Present. Apologies WELSH HAUC MEETING. Minutes of meeting held on the 13 th June Venue Royal Welsh Show Grounds, Builth Wells

Transcription

1 WELSH HAUC MEETING Minutes of meeting held on the 13 th June 2012 Venue Royal Welsh Show Grounds, Builth Wells Present. Ian David(Acting Co-Chair) Patsy Ward (Co-Chair) Jason Parfitt (Sec) Graham Bond Mike G Jones Samantha Brothwell Ross Edwards Mo Abraham Dean Howard Janelle Leitao Ben Beachell Gary Thomas Lee Connah Phil Jones Cliff Cleaton Wayne Lee Mike Young Andrea Capel Steve Rudall Baz Lokat Andrew Gould Sean Sullivan Stephen Daly John Lewis Tony Jones David Hesketh Darren Green Bridgend Council DCWW DCWW - Daniel Wales & West utilities Monmouthshire County Council Virgin Media Powys & Ceredigion City and County of Swansea Newport City Council WG Neath Port Talbot County Borough Council Scottish Power Dee Valley Water Carmarthen Council Merthyr Council SWTRA SWTRA GeoPlace Caerphilly County Council Conwy Council Rhondda Cynon Taff Wrexham County Borough Council Wrexham County Borough Council Apologies Marc Owen Ken Evans Alan Rainford Dave Benett Christopher Nesbitt Paul Thomas Phil Murphy Michelle Thomas Pembrokeshire County Council Vale of Glamorgan Council Virgin Media South Wales Fire & Rescue Service Cable & Wireless Carillion-Telent - 1 -

2 1.0 Welcome and introductions. The co-chairs welcomed everyone to the 2.0 Accuracy of minutes for meeting held on the 14 th March 2012 (7.1) date should be 16 th March and not 16 th May 3.0 Matters Arising 3.1,(3.2) Mike Young to circulate the process map for the receipt and approval of multi-phase traffic light applications or the South Wales area. North Wales to remain as it is, where the HA manage the process. ACTION MY 3.2,(3.3) No progress, still ongoing. Co-Chairs to review to see who could deliver a presentation on SUDS. It is agreed that SUDS should be recognised on the gazetteer. ACTION Co-Chairs 3.3,(3.4) Winter Maintenance Plan a meeting is scheduled between PW and SH on the 24 th June to finalise document with the intention to circulate draft document early July. ACTION PW & Steve Hodges 3.4 (4.1) No issue to report, all events went well. There was willingness for all parties to work together. The co-chairs thanked everyone for a positive and an excellent result. 3.5 (5.3) Designating gritting routes as a special designation has been referred to the NSG Working Group 3.6 (9.1) There has been little improvement with regard to provisions for pedestrians when executing works. Can everyone deliver Tool Box Talks to raise the awareness and to improve the stanadards. ACTION - ALL 3.7 (9.2) A national list of suppliers who can deal with chemical spillage will be circulated to the group ACTION - MY 4.0 NSG Update 5.1 GeoPlace will be signposting the location of local authority streetworks registers on the NSG website at the request of the DfT. This is not a replacement or an alternative to ELGIN or any other solution that is available on the market, but as a signpost to where each local authority streetworks register can be found. Information will be made available to Local Authority Street Custodians in due course

3 5.2 The NSG Data Entry Conventions Document is currently being updated. 5.3 A mechanism to collect and ensure that the most current undertaker ODD file is uploaded and published on the NSG website in exchange for NSG data is currently being developed. 5.4 Section 58 information is no longer to be transferred via the NSG under the recommendation of the EToN Strategy Group. S58 and S58a data must be transferred via the EToN notification process 6.0 WG Update 6.1 Ben Beachell to confirm attendance of a WG representative to deliver a presentation on Generation Broadband at next WHAUC meeting in November. ACTION - BB 6.2 MY informed the group that the WG Strategy for Street Works is still ongoing. They are looking to communicate the agreed strategy by Autumn this year. The top 8 items were shared with the group. Top MY confirmed that the WG will support the Street Works Accreditation and the recent consultation as part of the Red Tape Challenge is for England only. 6.4 To ensure parity and as part of their Network Management Duty, WG are encouraging all HA to register all their works. 7.0 Instarmac Presentation on composite covers and HAPAS reinstatement products Instarmac Presentation 8.0 Issues / Reports from Regional HAUC s 8.1 North Wales No issues. Please note that this year s North Wales Road Show will be held at Glyndwr University, Northop Campus on Tuesday 10th July. Report Attached. Microsoft Office Word Docum - 3 -

4 8.2 Cardiff - No report received, no issues to report 8.3 South West 8.4 South East A return path comment working group was established on 3 rd July Due to local borrowing initiative there will be an impact with regard to Section 58 They are looking to trial sending defect inspections by return path, AC to liaise with MA Clarification is required when cancelling works that result to being undertaken in private. Do we change the charge category and register the works or do we cancel. GB, GD & SB to draft a document to raise at next Co-ordination working group meeting. ACTION GB, GD & SB Concern with unreasonable delays to payment of invoices by OpenReach/BT. Same issues experienced at South West HAUC with OpenReach/BT. Discussion on site compounds and containers on the public highway 9.0 Health & Safety 9.1 MY have responded to DFT on behalf of WG regard the proposed changes and implementation of the COP for Safety at Streetworks and Road Works 9.2 There have been instances where OpenReach/BT has challenged and discounted the priority of 2 hour Section 81, due to a an officer being unable to remain on site. 10 AOB ACTION JP to re-circulate the S81 Guidance note 10.1 DH raised concerns with regard to the quality of the temporary reinstatement material that has resulted in an increase of 2 hour defect notifications. ACTION - GB 10.2 Can all works be supported by displaying an Information Board on site. ACTION - ALL 10.3 GB and PW raised concerns with regard to the selection criteria and the lack of communication from the HA for coring programmes. Co-chair advised the group to adhere to the HAUC(UK) guidance - 4 -

5 note for coring ACTION All HA 10.4 Concerns were raised with achieving Void content which has been supported nationally. Co-chairs advised the group that a we should adopt a reasonable approach PW informed the group that due to Regulator driving improvements in Water Quality, there will be an increase in lead replacement which may have an impact with the duration of our works. This will be communicated locally when further detail is available PW advised the group that DCWW will be changing their working method category from None Signing Only to Give & Take due to an assessment of pedestrian safety Practicioners working groups are to be established onthe following business areas; Coring - JP/SD & JL Section 58 - South East HAUC Pedestrian Walkway - GB (South West HAUC (England) Return Path Comments - South West HAUC First draft to be circulated to WHAUC secretary by September 28 th to be circulated to the group 10.8 HAUC(UK) Conferance MY & BB will be guest speakers on behalf of WHAUC. Date and Venue of next meeting: Wednesday 14 th November, Venue DCWW Head Office, Cardiff (see attached) - 5 -