Tuesday 16th and Wednesday 17th August

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1 Get Involved 2016 Tuesday 16th and Wednesday 17th August

2 Event Introduction Weymouth Carnival has taken place in Weymouth for over 50 years in order to raise funds for local charities and good causes. The Carnival aims to deliver maximum enjoyment for residents and visitors through the diversity and delivery of activities in a safe and secure environment. For the first time ever the 2016 Carnival will take place over two days Tuesday 16th & Wednesday 17th August from 10:00 To The event is run by Weymouth Carnival and Event Club CIO Charity Number: Our Charity Objective To advance, promote, encourage & develop appreciation of & participation in Carnival, their traditions, music & crafts in particular - but not exclusively - through the provision of arts workshops, activities & events throughout the year. Along with the promotion & organisation of an annual festival & Carnival in the interests of social welfare with the object of improving the condition of life for the community of Weymouth & ortland. I thank you in advance for taking the time to look though our involvement brochure and hope that you find some sort of activity that allows your organisation or business to participate in Weymouth Carnival Ryan Hope Chairman Of Weymouth Carnival 2016 Chairman Of Trustee s Weymouth Carnival & Events Club

3 Why should you be involved? The 2016 Weymouth Carnival allows sponsors, vendors and participants to reach a large audience with a great marketing opportunity. Weymouth Carnival is one of the biggest Summer Carnivals on the south coast with over 120,000 people expected over the Brand enhancement Working with Weymouth Carnival & Events Club can enhance your businesses reputation simply by association. Raising Awareness Your brand name will gain visibility and be included in media coverage Access to niche markets Enable brand entry into Weymouth or further the good reputation your businesses has in the area. Generate & increase sales This could be directly selling your product at Weymouth Carnival, or indirectly a positive change in audience attitude or awareness leads to purchase Cost Effective Sponsorship and support can be more cost effective than mainstream advertising

4 Causes we supported in 2015 Weymouth and ortland Access Group South West Talking Newspaper Weymouth and ortland Dementia Action Alliance Weymouth Sea Cadets Weymouth and ortland Rugby Football Club Weymouth West Air Scout Group Dorset Domestic Abuse Welfare Committee Dorset Search and Rescue Weymouth Community Volunteers The You Trust Weymouth Drama Group Weymouth Amateur Boxing Club Life Education Wessex Friends of the Marsh Chickerell Untited Youth F.C. Dorset Reading artners Weymouth District Association of the Disabled Alcohol and Drugs Community Aftercare rogramme Not The One In Four hotography Group Weymouth and ortland Bikers Harlequin and Weston Youth Football Club Odyssey Majorettes 1st ortland Scout Group Coastwatch ortland Bill Jurassic Coast Raptors RSB Soul Food Weldmar Hospice care Westonzoylanders Aviation Museum SW Dorset Multiple Sclerosis Branch Weymouth Choral Society Dorset Abilities Group Second Chance Furniture Amberlights Majorettes Weymouth and ortland Citizens Advice Bureau The Drop in ortland Islanders Club for Young eople Julia s House Weymouth Community Safety Centre Catholic Womens League Weymouth

5 Sponsorship Carnival is a big day for the town and is expected to raise thousands of pounds to support the development of local cultural activities, encouraging and promoting social inclusion, equality and diversity in the community Without the kind support from businesses the Carnival would not take place and we feel, as do others, that it would be a great shame to lose this prestigious event which promotes the town and provides individuals/groups with a great opportunity to work together in putting on a great show. Sponsorship is a great way of getting your business recognised and we hope you will take the time to look through our sponsorship packages attached. Due to promotional and printing requirements the following deadlines for confirmation of Sponsorship will apply: rior to Monday 18th July all sponsorship benefits apply. Between Monday 18th July and prior to Monday 8th August all sponsorship benefits apply with the exception of logo and advert within the event rogramme. After Monday 8th August all sponsorship benefits apply with the exception of logo and advert on street banners, event rogramme and poster. After Sunday 14th August Sponsorship is no longer available.

6 Sponsorship ackages latinum 1,000+ Friend of Weymouth carnival certificate for displaying in your premises Gold 500 Silver 250 Bronze 100 Use of the roud sponsor of Weymouth Carnival logo on all business stationary & websites Name and Logos inclusion on Website Logo Logo Name Name / Logos inclusion on osters Name / Logos inclusion on rogramme Cover Name / Logos inclusion in the rogramme Advertisement within the event programme Logo Free wholepage ad Logo Free halfpage ad Name Free quater page ad Name Name

7 Banners erected at the event on barriers of procession route x5 x3 x1 ress Release stating companies support Special Announcement during 2-day event performances Free dedicated stall at the event *Stall osition to be discussed Representatives and Guest Speaker at Opening Ceremony ublicly thanked at and after event in all our social media and press release. Tickets to Weymouth Carnival Royalty Choosing Night 1 table (8 tickets) Tickets to Beneficiary Night 1 table (8 tickets) In-kind Sponsors 4 tickets 2 tickets 2 tickets 4 tickets 2 tickets 2 tickets Support can also take the form of goods and services provided. We will be happy to discuss non-financial contributions and corresponding sponsor benefits. These can be a wide range from prize donations, clothing, and performances to bin bags or recycling bins and so on. lease contact us for more details.

8 Marketing Event Website Online Event Bulletin Flyers rinted materials Event rogramme Flyers ress Releases Radio Broadcast Direct Mail rinted Distribution A messages across the two days, with the opportunity to be interviewed and promote your business.

9 How else to get involved? Trade Stalls Buy a Stall from as little as 50 a day rice structure: - Food Stall: from 75/day/stall - Non-food Stall: 50/day/stall All vendors will be included in our event directory, if you want to upgrade this to a display advert then get in touch with the programme team whose details are on the following page by 18th July and receive a 10% discount. Jerry Thorpe Trades stands and sideshows hone: tradestands@weymouthcarnival.co.uk Application for a stall is available until Friday 12th August 2016 or until the space runs out.

10 Advertise Over 10,000 copies of event programmes (full colour A5) will be distributed across Dorset in August With the growing interest in Weymouth Carnival, this booklet is a great opportunity to advertise your brand and bring them closer to your business. Simple and effective pricing for programme advertising Whole page (148x210mm) 250 Half page (105x148mm) 150 Quarter page (74x105mm): 100 Inside front cover / back cover 500 Deadline for all programme content is the 18th July Elysia Munday Deputy Chair and rogramme elysia@weymouthcarnival.co.uk David Bain Multimedia and Social hone: david@weymouthcarnival.co.uk

11 rocession Entry We want to put on an amazing show and for this we need your help. We would like your Business/Club/Group to create a walking entry or float. Taking part will have many benefits; team building, having fun, raising your profile, and not least, helping Weymouth Carnival to raise thousands of pounds for local charities. We hope you will get creative and work together to make something special, that you will be proud of. From experience, the more effort that is put in, the more your group will benefit from the experience. erhaps your business or group would like to link up with a local charity to promote their good cause. You do not need to spend a great deal; you can use uddletown Scrap Store and local Charity Shops for materials. Improvise and recycle. The main things you will need are imagination and creativity, and they are free! There are many prizes to be won including Cups for Best Community Entry, Best Walking Entry, Best Individual Costume, Best Children s Costume, and a new cup for The Most Imaginative Costume. So come and join the fun. All you need to do is look at the guidance notes below, then get together with your Carnival Group to decide on your theme and complete and return your entry form. An online Carnival Entry Form is available at weymouthcarnival.co.uk We are looking forward to seeing your Carnival designs! rocession Cavalcade In association with Weymouth & ortland Bikers, we will once again be running a motorbike cavalcade prior to the main procession. The cavalcade will take a trip along the cleared procession route before members split of and assist in the marshalling. The crowd reception in previous years has been positive, and we would love you to take part. Go to to take part. Chris Edwards rocession Manager hone: procession@weymouthcarnival.co.uk

12 Volunteer Making new friends, working in amazing places and knowing that you are helping a great cause three fabulous reasons to get volunteering Weymouth Carnival is always looking for volunteers to help make the event run smoothly and successfully. Could your business use volunteering at Weymouth carnival as a team building exercise? Are you a member of a local charity or group that s looking for projects to participate in? Do you have spare time on your hands and would like to support local charities? Without our volunteers Carnival would not be able to take place, so what are you waiting for register your interest TODAY! This year we are providing all our volunteers with their own uniform to wear over the carnival. Get involved at Torchlight rocession This year Weymouth Carnival is proud to present a evening torchlight procession on Tuesday 16th August. Key roles that we need help with Carnival Ticket & rogramme re Sales TORCHLIGHT ROCESSION eek Stalls Marshalling Stewarding rocession Stewarding Team Leader Carnival set up & breakdown we strongly recommend you pre-order torches from as spaces are limited. Each torch is 5, with 1 of each sale going towards Weldmar Hospice Trust. The estimated start time for the procession is 8pm and spans the length of Weymouth Beach. If pre-ordering you will be sent further information nearer the time.

13 Carnival Royalty If you would love to be a part of this year s Carnival Royalty, winning fantastic prizes, opening doors of opportunity and having the chance to get involved with some fantastic local events and charities, then what are you waiting for?! Our Royals have simply the BEST time during Weymouth Carnival where they receive VI treatment, allowing them to experience the biggest party in Weymouth like never before but the fun doesn t end there; during the year, they ll receive exclusive invites to events and other exciting opportunities. It s completely down to the individual how involved with their role they would like to get! You can apply by visiting our website or The Carnival Royalty Facebook page and filling out the short application form. One of the team will be in touch as soon as possible with your entry pack! Carnival Royalty Selection Night will take place on 17th July in the stunning Riviera Ballroom. Will you be the next King or Queen?... More information at Contact For any other information and up-to-date news please visit our website, where you will find comprehensive details. lease make use of the website contact page for any further enquiries Stay connected facebook.com/weymouthcarnival twitter.com/wey_carnival

14 Copyright Weymouth Carnival hoto credits: Frances Underwood, Zach Williams All information contained within correct at time of print