Westerly Owners Association

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1 Westerly Owners Association AGM: 11am. Saturday 24th January 2015 The Menzies Cambridge Hotel, Bar Hill, Cambridge CB23 8EU The Association Committee invites all members to join them for the 2015 AGM at Cambridge. The formal meetings will be held in the morning in the Cambridge suite, followed by an optional two course hot and cold buffet lunch and, in the afternoon, a speaker, Reverend Bob Shepton. If you would like to attend the AGM please respond by January 9th at the latest together with lunch reservation and payment if applicable. Bookings are accepted in order of receipt and all are acknowledged. Accommodation is now fully booked at the Menzies Cambridge but there are several other hotels and guest houses in the area, some offering discounts. For availability go to:- PROGRAMME FOR THE DAY Registration opens. Browse the exhibitors stands, Boat Jumble stall, Regalia sales and Area Group displays. Tea and coffee will be served Westerly Owners Association AGM, presentation of the Magazine prizes, Wiki prize, Navigators and General Trophy, Rayner Challenge Plate and the Commodore s Clock Optional lunch in the Brasserie Restaurant, bar snacks will also be available. Details later in this document Tea and coffee served in the Augusta Suite Afternoon speaker, Bob Shepton Commodore s closing remarks. Tea and coffee served in the Augusta Suite. 1

2 THE 48th ANNUAL GENERAL MEETING AGENDA 1. To receive and approve the minutes of the AGM 25th January To receive reports from: 2.1 The Commodore 2.2 The Treasurer 3. Notification of Rule changes made by the Committee 5th. October 2014 to bring the rules up to date. Rule 1.1 changed to: WOA events are those organised through, or by, the Association Committee, recognised Area Groups or Clusters operating under the auspices of an Area Group and are open to all Members and their guests. Rule 4 - Association subscriptions and fees. Rule 4.6 changed to: The overseas postage fee is defined by Royal Mail postage charge boundaries. Current rates are available on the WOA website or by application to the Membership Office. 4. Election of the Association Committee The following committee members were elected at the 2014 AGM for a term of 2 years and therefore do not need to be re-elected. Claire Bainton, Robert Jones, Anne Langford, Phil Loynes, Martyn Morris, George Pickburn, Jill Pickburn and Liz Truscott. Valid nominations have been received for the following to be elected to the Association Committee (CVs are on page 4) Andrew Truscott, John Ruskin, Martyn Langford and David Jibb. 5. Ratification of Committee members to the following positions *denotes new to Office for 2015 Andrew Truscott Commodore, Website Manager George Pickburn Vice Commodore Martyn Morris Rear Commodore Bob Shapland Treasurer Liz Truscott Secretary *Martyn Langford Commercial Manager 2

3 Jill Pickburn Magazine Editor Robert Jones John Ruskin Phil Loynes David Jibb Claire Bainton Anne Langford 6. Election of Honorary Auditor Technical Editor PR and Communications Officer Regalia Boat Show Organiser Committee member Committee member 7. Any Other Business (please notify the Secretary of items to be included by 14th January 2015) Close of Meeting Presentations 1. Magazine prizes by the Editor, Jill Pickburn. 2. Wiki prize by David Jibb. 3. Presentation of Navigators and General Photographic Trophy, Rayner Challenge Plate, and the Commodore s Clock by the Commodore. Note:Minutes of the 2014 AGM are available on the website in the Members Only area ( and some copies will be available at the meeting. Rev. Bob Shepton Afternoon Speaker A double transit of the North West Passage Bob has been a full time youth leader in the east end of London and chaplain to two schools. Has made a circumnavigation via Antarctica and Cape Horn with school leavers, 14 Atlantic crossings, and several Tilman type expeditions sailing and climbing to and in the Arctic. He has received the Blue Water Medal, the Tilman Medal (twice), Goldsmiths Medal for Exploration, the Piolet d Or, and was voted Yachtsman of the Year (Nearly all done in a Westerly 33 Discus!) He recently had a book published, Addicted to Adventure. He has agreed to do a book signing of books he will bring with him and those already belonging to members (It s an amazing book, I bought a copy at Bob s book launch.) 3

4 ADDITIONAL INFORMATION CAR PARKING Car parking at the Menzies Cambridge is provided free of charge for all delegates. You will need to pass through a barrier on entry. The exit barrier will be raised when members leave at the end of the day. If leaving at other times please contact Reception to ensure the barrier is raised. OPTIONAL LUNCH A two course lunch (choice of hot and cold main courses and desserts) will be served, buffet style, at a cost of per head in the Brasserie Restaurant. The Gallery bar (upstairs) can provide bar snacks but members need to be aware that it may take some time to satisfy a sudden influx of bar food orders! Members with special dietary requirements please contact the Secretary. Tea and coffee will served for all members in the Augusta suite. DON T FORGET THE JUMBLE STALL (No Commission taken) If you have clean good quality items you wish to sell, please bring them along to the AGM clearly marked with your name and asking price. Abbreviated Sailing Experience of Committee Nominations Andrew Truscott Andy has sailed a cruising yacht for thirty seven years, the last fourteen in a Westerly Konsort. Since owning a Westerly he has been an Association member, serving on the Committee for the last six years, presently as Commodore. John Ruskin John has been member since1993 and sails his third Westerly, a Regatta 330. He previously owned a Centaur and a Konsort. He brings to the Association a professional background in marketing and publicity for a number of major UK companies. Martyn Langford Martyn has sailed since1947 on many different boats including a Westerly Renown. For the past six years he has owned and sailed a Westerly Corsair. He is currently Chairman of the South Coast Group and is Area Group representative on the National Committee. David Jibb David has been a National Committee member since 2013, this year as Boat Show Organiser. He is responsible for coordinating development of the Westerly Wiki. He sails a Westerly Discus ketch and is organising the 2015 National Cruise. 4

5 Westerly Owners Association BOOKING FORM PLEASE COMPLETE THIS FORM IF YOU ARE ATTENDING THE AGM EVEN IF YOU DO NOT REQUIRE LUNCH Pre-booking is required as it may not be possible to accept additional attendees on the day. Lunches must be ordered and paid for by the final date for receipt of bookings. I / We will be attending the AGM on Saturday 24th. January 2015 Name(s)... Boat Class...Area Group...(if applicable) Signed...Date...Membership no... Lunch (Optional) I / We require...lunch(es) at per head I enclose a cheque for Please note there is no charge for attending the AGM but advance notice allows proper planning to take place and the provision of complimentary Tea / Coffee If you are staying at the hotel, do you require dinner? Friday 23rd Saturday 24th. This information will help the hotel with their catering arrangements. Please send completed forms with your cheque, if applicable to: Liz Truscott, Secretary WOA, 1, Haye Barton, Lyme Regis, Dorset DT7 3RT as soon as possible. Latest date 9th January 2015 To receive confirmation of your booking please enter your address below. address...

6 Westerly Owners Association POSTAL VOTING / PROXY VOTING FORM PLEASE DO NOT COMPLETE IF YOU ARE ATTENDING THE AGM If you cannot attend the AGM but wish to vote on the resolutions and nominations you can either send a postal vote or appoint a general proxy. A proxy may vote on your behalf according to their discretion, or you may inform your Proxy how you wish him/her to vote. Please ensure that you complete the authorisation correctly. The resolutions to be voted on are as follows:- AGM BUSINESS Minutes of the AGM 2014 For... Against... Accounts for 2013 / 2014 For... Against... Association Committee Nominations: (There are four vacancies) Andrew Truscott... John Ruskin... Martyn Langford... David Jibb... Authorisation (delete as appropriate) 1. I will not be attending the AGM and my vote is marked as above. OR 2. I will not be attending the AGM and I appoint.. to be my Proxy at the to vote on my behalf (a proxy does not have to be a member of WOA). Signed...Membership no.... Name (please print)...date... Postal votes and Proxies must be received by the Secretary by Monday 19th. January Post to:- Liz Truscott: 1, Haye Barton, Lyme Regis, Dorset DT7 3RT. Proxies may also be registered with the Secretary not less than 15 minutes before the start of the meeting.

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