Anlaby with Anlaby Common Parish Council. Minutes of the Meeting held on Thursday 12 th January 2017 at 7.00pm

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1 Those Present:- Cllrs; R. Almond (Chairman), M-R. Hardy, P. Jones, M. Khan, M. Kingston, G. Rice and R. Shutt M. Pickering Clerk. 123 Declaration of Interests PECUNIARY - NONE NON-PECUNIARY - NONE 124 Apologies for Absence - Cllrs. F. Braithwaite, A. McLeod and V. Wood. 125 Public Speaking - None. 126 Local Police Report - The Clerk reported that Constable Katie Peach, Community Beat Manager is hoping to attend the February Parish Council meeting. 127 Minutes Parish Council Meeting (10 th November 2016) - The minutes of the Parish Council Meeting held on Thursday 10th November 2016 were accepted as a true record of what took place and were duly signed by the Chairman. 128 Matters Arising from Minutes Minute 108 (88) - The Head of Streetscene Services at E.R.Y.C. had confirmed the litter bins on Hull Road car park are emptied daily and litter picking is done when possible due to the high volume of cars parked all day on the car park. E.R.Y.C. does not have the resources to keep checking the area throughout the day. A supervisor will attend the site imminently to assess the situation. Cllr. Almond advised he had reported a problem with fly-tippling near the recycling banks. Minute 108 (92a) - The Chairman had sent a letter of thanks to Springhead School thanking them for providing a choir for the Christmas event. Minute 108 (92d) - The Clerk read out an from a resident about the colony of swifts which arrive in the area at the beginning of May each year and how residents can provide a nesting site for the birds. It was agreed the article be included in the next Parish Council newsletter. Action: AM/Clerk Minute A letter of thanks had been received from Anlaby Village Hall for the recent donation. Minute The Chairman thanked all members for their involvement with the Christmas events at both Anlaby and Anlaby Common. Donations received on the night had been given to the Anlaby Community Care Centre, a letter of thanks had been received for the sum of 60. Minute 112(c) - It was reported that work does not appear to be progressing to improve the problem of congestion on Springfield Way service road. Minute Clerk to obtain an update from E.R.Y.C. following the request for a two hour parking restriction on Hull Road car park. Action: Clerk Page 1

2 129 Financial Report - The financial report to 31 st December 2016 was circulated for discussion/approval. Parish and Town Council Precepts and Confirmation of 2017/18 Tax Base - The recommended council tax base for 2017/18 was approved by Cabinet at its meeting held on 13 th December. The final 2017/18 tax base for Anlaby with Anlaby Common Parish Council is 3,058.7 Band D equivalent properties. The precept divided by the tax base determines the amount of council tax attributable to the parish council on a Band D bill. Members were asked to consider the proposed budget for the year ended 31 st March 2018, following the budget setting meeting in December. After discussion, a proposal was made by Cllr. Almond to request a precept of 42,000 for the year ended 31 st March Cllr. Jones seconded this proposal. All members were in favour. Cllr. Kingston abstained. Open Spaces Society Renewal had been paid by direct debit for the annual subscription to the Open Spaces Society. Funding for Haltemprice Skatepark in lieu of Leisure Centre outside furniture - It was reported that the furniture is now in situ outside the Leisure Centre, and the agreed payment of 2,000 can be made to the Haltemprice Skatepark. Clerk to obtain a copy of the invoice from E.R.Y.C. Action: Clerk Grant Application Anlaby Communities Trust (ACT) - The Chairman read out details of the application received from Anlaby Communities Trust (ACT) and advised that the purpose of the request is to seek support towards essential costs for a free community event on 10 th June 2017, Anlaby Communities Day, celebrating and bringing together residents of Anlaby and Anlaby Common. After discussion, it was agreed to award 500. (Cllr Hardy did not take part in this discussion). Cllr. Hardy advised members that in addition to financial support, ACT is hoping for participation from the Parish Council, possibly a display of information. Payment of Pension Contributions - The E.R.Y.C. is looking to move away from cheque payments for pension contributions and therefore request the Parish Council pays future contributions by BACS. It was agreed the Clerk set up a standing order for future payments, to be signed by two authorised signatories. 130 Parish Council Cheques - The following cheques were approved:- CHEQUE NO. DETAILS AMOUNT VAT AMOUNT DECEMBER Staff (Pay/Petrol/Expenses) Nil E.R.Y.C. (Pension Payment Employer & Nil Employee Contributions) Cllr. F. Braithwaite (Fuel Allowance Xmas Nil Events/Sorting Car Hire) Mr. G. Smith (Mobil 1 Year) Mr. A. Capraro (Work to Anlaby House Nil Grounds) Supplies (Stationery) Mires Beck Nursery (Plants for Anlaby House Grounds) Page 2

3 Npower (Xmas Lights Energy Charges) 0.08 Nil th Hull Boys Brigade Band (Xmas Event) Nil St. Mark s Church Hall (Xmas Event Room Nil Hire) Anlaby Village Hall (Xmas Event Room Hire) Nil Cllr. F. Braithwaite (Xmas Event) Cllr. G. Rice (Bird Boxes for Anlaby House Nil Grounds) The Society of Local Council Clerks (Membership Renewal) Nil CHEQUE NO. DETAILS AMOUNT VAT AMOUNT JANUARY Staff (Pay/Petrol/Expenses) Nil E.R.Y.C. (Pension Payment Employer & Nil Employee Contributions) E.R.Y.C. (Four LBV/6 Litter Bins and Installation) Mrs. A. Pickering (Printer Cartridges/Stationery) Mrs. A. Pickering (Stationery) V. Richardson & Sons Ltd (Newsletters and Christmas Posters) MRN digiprint ltd (12 x Litter Bin Plaques) Lighting & Signs Limited (Install 63 Xmas Lights, decorate trees, Supply LED light strings, supply 16 x Holly & Berry lights, control boxes and fixings) HM Revenue & Customs Nil Anlaby Community Care Association (Room Nil Rental) Lighting & Signs Ltd (Removal of Christmas Lights) Haltemprice Skatepark Association (In lieu of Nil furniture for Leisure Centre) Grant Application Anlaby Communities Trust (ACT) Nil The new litter bin sited on Springfield Way had been removed due to continued vandalism, it has now been re-sited with more substantial fixings. 131 Recommendations by the Parish Council to the East Riding of Yorkshire Council on Planning Applications FULL PLANNING PERMISSION - Construction of car park (retrospective application) Hull Collegiate School, Tranby Ride, Anlaby - Please ensure the run-off from excessive rainfall flows onto the open grassland and does not go down Croft Drive. Residents are concerned about this. Please seek advice from the East Riding of Yorkshire Council Flood Team. Page 3

4 FULL PLANNING PERMISSION - Installation of Floodlights and Associated Works and Infrastructure Hull Collegiate School, Tranby Ride, Anlaby Recommend approval. Condition: could the lights be masked for safety of traffic travelling from Swanland towards Anlaby on Tranby Lane. FULL PLANNING PERMISSION - Erection of single storey extension to rear 65 Sherwood Drive, Anlaby Common No observations. FULL PLANNING PERMISSION - Erection of a two storey extension to side, construction of dormer window to rear and alterations to existing garage - 12 King Charles Close, Willerby (Border with Anlaby) No observations. STRATEGIC - FULL PLANNING PERMISSION - Anlaby and East Ella Flood Alleviation Scheme (AEEAS) comprises of collection structures to intercept flood water, transfer culvert to divert flood flows and alterations to an existing flood storage lagoon along with the creation of an additional lagoon to attenuate flood flows - Anlaby And East Ella Flood Alleviation Scheme, First Lane, Anlaby No comment. (The Chairman read out an from a resident who wished to raise his concerns about the Lagoon proposed for the former Sydney Smith School site). Cllr. Hardy informed members that within the last couple of days an application had been submitted to the E.R.Y.C. for the erection of a sports pavilion and formation of sports pitches with associated parking on the flood alleviation scheme lagoon at the Site Of Sydney Smith High School, First Lane, Anlaby and is expected to be out for consultation imminently. STRATEGIC FULL PLANNING PERMISSION - Erection of 79 dwellings with associated access, parking, landscaping and infrastructure Land South And East Of 51 Lowfield Road, Anlaby No comment. Recommendations by the Parish Council to the East Riding of Yorkshire Council on Planning Applications during December 2016 APPROVAL OF RESERVED MATTERS - Erection of 32 dwellings (Phase 1) following outline permission 13/03148/STOUT (Appearance, Landscaping, Layout and Scale to be considered) Land North of 154 Boothferry Road, Hessle - No observations. FULL PLANNING PERMISSION - Retention of two temporary storage containers between November 1st and January 31st annually M&S Foodhall, Unit A, Anlaby Retail Park, Springfield Way, Anlaby - No observations. 132 Parish Council Vacancy - Notification had been received from the E.R.Y.C. that a request to fill the vacancy by way of an election had not been received within the prescribed time period and therefore the Parish Council may fill the vacancy by cooption. Three residents had expressed an interest in the Anlaby Ward vacancy. Clerk to invite them to observe at the February meeting. Action: Clerk 133 Update from Working Groups a) Community Events - The sixteen new Christmas light displays had been added to the Parish Council insurance and will incur an additional charge of 29 from June Possible extension of Christmas Lights - Defer to February meeting. b) Environment Anlaby Common - Large number of dog walkers had been seen on the common. Page 4

5 c) Safety, Street Scene and Facilities Village Signs - Defer to February meeting. Pryme Street Parking - Cllr. Rice had ed E.R.Y.C. to start a dialogue with them about parking restrictions on Pryme Street Anlaby. Residents are experiencing great difficulty parking outside their property due to the length of stay of parked cars. Delius Close - Cllr. Hardy updated members on car parking and lighting on Delius Close. It was suggested that grass mesh could be installed on the grassed areas creating additional parking spaces. The lack of progress here seems to stem from the interaction between Hull City Council and the East Riding of Yorkshire Council, thus making the decision insoluble. Cllr. Kingston left the meeting at this point, 8.55pm. Seat, Hull Road - A meeting had taken place with a member of the E.R.Y.C. Highways department whereby a position for a seat was agreed, (half way along the second field near the school on Hull Road). Approval was given to order a Phoenix Seat with black enviropol slats , plaque 70.12, fixings and concrete base approx. 150, all prices excluding VAT. d) Communication - Nothing to report. e) Administration - Cllr. Hardy and the Clerk are due to meet on 24 th January to review all the Parish Council regulations and procedures for discussion/approval at the February Parish Council meeting. 134 Commuted Sums - Clerk to continue to chase for a response from the Commuted Sums Officer at E.R.Y.C. regarding possible funding for a dog park in the parish. 135 Anlaby House Grounds - The remaining bird boxes are ready for installation. The Chairman was given approval to spend up to 100 on snowdrops for planting in the grounds. 136 Haltemprice Regeneration - The enthusiasm to produce a map of Haltemprice has gone and therefore will not be happening. 137 E.R.Y.C. Issues - Nothing to report. 138 General Correspondence Bank Statements 16, 17, 18 & 19 Submission of the Hull Local Plan and Proposed Changes Submission of the Hull Community Infrastructure Levy Tackling Anti-Social Behaviour in Our Community Humberside Police Parish/Town News Release October/November 2016 Haltemprice Flood Action Group Report of Meeting Neighbourhood Planning News Winter 2016/17 Footway Improvement Works Task Order 10 Environment Agency Humber keeping you informed East Riding Local Plan - Notice of Adoption of the Open Space Supplementary Planning Document (November 2016) SLCC Local Councils will not be subject to referendum principles for 2017/18 Page 5

6 Notices of recent Planning Decisions made by the East Riding of Yorkshire Council Erection of single storey to side and rear 39 Bernadette Avenue, Anlaby Common APPROVED Retention of two temporary storage containers between November 1st and January 31st annually- M&S Foodhall, Unit A, Anlaby Retail Park, Anlaby - APPROVED 139 Training and Development - Nothing to report. 140 Agenda Items for Next Meeting - Tree Planting Haltemprice Play Park - Possible extension of Christmas Lights - Village Signs 141 Date and Time of Next Meeting - The next meeting is scheduled for Thursday 9th February 2017, 7.00pm at the Anlaby Community Care Centre, First Lane, Anlaby. Chairman s Signature - 9 th February 2017 Meeting closed at 9.05pm. Page 6

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