Playing Field Committee 5.1 New security arrangements for Pavilion key 5.2 Donation picnic bench by Parishioners

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1 Bacton & Edingthorpe Parish Council Elaine Pugh - Clerk to Council Raynham house,10 new road, north walsham, Norfolk, nr28 9df Minutes of the Ordinary Meeting of the Council Held on Monday 13 th July Bacton Village Hall 13/11/ :47 Present: Jim Turner (Chair), Richard Barr (Vice Chair), Ian Witham, John East, Kaye Lansdell, Richard Hollis, Nigel Lee, Stephen Harvey, Hannah Gent, Patrick Self Apologies: None Others: Members of the public 3 Graeme Thompson - MOD Police, Geoff Ward Shell, Jain Shepherd - VNews Mr Jim Turner opened the meeting at 7.00pm and welcomed everybody; The following Agenda items were discussed. ACTION 1. To receive declaration of interest in items on the Agenda Richard Barr land at Edingthorpe prejudicial 6.8 Richard Hollis 2. To consider apologies for absence There were no apologies 3. To approve outstanding Minutes Bacton Ordinary Parish Council Meeting 8 th June 2009 Resolved to approve subject to amendment item 3 Line 3. Clerk employed for a 3 month trial period Bacton Playing Fields Committee 4 th May 2009 Resolved to defer. 4. Resolution to adjourn the meeting for public participation (15 mins), Norfolk Police, District and County Councillor Reports Resolved to open the meeting to the public Geoff Ward Shell Projects Manager informed that there was to be a general upgrade of the plant. The equipment is approximately 40 years old. Shell wanted to upgrade the majority of equipment inside and create a water holding basin. There would be an additional 250 people involved in the project and it is hoped with the new compressors the noise levels from the site will be reduced. Geoff was seeking advice on how to consult with the public and suggested displays in the village hall and public meetings. No planning as yet had been instigated at this stage. It was envisaged that this project will take up to 4 years to complete and would start in the latter half of Graeme Thompson stated that it was excellent to be building good relations with Bacton Parish Council. There were other questions raised from the public which were answered by members. Resolved to close the meeting to the public. 1

2 5. Playing Field Committee 5.1 New security arrangements for Pavilion key It was outlined that it was necessary to ensure that that the Pavilion was secure at all times. The new proposals were outlined to members of the Parish Council. It was resolved that Castaways hold the master key with a booking in and out system with the Chair (Jim Turner) and Kaye Lansdell holding further keys for an emergency only. Resolved with the majority in favour with 1 abstention. Clerk to write up procedures and circulate to users and Village News. 5.2 Donation of picnic bench by Parishioners There was a proposal to accept a donation of funds for the PC to purchase the bench. There was a counter proposal that the Council accepts the bench rather than a donation. 5 were in favour and 3 abstained. It was resolved to accept the kind donation of a bench from the Parishioners. As the counter proposal was carried the original proposal was not voted on. 5.3 Installation of safety netting/posts Concrete - quotations had been received for the supply of ready mixed from Quickmix at approximately 909 or Bakers 1,296 (supply of materials only) at 1,296. Both quotes were excluding VAT. Hire of digger quotations had been received from Jewsons at excluding a driver from Jewson and an additional quotation from Mathew Williams at a cost of 150 for 2 days. Both quotes were excluding VAT. Nuts and bolts for additional play equipment quotation received from Beardshaws at approximately excluding VAT had been received. It was resolved to accept the quotations from Quickmix to supply ready mixed concrete at an approximate price of 909. To employ Matthew Williams at a cost of 150 for 2 days. To allow a budget for installation of the play equipment bolts of for the springy and other items. Richard Hollis and the Playing Field Committee were given the authority to progress this work. 5.4 Installation of basket ball and hard standing Resolved that the Playing Field Committee provide a clear drawing/diagram to the Council prior to progressing this item. 6. To report on Matters Arising (updates and for information only) 6.1 Gas Terminal Matters Shell update 40 th birthday celebrations Jim Turner updated the Council Clerk handed out invitations to the members from Edingthorpe. 6.2 Proposed Visit to Shell on 30 th July Jim Turner Jim Turner outlined that a tour of the site had been offered and would commence at 11.00am on Thursday 30 th July. Kaye and Hannah wanted to attend with a possible further member. Jim Turner would liaise with members on this. JT/NL 6.3 Clerk contract of employment To be circulated to members RB/ /2009 Accounts These have been internally audited. 6.5 May Gurney Invoice credit note received 6.6 Bank signatures completed 6.7 Bank change of address to new Clerk signed at meeting 6.8 Castaways Holiday Resort - Sea Defences reported to NNDC this is a private matter between Castaways and NNDC. 6.9 Obtain byelaws for Dogs (fouling) and Highways (farmers) Clerk to investigate further Priory Road, Bacton needed new road sign sent details to NNDC 6.11 Walcott end of St Peter s Court in lay by encroaching onto roadway work has been undertaken 2

3 6.12 Land at Edingthorpe Kaye Lansdell updated the Council. This was still work in progress with NNDC and now needed to involve the water authority and their governance of the land. The occupier of the land should have been evicted 2 years ago. September Agenda item for the PC to write a letter of interest. Agenda 6.13 Circulation of contact list completed 1 to be sent to IW 6.14 Cable Gap Car Park Jim Turner updated members that a meeting had been held between NNDC, Wyndham Northam and Barry Smith. The concern from the PC was of the use by jet skiers and the view of the PC was that this was not wanted. Richard Barr confirmed the view that the PC did not want this to progress and were not able or prepared to take over the running of the location Swings/Timberline A new flat seat had been received and would be replace the toddler cradle swing. JT/RH 6.16 Reference to the Parish should read Bacton and Edingthorpe Parish Council changed letterhead, Agendas and Minutes accordingly Letter of thanks to Cecil Wilkins and purchase of seat - sent 6.18 Letter of thanks to Councillor Gale - sent 6.19 Paths along Coast Road/Paston Road by gas terminal opposite Cable Gap need de weeding and clearing. Clerk to chase Highways as this seems not to have been done Reuse of barns for LDF letter sent to NNDC 6.21 Police Report (if not in attendance) There had been 5 reported crimes and 6 reported non crimes 7. Planning (Ian Witham and Patrick Self) 2009/1011 Bacton School Single storey ext to provide staff room/toilets and other works Newlands Estate Single-storey rear ext Home Beach House Erection of attached rear carport Objections with regard to materials letter to be sent from Council. Awaiting information from Ian Witham Awaiting information from Ian Witham. 8. Finance Schedule supplied to Council members Amount Chq Norfolk Playing Fields membership Stadia Sports (cricket netting and ancillary items) 1, Norfolk Rural Community Council membership Norse Annual grass cutting 1, ADK Design & Development (play fence 10% deposit) Elaine Pugh Clerk Geoffrey Cheadle (internal auditor) Resolved to pay enbloc. 8.1 Agree to training date and expenditure of 250 for all Councillors to attend on a Saturday (date to be assigned, plus hall hire). Resolved to agree to expenditure with a view to the date being the 1 st Saturday in October. (1 abstained). Clerk to book NALC and hall. 8.2 Donation to the Church towards grass cutting Resolved to donate 250 to Bacton Church and Edingthorpe Church. (1 abstained and 2 were against) 3

4 8.3 Purchase of additional bench for recreation ground Cecil Wilkins There were 2 options 1 to purchase a pre manufactured bench or to purchase the materials and have one built. After lengthy debate it was resolved that the Parish Council purchases the oak and seeks a carpenter to undertake this work. The position of the bench is to be determined. 8.4 Agree to expenditure for play equipment inspection Resolved to utilise Wicksteed and expenditure for this item. 8.5 Review of Parish Council Assets Clerk outlined that Parish Assets needed to be reviewed. Nigel Lee to investigate Pavillion valuation. NL Clerk and Chair to resolve other items. /JT Kaye Lansdell to enquire regarding ownership of container. KL 9. To review and adopt revised Standing Orders and new Financial Orders for Bacton Parish Council Clerk outlined the need that these are adopted imminently they need to be revised on a yearly basis. Resolved to defer this to the next meeting to give members time to read them properly. Agenda 10. Correspondence list (circulated with Agenda) and Clerk s update Clerk outlined the incoming correspondence which included: NNDC Development & Coastal Erosion Report May Gurney: Credit Note for fencing invoice Re-issued to Mr P Leunis. NNDC: Site Proposals draft plan AECOM. Kelling to Lowestoft Shoreline Management Plan Update NNDC: Code of conduct complaint letter No59 NNDC: Code of conduct complaint letter No60-62 Ian Witham. Report regarding footpaths at Bacton Norfolk Assoc: John Innes discovery day (6 th August) Clerk & Councils: Direct Newsletter Clerk outlined the need to have complaints, ICO and Playing Field procedures reviewed. These are to be circulated with Agendas in advance. 11. Insurance for groups utilising the playing field Resolved that the Clerk is to write to all users of the playing field, to ask that they lodge copies of their insurance certificates with the Clerk. All users are to be informed that that they have the full support of the PC but if they need help or assistance to ask. Clerk to write to Bacton Sabres, Cricket Club, Bowls Club and Multisports Multisports was discussed at length and the Parish Council members reiterated their full support for Multisports which is a valued asset to the Parish. Resolved to open the meeting to allow a member of the public to speak: The Parish Council was informed that Multisports had insurance. Resolved to close the meeting to the public AT THIS JUNCTURE THE MEETING HAD BEEN IN PROGRESS FOR 2 HOURS IT WAS RESOLVED TO CONTINUE THE MEETING FOR A FURTHER ½ HOUR. 4

5 12. Donations from Cricket and Bowls Club to the Parish Council Bacton Multisports Bacton Cricket Club 100 Bacton Sabres Cricket Club 100 No donation had been received from the Bowls Club. It was resolved that a letter is sent to all users informing them that payments are made to the Parish Council on 1 st April every year. A reminder of outstanding amount to be sent to the Bowls Club. 13. Obstruction of right of ways and footpaths. Appointment of footpath officer for Bacton & Edingthorpe report by Ian Whitham Jim Turner thanked Ian Witham for his interesting and thorough report. Resolved that Ian Witham is the Footpath Officer for Bacton & Edingthorpe. 14. Website update Richard Barr had been working on this and needed more information from everyone. It was resolved that the website name would be: Bacton&Edingthorpeparishcouncil.co.uk and a cost of up to be allowed for this registration. RB 15 Appointment of Gas Liaison Officer Resolved that John East be appointed as Gas Liaison Officer. Clerk to inform. 16. Ideas to develop and promote the Parish Resolved to defer. 17. Co-option of Councillors Currently there were 2 vacancies and so far, no one had come forward. Clerk to liaise with Jaine Shepherd by 15 th July with a view to publishing the 2 vacancies on the Council. 18. To Receive Reports from Councillors John East Water Leak by Keswick Road and NNDC to supply signs for no vehicles at Cable Gap or Rudrams Gap. Nigel Lee Victory Housing repairs of pipework outside 12& 13 Paston Road backfills into Gardens. 19. To confirm the date of the next meeting Monday 14th September Bacton Village Hall at 7.00pm There being no further business the meeting closed at 9.27pm. Jim Turner: DATE: 3 rd August 2009 CHAIR 5