 2004 Revision G July 2006 Revision H November 2006 Approved at Joint Staff Council Meeting 28/11/06 Revision I December 2006 Contributors Colchester 2020 Travel Plan Club 1

2 CONTENTS 1. EXECUTIVE SUMMARY Introduction Travel plan review 1.3 The travel plan measures & costs Staff consultation Conclusion 4 2. INTRODUCTION Background to this travel plan Benefits of a travel plan National policy Local policy Aim and approach of this plan The focus of the travel plan Objectives Colchester 2020 travel plan club 8 3. CENTRALISATION OF ACUTE SERVICES IN COLCHESTER Effects of the development proposals 9 4. THE TRAVEL PLAN MEASURES Car sharing A review of staff shift patterns and other workforce policies Information provision Travel management system Cycling Walking Public transport Motorcycling Free transport home for staff in an emergency Car parking policy Monitoring and management RESULTS TRAVEL PLAN STAFF ANNUAL SURVEY JULY APPENDICES APPENDIX 1 Update on Timetable and Action Plan 19 2

3 1. EXECUTIVE SUMMARY 1.1 Introduction All NHS Trusts are required to have a Travel Plan. Hospitals are the largest generator of trips outside of peak hours, and are estimated to account for up to 5% of all trips. (Department of Transport 2006) With around 70% of trips to hospitals being by car, the NHS contributed 2.1 billion car trips to Britain s Roads in 2000 (Dublin Transportation Office et al; ) The New Environmental Strategy for the National Health Service (NHS Estates 2002b) identified five key areas where progress needed to be made, one of which was Transport and specifically stated that all NHS sites should have produced a healthy Travel Plan by In addition the National Service Framework on Coronary Heart disease also required that Trusts develop a Travel Plan by April The Trust first produced a plan in March Following consultation with staff and a number of revisions the Travel Plan was formally launched in April The purpose of the Travel Plan is to reduce the number of single occupant cars travelling to site. It should not be confused with the Trust Car Park Procedure the aim of which is to efficiently manage the vehicles that do come to site, which is issued by the Trust Estates and Facilities Department in accordance with the Trust Policy and Procedures. This Travel Plan also referred to as the Trust Green Travel Policy will help inform how the Car Park Procedure should be developed. 1.2 Travel Plan Review July A Travel Survey was undertaken in July 2006 and followed by a number of Travel Plan review meetings, the participants of which were members of the Estates Department and a cross section of ERHT and Carillion staff representing a variety of Travel Modes. Version G of the Travel Plan reflects the proposals for changes and additions to expand the Travel Plan and the Car Park Policy made by the Travel Plan review group, following consideration of the Travel Plan Survey results, new ideas and discussion with colleagues. The action plan reflected in version F of the Travel Plan has been reviewed and a new action plan devised. Where actions have been completed these are now reflected in section 4 of this plan. Where actions are incomplete and it is still intended that they are taken forward these have been carried over into the new action plan. 1.3 The Travel Plan Measures & Costs Section 4 of this Plan has been updated to reflect the measures the Trust have introduced as part of this Travel Plan. The cost of Travel Plan measures will be met via income from parking charges and capital funding from the Estates and Facilities Budget. 3

4 1.4 Staff Consultation The results of the July 2006 Travel Survey have been included in section 5 of this plan. Staff comments continue to focus on the current difficulties staff experience parking on the site. A sub group of the Joint Staff Council (JSC) was set up to review the Travel Plan in July 2006 chaired by the Director of Facilities, Development and Planning. The Plan was then amended and issued to the full JSC for comment. 1.5 Conclusion This Plan will be reviewed each year and the ongoing implementation of this plan with the support of the Colchester 2020 Travel Plan2 club and should enable the Trust to pro-actively reduce the number of single occupant cars travelling to site, which it is hoped will lead to significant health benefits as set out in section 2 of the plan. 4

5 2. INTRODUCTION 2.1 Background to this Travel Plan Boreham Consulting Engineers Ltd first produced a Travel Plan in March 2003 for Essex Rivers Healthcare NHS Trust in support of its planning application for the centralisation of acute services in Colchester. Although the 167M PFI project is no longer going ahead, the Trust still plans to centralise its services on CGH over the next 10 years and is still required to have a healthy Travel Plan in place by the Environmental Strategy for the NHS and the National Service Framework for Coronary Heart Disease. This Travel Plan was developed in accordance with the results of staff consultation. 2.2 Benefits of a travel plan The primary objective of a travel plan is to reduce the adverse effects of transport associated with the operation of a site and hence the most easily identifiable benefits are those that are directly related to reductions in vehicle use; namely proportionally less congestion, noise, air pollution and accidents There is also a broader range of less tangible benefits that can accrue from the implementation of travel plan initiatives. Depending on the content of each travel plan, such benefits can include: increased productivity a healthier workforce with higher morale can increase the productivity of staff energy savings through reduced fossil fuel use improved public transport through TP initiatives an improved environment for pedestrians and cyclists improved organisational image reduced on-site congestion cost savings to staff, patients visitors and the organisation as travel becomes more efficient improved quality of life through time savings and reduced stress and a healthier lifestyle Travel Plans are an important element of the Government s integrated transport strategy. They are a means of holistically managing the traffic generated by a development or site and implementing initiatives to reduce or ameliorate identified adverse effects of such transportation. The principal aim of a travel plan is to encourage modes of travel other than single occupancy car use This travel plan has been prepared by the Essex Rivers Healthcare NHS Trust. The Trust recognise that as a large organisation with various sites around Colchester, their operations have a significant effect on transportation in the area. As a responsible public body and a member of the Colchester 2020 Strategic Partnership the Trust wish to address this issue by implementing a Travel Plan The initiatives within this plan are prepared in accordance with national and local transport policy to reduce the number and length of private motorised journeys and will help to encourage alternative means of travel that have less environmental impact than the single occupancy car. To achieve these aims a three-stage approach has been adopted as summarised below: 5

6 to provide a number of measures to help employees, patients and visitors to use safe and viable transport alternatives to the car for accessing the Trust s sites. provide information with which to increase awareness of alternative travel options to and from the hospital. once travel patterns have become established, to periodically monitor the travel patterns of employees to ensure that the most sustainable travel patterns are encouraged. to make recommendations from time to time for changes to Trust Car Park Procedure so that it supports the aims of the Travel Plan. 2.3 National policy At a national level, Planning Policy Guidance Note 13 (PPG13 Transport, 2001), refers to travel plans in various forms, but does not propose any standard format or content. The guidance notes that the relevance of travel plans to planning lies in the delivery of sustainable transport objectives and that these should include: reductions in car usage (particularly single occupancy journeys) and increased use of public transport, walking and cycling reduced traffic speeds and improved road safety and personal security, particularly for pedestrians and cyclists more environmentally friendly delivery and freight movements It is however acknowledged in PPG13 that the car will continue to have an important part to play and for some journeys will remain the only real option for travel. It is the Trust's belief that this is directly applicable to a hospital where it is essential for quick and direct access. This is required in relation to many of a hospital's functions either from time to time or on a more permanent basis. Examples of these functions would include A & E, Maternity and doctors on call. 2.4 Local Policy Issues associated with travel plans are addressed at local level within the Essex Local Transport Plan (LTP). The strategy predominantly focuses on the need to reduce the reliance on the car and to promote more sustainable forms of travel The LTP sets a series of Integrated Transport Themes as given below. Individual site travel plans will not be able to achieve these objectives in isolation and some may be more relevant to some travel plans than others. The plan will however seek to contribute towards these goals where practicable. Encouraging sustainable development and travel patterns. Creating an inclusive transport system by providing choice and accessibility. Managing overall travel demand and the transport network. Expanding transport capacity. Protecting and enhancing rural and urban environments and communities. 6

7 2.5 Aim and Approach of this Plan The impact of road traffic has led to policy changes in the last iteration of PPG13 and the recommendation that travel plans be prepared for certain types of new development in order to encourage the use of more environmentally friendly forms of travel The aim of the travel plan for the Essex Rivers NHS Trust is to help reduce the number of motorised journeys, particularly by single occupancy private car use, and as such it is structured to achieve a series of objectives listed in section This plan is based around two main phases; consideration of the existing transport conditions relevant to the Trust s sites and the surrounding environment, and the proposal of measures designed to effectively manage transport associated with the sites and achieve positive changes in the current travel patterns Guidance has been taken from PPG13 and local government policy in the first instance but also from the former DETR (The benefits of Green Transport Plans) and the Energy Technology Support Group - ETSU (A Travel Plan Resource Pack for Employers). 2.6 The focus of the travel plan The majority of measures within the plan are intended to encourage staff working for the Trust to vary, or change, from current reliance on single occupancy car use. This focus on staff has been adopted as it is considered realistically more feasible to evaluate travel patterns and successfully implement quantifiable initiatives with Trust staff than with the more variable patient/visitor base. Measures for members of the public are therefore more orientated towards increasing awareness of alternatives to private car use to access the Trust s facilities The Trust will undertake annual patient/visitor snapshot surveys to assess levels of increasing awareness amongst the public about alternatives to private car use. 2.7 Objectives A list of global objectives have been compiled to be used as the basis of this travel plan. foster a partnership approach between the NHS Trust, its staff, patients, visitors and suppliers to influence travel behaviour generate fewer staff car trips than would otherwise be the case by encouraging a modal shift in travel to the hospital encourage safe and viable alternatives for accessing the site to reduce the environmental impact associated with patient and visitor traffic by raising travel awareness amongst members of the public and encouraging the use of alternative modes to private cars to reduce the need for unnecessary journeys by hospital staff reduction in overall vehicle mileage to help improve the health of staff and members of the public accommodating those journeys that need to be made by car. 7

8 2.8 Colchester 2020 Travel Plan Club Essex Rivers Healthcare NHS Trust are part of the Local Strategic Partnership known as Colchester One of the key deliverables of this partnership vision is a modernised, integrated transport system meeting the needs of local people and visitors To help achieve this six of the partners (Essex Rivers, Colchester Borough Council, Essex County Council, University of Essex, Colchester Garrison and Colchester PCT) representing over 10,000 employees in Colchester launched the Colchester 2020 Travel Plan Club in July The aim of the club is to work together to support the members in developing and implementing their travel plans including sharing information, using common car sharing systems, jointly appointing a Travel Plan Co-ordinator and working together to seek improvements in public transport, cycle paths, park and ride schemes and other mutually beneficial initiatives. 8

9 3. CENTRALISATION OF ACUTE SERVICES IN COLCHESTER 3.1 Effects of the development proposals The proposed centralisation of services from other sites in Colchester to the Colchester General Hospital site (originally planned as a single 167M PFI scheme now to be phased over 10 years by a serious of smaller developments) will increase the amount of activity at Colchester General Hospital site. This modernisation and extension of the hospital is proposed to not only house the services to be transferred there, but also to cope with the projected increase in population and need of the area which it serves Based on the originally PFI scheme Essex County Council and Colchester Borough Council enforced a Section 106 Agreement of the Town and County Planning Act on Essex Rivers Healthcare Trust. This requires the Trust to undertake certain obligations (described in below) in return for grating planning permission for the development of Colchester General Hospital which includes the provision of additional car parking in line with the Essex County Council s Maximum Parking Standard states that a Hospital should provide:- 1 parking space for every 4 members of staff and 1 parking space for every 3 daily visitors The Section 106 Agreement described above requires the Trust to:- Make three contributions to Essex County Council to make changes to the roads around the hospital as follows:- Bus Stop contribution of 50,000 Crossing contribution of 25,000 Parking Restrictions contribution of 15,000 To carry out a review of the Travel Plan each year and to agree this with the Essex County Council At the Trust s own expense to comply with an implement the terms of the Travel Plan including the appointment of a Travel Plan Co-ordinator To undertake the following Highway Works (estimated capital cost of 500,000) to the satisfaction of the County Council for the Colchester General Hospital site Improvement of the two principal highway accesses to the Colchester General Hospital site from Turner Road upgrade to current Essex County Council standards of the existing bus stop located on the western side of Turner Road adjacent to the Colchester General Hospital s main entrance provision of a pedestrian/cycle link into the Colchester General Hospital site from the Northern Approaches Road in the vicinity of the emergency vehicle access provision of a surfaced and street-lit public footway/cycleway between the Northern Approaches Road and Turner Road along a route to be agreed with the County Council with a link to the proposed development on the former Turner Village Hospital Site While the original PFI scheme is not proceeding these measures are still good practice and are may be requested on any future planning applications requested by the Trust. 9

10 4. THE TRAVEL PLAN MEASURES The objectives given previously provide the framework for the travel plan measures The following section covers the means by which the hospital is seeking to fulfil these objectives including Car Sharing A review of staff shift patterns and other workforce policies Information Provision Travel Management System Encouraging Cycling Encouraging Walking Encouraging use of Public Transport Encouraging Motor cycling Offering Free Transport Home for staffing an emergency Car Park Policy Monitoring and Management of this Plan A full staff travel survey once every 3 years and annual staff snapshot surveys will be undertaken. 4.2 Car Sharing Car sharing is widely recognised as a viable method of reducing the numbers of staff who drive their own car to and from a workplace although it is also noted that, in the context of a hospital, variable shift patterns and start and finish times may inhibit car-sharing at the hospital to a certain extent The Colchester2020 Travel Plan Club provides an internet based car share matching scheme. ERHT staff, once registered can either search for matches just within ERHT or from the wider 2020 pool. The website contains testimonials from experienced car sharers, information about different forms of travel, responsible car use and also a cycle, walking and taxi buddy matching system. The website can be found at A guaranteed free ride home service will be provided for car sharers in the event of an emergency A dedicated car share bay system is being looked into as an incentive to car share. 4.3 A review of staff shift patterns and other workforce policies While it may not be feasible to re-arrange the entire shift structure of the hospital, owing to the range of functions and need for operational flexibility, the hospital will ensure that where staff submit a reasonable request for minor amendments to their working hours (for example starting half an hour later) to facilitate use of non-car modes of transport, the hospital management will endeavour to accommodate this wherever possible. 10

11 4.4 Information provision Information relating to potential means of car-alternative access to the hospitals is publicised each month in the staff newsletter Mainstream. Travel information is also available on notice boards in the staff restaurant at ECH and CGH and on the Trust s intranet site Travel Information will be sent out to all new starters and introduced into the induction process via senior staff presentations Travel information for patients and visitors to the hospital is available in the Hospital Information booklet sent out with all appointment letters and from the Travel Information point located in the main reception area The newsletter, Intranet and patient literature contain information about the travel plan, and the reasons for it, public transport links, bus timetables and contact information, cycle routes and pedestrian access. There may also be scope for general information on the environmental costs/benefits of different modes of transport. Information is collated by the Travel Plan Co-ordinator (TPC) and will be reviewed on a regular basis to ensure that any changes can be accounted for. 4.5 Travel Management System The Trust worked with Essex County Council to launch an internet based Travel Management System. The project forms part of a wider EU initiative with similar projects to be implemented concurrently by the other EU partners in Holland. The system is tailor made so as to offer a wide range of travel options to staff, patients and visitors travelling to hospitals The Travel Management System is specifically aimed at travelling to Colchester General Hospital and provides: Journey planners for travel by car and public transport Location map, showing public transport links to the hospital Hospital site layout, including bus stops, parking and drop off points Internal site layouts, to help people find the department they are attending In the future it is intended that the system be linked to the on line out-patient booking system (depending on links to NpfIT) The website can be found at and can be accessed via the internet or via free kiosks located in the main, Constable and Gainsborough reception areas. 4.6 Cycling To help increase the uptake of cycling to work by staff, the hospital provides the following measures: changing facilities with showers and some lockers for staff, however provision of further facilities will be looked into if a requirement is identified. a mixture of sheltered and secure staff and visitor cycle parking CCTV coverage of the cycle racks providing increased security for cycles 11

12 information will be made available about pedal cycle routes to employees and members of the public via newsletters, Intranet and patient literature. a guaranteed free ride home service is available to cyclists in the event of an emergency provision of free adult cycle training to National Standards via a local not for profit organisation, Cycle Training East. provision of a cycle buddy matching scheme for new and aspiring cyclists via the website The Trust will look into the introduction of the government initiative for obtaining a discounted cycle and accessories through salary sacrifice The number of cycle parking spaces and lockers for cyclists will be monitored periodically by the TPC and more will be provided by the Trust if usage indicates a need. The Estates section will investigate providing additional cycle lockers at CGH as part of the project to replace the staff car park H. 4.7 Walking Measures aimed at increasing the viability of accessing the Trust's sites on foot are based around provision of the following facilities and benefits: changing facilities with showers and some lockers for staff, however provision of further facilities will be looked in if a requirement is identified. information on the on and off highway pedestrian network routes to be made available through newsletters, Intranet and patient literature. provision of a walking buddy matching scheme for new and aspiring walkers via the website a guaranteed free ride home service is available to walkers in the event of an emergency 4.8 Public Transport Increased accessibility to, and use of, public transport is considered to be a key element of any travel plan. The Trust has implemented the following measures to encourage public transport use: provide up-to-date public transport information including timetables, routes and bus company contact information a guaranteed free ride home service is available to walkers in the event of an emergency offer staff a 50% discount on Colchester Borough Card inner and outer zone passes and First season tickets for travel by bus. The Trust contribute 35% to this scheme and the bus companies 15%. the Trust is negotiating the introduction of a 5% discount on train season tickets of one month s duration or more which would be offered by One the Trust will offer an interest free annual season ticket loan scheme 4.9 Motorcycling While motorcycle use is not as desirable as other alternatives to car travel, such as walking and pedal cycling, exhaust emissions and traffic congestion are less prevalent than with cars and therefore measures have been proposed to encourage motorcycle use. The hospital will provide the following facilities: 12

13 changing facilities with showers and some lockers for staff, however provision of further facilities will be looked in if a requirement is identified. The provision of dedicated motorcycle parking bays with appropriate facilities to secure motorcycles will be looked into by the Trust Free Transport Home for staff in an emergency A number of the initiatives above require a free ride home to be offered to staff in the event of an emergency. In practice this means the member of staff affected should immediately inform their line manager of the need to go home, who will then either arrange for another member of staff to provide a lift, or agree to the use of a Taxi, the costs of which will be met by the Trust Car Parking Procedure The Trust has a Car Parking Procedure for staff, and another one for patients and visitors This Procedure covers:- the management of car parks, including a car park user group special car parking for car-sharing zoning of parking and drop off areas to assist disabled staff and visitors zoning of parking areas to accommodate different parking needs at different times of the week and day depending on shift patterns and hospital work loads. the management of a scheme to charge staff and public for car parking to discourage inappropriate single car users and contribute towards the cost of implementing the Travel Plan including subsidising bus passes and maintaining the car parks 4.12 Monitoring and Management This Travel Plan has been implemented by the Trust s Estates and Facilities Directorate, with the support of Colchester2020 Travel Plan Club and the Travel Plan Co-ordinator jointly approved by the Club The Action Plan in Appendix 1 will be reviewed and updated each year as part of the Travel Plan Review required by Essex County Council in conjunction with Colchester2020 Travel Plan Club and a Travel Plan Review Group made up of representatives from ERHT and Carillion staff A Travel Survey will be conducted to support this review It is proposed that the plan will then be approved by the Trust Board in October each year following this review. 13

14 5. RESULTS TRAVEL PLAN ANNUAL SURVEY JULY Analysis of Essex Rivers Healthcare NHS Trust Annual Travel Survey, July Total respondents Total respondents reflected in this analysis: 379 Number of hard copy responses received in total: 74 Replies from: CGH 293 ECH 60 Brunel Court 1 Chestnut Villa 7 Microbiology 3 Other Change in Travel Habits since introduction of Travel Plan 16.8% of respondents (63 individuals) said they had changed the way they travel to work since April 2005, out of these 33.3% (21 individuals) said their decision to change had been influenced by the travel plan Business Travel Out of 222 respondents to which the question was relevant, 49.1% said they would leave their car at home either all or some of the time if the Trust provided alternatives means of transport for business travel Communication It is evident that the articles in mainstream and the Travel Plan information on the intranet are the most known about methods of communication with 76.5% of respondents being aware of them. The notice boards in the staff restaurants were the least known method for communication, at CGH this is probably because it is placed in an obscure location. The display is due to be put up near the entrance to the new staff internet access area in the restaurant, so should be more obvious to staff in the future. At least 20% were not aware of any of the means of communication regarding the Travel Plan. From inputting the hard copy surveys, it tended to follow through that staff were not aware of any of the Travel Plan incentives in place either such as bus discounts, cycle facilities and car sharing website Services and facilities for cyclists. The majority (80.7% of respondents) knew about the cycle storage facilities and 62.8% were aware that adult cycle training was on offer. It is evident that a large number of people are not aware of the shower facilities or cycle maintenance workshops Bus Discount Scheme 45.6% of respondents are not aware of the discounted bus pass scheme, this is very high. A further 47% know about the scheme but do not use it. 7.4% use it. 14

15 5.1.7 Car sharing scheme An even higher 50.7% of respondents are not aware of the Travel Together website, 37.1% were aware of the site but had not looked at it, only 4.3% (16 individuals) had looked at the site and registered a journey National events Due to an error in the question whereby only one of the answers could be ticked, the results are incomplete. From inputting the hard copy surveys, staff appeared more aware of Bike Week promotions than ITWMC, however this may be due to Bike Week 2006 having just taken place and therefore being fresh in people s memories. 63.3% of respondents were aware of Bike Week, and 27.6% aware of ITWMC day. 23.5% were not aware of the promotion of either national event Potential train discount Out of the 178 respondents that could potentially use the train, 46.1% (82 individuals) said they would seriously consider it if the Trust offered a discount on a season ticket Support for 50% discount on bus passes. An overwhelming 93.3% of respondents thought the bus discount was a good and useful travel initiative to offer to staff Parking at CGH Finding a space Out of the 271 staff who the question applied to, 7% said that they have difficulty finding a parking space at Colchester General Hospital Support for staff living locally being provided with a parking permit. 50.4% of staff thought that staff living locally should not be automatically provided with a parking permit Staff prepared to pay more for a parking permit if better quality car parks were provided. Only 29.7% of staff were prepared to pay more for better quality car parks Staff prepared to pay more for a guaranteed space However 49.8% of staff were prepared to pay more for a parking permit if they were guaranteed a space Preference for the old system of parking on a first come first served basis (this question added later and responded to by 177 individuals to whom it was relevant) 71.2% of respondents (126 individuals) supported returning to the old system of parking on a first come first served basis Should any staff be exempt from paying car park charges? 50.4% of respondents thought that no staff should be exempt from car park charges. 15

16 Suggestions for improving communication Regular leaflets, s and information/posters to be put up in wards. Lots of people said they do not see Mainstream, aren t all staff sent a copy with their pay slip? Travel Plan information in inductions/ a facilities handbook for new starters More display boards An awareness day Suggestions for improving facilities for cyclists: Publicise location of showers (Use of patient showers in Gainsborough offered feasibility to be looked into?) More secure cycle storage More regular cycle training sessions Improved cycle paths to the hospital and around Colchester Who should be exempt from car park charges Mainly all staff, volunteers, disabled, shift workers, those who need their car for work, people with no other travel options Suggestions for Improving the Travel Plan Lots of staff continue to oppose car park charges particularly due to no being able to find a space and/or quality of car parks. Consistent approach to enforcing car park management considered inconsistent and double standards at present. Fairer car park management including short stay bays/areas Either all or none essential users exempt from charges as unfair application at present In house maintenance to be carried out, out of standard working hours to free up car park spaces. Barrier operated car parks so you can pay as you go Higher parking fees for those living close to work Tiered car park charging system Clearly marked out parking spaces in all car parks to maximise the number of spaces available Improved signage to discourage visitors/patients from parking in the wrong areas Bus and train timetables need to tie in with working hours Park and ride Extend bus running times Shuttle service to and between hospitals. Mini bus service around rural areas Extend bus discount to other operators Cheaper public transport system Discounts on daily tickets Discount on train travel Review shift patterns and arrange staggered handovers Flexible working review Implement discounted cycle purchase scheme Mileage allowance for cycle users Annual prize/incentive for people most successfully using alternative transport Reward system for not driving 16

17 APPENDICES 17

18 APPENDIX 1 PROPOSED TIMETABLE AND ACTION PLAN FOR INTRODUCTION OF TRAVEL PLAN MEASURES 2006/07 No. MEASURE/ACTION STATUS IN 2004 LEAD MANAGER/TRUST REPRESENTATIVES COST UPDATE ON STATUS IN Implementation of a car-sharing scheme for employees. 2. Signage and zoning of Car Parks to encourage car sharing. 3. Accept alterations to staff shifts to accommodate use of public transport or car share where practical. 4. Provision of information for members of the public and employees on pedestrian access to the hospital. 5. Travel Management System in partnership with Essex County Council. Agreed with Colchester 2020 Travel Plan Club to use with a free 3 month trial starting in January Director of Estates, Facilities & Development 1,000 p.a. for membership of the scheme. None Head of Facilities Cost of signage and zoning car parks to be procedure. Consider as part of Improving Working Lives. Currently available on the Trust website. Project underway led by Essex County Council. Associate Director of HR Expected to be cost neutral, or costs borne by directorate budgets. Complete though scheme provider changed to Liftshare, launched June 06. Carried over into 06/07 plan. Flexible & Home working policy introduced in Head of Facilities To be confirmed Provided on staff intranet and on display boards in restaurants for staff and visitors. Needs to be added to Trust website or link to TMS. Director of Estates, Facilities & Development ECC have not requested any additional monies from the Trust to date, although the Trust may incur some costs in collating the data required by the ECC from the Trust to complete the Project. Complete, launched June Operational and maintenance costs to be passed to ERHT from

19 No. MEASURE/ACTION STATUS IN 2004 LEAD MANAGER/TRUST REPRESENTATIVES COST UPDATE JULY Provision of information for members of the public and employees on cycle access to the hospital. 7. Increase/improve the cycle parking provision if this is deemed insufficient. 8. Set up Bicycle Users Group for staff. 9. Provision of changing facilities and lockers for employees. 10. Implementation of a buddywalking scheme for employees. 11. Subsidised Colchester Borough Bus Card for Staff. 12. Provide parking for motorcycles and increase level if deemed insufficient. 13. Provision of a Freephone, providing a direct link to a local taxi firm. 14. Provision of free transportation home in the event of an emergency for car sharers, users of public transport, walkers and cyclists. Colchester cycle map available on request from Carol Buckland. Cycle shelters provided will continue to monitor requirement. Set up as sub group of Colchester Cycle Campaign. Now provided at Stroke Unit, CGH and Sanders Ward, ECH. No progress, to be developed by Colchester 2020 TPC. Was a 10% discount offered by First Bus. None Active FREEPHONE (PDQ Taxis) available in Main Reception Area of CGH. Head of Facilities None New and updated cycle map awaited from Essex County Council. Head of Facilities Additional shelters would be added as part of the PFI Project. Review of cycle shelters to be carried over into 06/07 plan. Head of Facilities None Idea dropped due to lack of interest. Head of Facilities None Complete, however investigate use of additional patient showers in Gainsborough Wing during set times. Director of Estates, Facilities & Development Director of Estates, Facilities & Development Director of Estates, Facilities & Development None Increased to 15% from First Bus and 35% from Trust, costing the Trust about 22,000 in 2006/7 Purpose built facilities will be added under parking project. Head of Facilities None Complete. Not currently offered. Head of Facilities Based on experience elsewhere expected to be negligible. Launched June 06 as part of TravelTogether website. Approx 310 regular users. Dedicated motorcycle bays with secure facilities to be carried over to 06/07 plan. Complete but needs to be more widely publicised. 19

20 No. MEASURE/ACTION STATUS IN 2004 LEAD MANAGER/TRUST REPRESENTATIVES COST UPDATE JULY Update Car Parking Policy to reflect Travel Plan Aims and Objectives. 16. Developing a Policy (probably an update of the existing car parking policy) to charge staff for car parking permits during peak hours. 17. Monitoring and Management of the Trust Car Parking Policies. 18. Appointment of Travel Plan Coordinator. Under Review to be launched with new car park management contract in October Under Review, to be launched in April Head of Facilities To be confirmed. Complete November 05. Reviewed July 06 and some actions to be carried over to 06/07 plan. Head of Facilities Cost to staff is 0.15% of salary, income to the Trust is about 51,268 in 2006/7 On-going Head of Facilities Cost to Trust is 86,545 in 2006/7 Joint appointment proposed Director of Estates, 10,000 pa for with Colchester 2020 Travel Facilities & Development membership of Plan Club. Colchester 2020 Travel Plan Club. Jointly with Colchester 19. Travel Survey To be undertaken in 2005/06. Director of Estates, Facilities & Development 20. Undertaking Annual Travel Plan To be undertaken from June Director of Estates, Review. each year by TPC. Facilities & Development 21. Introduce an interest free season ticket loan policy. 22. Investigate introduction of government initiative for obtaining tax free bikes and accessories through salary sacrifice scheme. Not yet in existence. Not yet in existence. Deputy Director of Finance Deputy Director of Finance 2020 Travel Plan Club. Included above. Introduced from December 05. Procedure updated this year. No increase in parking charges in 2006/7 Complete Travel Plan, Coordinator in post from November Complete March 05. Complete, third survey undertaken in July 06. Annual survey into 06/07 plan. To be confirmed. New idea from July 2006 consultation. To be Confirmed. New idea from July 2006 consultation. 20

21 No. MEASURE/ACTION STATUS IN 2004 LEAD MANAGER/TRUST REPRESENTATIVES COST UPDATE JULY And/or introduce an interest free loan for buying a bike. 24. Improve communication of the Travel Plan through induction process, contact with new starters and a Travel Leaflet to go out with a payslip run. 25. Carry out investigation and research into the viability of providing a pool car system for business travel. 26. Investigate introduction of dedicated car share bays and associated permit system. Not yet in existence. In process of being implemented. Deputy Director of Finance TP Co-ordinator Not yet in existence. Head of Procurement Staff time, costs of implementation to be investigated as part of research. Not yet in existence. Capital Projects Manager and TP Co-ordinator To be confirmed. New idea from July 2006 consultation. Admin time, cost of New idea from July 2006 leaflet production. consultation. Cost of marking up bays and signage. New idea from July 2006 consultation. New idea from July 2006 consultation. 21

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