20/15 MINUTES OF A MEETING OF NEYLAND TOWN COUNCIL HELD ON MONDAY 2 ND MARCH 2015 AT THE COUNCIL OFFICES, HIGH STREET, NEYLAND AT 7.00PM.

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1 20/15 MINUTES OF A MEETING OF NEYLAND TOWN COUNCIL HELD ON MONDAY 2 ND MARCH 2015 AT THE COUNCIL OFFICES, HIGH STREET, NEYLAND AT 7.00PM. PRESENT: APOLOGIES: Cllr S Hancock (Mayor) Cllr Mrs M Brace Cllr R Howells Cllr B Phelan Cllr Mrs J Rayner Cllr Mrs H Richards* Cllr B Rothero Cllr D Stolliday Cllr Mrs J Wilson Cllr P Wonnacott Cllr M Harry Cllr P Smith *Present for part of the meeting only. 355 DECLARATIONS OF INTEREST Cllr B Phelan declared an interest in agenda item MINUTES OF LAST MEETING The minutes of the meeting held on 2 nd February 2015 were proposed and seconded. They were agreed as a true record. 357 MATTERS ARISING FROM MINUTES OF 2 nd FEBRUARY 2015 The following matters were raised: a) Minute 336: Dial A Ride a letter had been received from Mrs M Vickery of the Pembrokeshire Voluntary Transport group requesting some financial assistance towards the continuation of this scheme. It was agreed that the clerk would find out what other financial support they had received and that the request be considered by the Town Development Committee. b) Minute 346: Play Park Members were advised that the small blue gate to the toddler play area had been taken away to storage by Mr Steve Coe of PCC. The clerk agreed to contact him to request that the gate be replaced. c) Minute 348: Review of Standing Orders the clerk would have Declaration of Interest forms for councillors by the next meeting. 358 MINUTES OF THE SPECIAL MEETING OF 19 TH February 2015 The minutes of the special meeting held on 19 th February were proposed and seconded. They were agreed as a true record.

2 21/ COUNTY CLLR SIMON HANCOCK S REPORT Cty Cllr Hancock reported that he had attended some 22 meetings during the past month and had received correspondence from the following: a) Notification from Mrs Joan Leckie regarding the launch of the Food Co-op at Hazelbeach on Saturday 14 th March. b) Darren Thomas of PCC had sent a list of all road improvements carried out in Neyland since 2004 and advised Members that the whole of John Street will be resurfaced at a cost of 22,000. There is, however no further funding for any other road improvements. c) A comprehensive report on the Flying Start Project launched at the Pembs Learning Centre last week. d) The area from Cleddau Bridge to Neyland Marina and from the Martina to Hazelbeach were considered at a recent PCC Seminar on shoreline management. Cllr Hancock had dealt with the following Ward issues: a) Three housing accommodation cases b) Two housing maintenance cases at College Park. c) Fly-tipping on grass bank from Marina to Railway Terrace reported and actioned. d) from PCC regarding speed bumps at Brunel Quay e) Letter from resident of High Street suggesting part of the street be made one-way. f) Lower part of High Street car park has been improved. That report of Cty Cllr Hancock be accepted. 360 MAYOR S REPORT The Mayor reported that he had received a letter from Margaret Vickery regarding the future funding of the Neyland Dial-a-Ride scheme and requesting some financial support. This Council had last supported this scheme in The Mayor advised that he had attended an Awards Ceremony at the Milford Haven Sea Cadet centre at Haven s Head, Milford Haven where he spoke to Commander Morton who covers the whole of Wales and the West of England. This is a really great organisation really deserving of support. That the Mayor s report be accepted. 361 POLICE REPORT Nothing to report.

3 22/ PUBLIC REPRESENTATIONS No members of the public present. 363 YOUTH ISSUES The Mayor reported that the Youth Club would be moving into the Pride building soon, however comments were made that Cty Cllr Paul Miller thought the building was unsafe. The Mayor agreed to make enquiries about this. 364 REPORT OF COUNTY CLLR PAUL MILLER Cllr Miller was not present and no report had been received. 365 UPDATE ON NEYLAND ATHLETIC CLUB DEVELOPMENT The Mayor advised Members that a meeting was due to be held the following Thursday with the Council s and the CIC solicitors to discuss the issues with the proposed agreement and following this a special meeting would be held at some time in March. Cllr Mrs M Brace commented that before we consider this investment that we also have a review of the possibility of a new build extension and refurbishment of this building. The Mayor advised that all options would be considered at the special meeting. That the update be accepted. 366 FUTURE OF NEYLAND YOUTH CLUB This matter had been fully covered under Cty Cllr Hancock s report so required no further discussion. 367 COUNCIL OWNED FIELD AT NEYLAND ATHLETIC CLUB Cllr Mrs J Wilson had requested discussion on this matter and requested that Council should ensure that this field is not included in any agreement that it may consider with the Athletic Club as the lease is due for renewal very soon. The Mayor assured all Members that all matters will be considered and discussed before any agreement is made. That the Council s ownership of the field at the Athletic Club will be considered during any discussions on an agreement with the Athletic Club. *Cllr Mrs H Richards arrived at 8.05pm.

4 23/ UPDATE ON BRUNEL QUAY CAR PARK The Mayor gave an update on the latest situation with regard to the antisocial behaviour of young drivers in the area stating that following a meeting with PCC officers, the police and local residents, enquiries had been made with the County Council regarding the location of speed bumps on the approach road to the Marina and the installation of movable bollards on the side entrance to the car park. The clerk advised that costs were awaited from the County Council and information on the public right of way at the car park side entrance. That the information provided be accepted and new information awaited before any further action taken. 369 REPORT OF PLANNING COMMITTEE The following report was submitted: REPORT OF A MEETING OF THE PLANNING COMMITTEE HELD ON MONDAY 9 TH FEBRUARY 2015 AT 6.30PM IN THE COUNCIL CHAMBER, HIGH STREET, NEYLAND. PRESENT: APOLOGIES: Cllr Mrs J Wilson (Chair) Cllr Mrs M Brace Cllr P Smith Cllr D Stolliday Cllr P Wonnacott Cllr M Harry PLANNING APPLICATIONS The following planning application was considered: a) 14/0899/PA Alteration and extension of Rose Cottage, Church Way, Neyland. It was agreed to SUPPORT this application. PLANNING APPROVALS GRANTED Notification had been received of the following planning approvals: a) 14/0755/PA 7 The Promenade, Neyland demolish garage and construct two-storey extension. b) 14/0835/PA Harbour View, 25 Riga Avenue, Neyland alterations, extensions and widening of access. c) 14/0728/PA Unit 71 Honeyborough Industrial Estate, Neyland change of use from scaffolder s Store to joinery workshop.

5 24/15 There being no further matters to discuss, the meeting closed at 6.40pm. END OF REPORT The clerk confirmed that she had written to the complaint regarding the planning application for 7 The Promenade, Neyland. That the report be accepted. 370 REPORT OF FINANCE, POLICY AND STRATEGY COMMITTEE The following report was submitted: REPORT OF A MEETING OF THE FINANCE, POLICY AND STRATEGY COMMITTEE HELD ON WEDNESDAY 18 TH FEBRUARY 2015 IN THE COUNCIL CHAMBER, HIGH STREET NEYLAND AT 7.00PM. PRESENT: APOLOGIES: ABSENT: Cllr Mrs M Brace (Chair) Cllr S Hancock (Mayor) Cllr Mrs J Wilson (Vice-chair) Cllr M Harry Cllr B Rothero Cllr Mrs H Richards Cllr Mrs J Rayner The Town Clerk was in attendance (Mrs J Clark) DECLARATIONS OF INTEREST There were no declarations of interest received. MEMBERSHIP OF ONE VOICE WALES Correspondence had been received regarding membership of One Voice Wales for at a cost of based on 1670 chargeable dwellings at 0.276p per dwelling. It was recommended that due to the invaluable help and advice provided by One Voice Wales in the past 12 months that membership be renewed. That membership of One Voice Wales be renewed at a cost of COMMEMORATION OF 70 YEARS SINCE VE DAY The Mayor had recently suggested to Rev Alan Chadwick that a service be held at St Clements in May to commemorate 70 years since VE day and this

6 25/15 had been well received by the church. It was suggested that there be a 20 minutes service with hymns, prayers, a reading and short address plus possibly some old films of Churchill s speeches or Trafalgar Square on 8 th May 1945? There could be a short talk about wartime Neyland or filmed interviews with locals about wartime Neyland. It was agreed that we confirm to Rev Chadwick that we wish to hold a short service followed by a themed tea in the church hall afterwards. That this Council takes part in a service on 8 th May to commemorate the 70 th anniversary of VE Day followed by a themed tea in the church hall. THE BIG SING An had been received from Rev Chadwick regarding a Big Sing he was organising at St Clement s Church on Saturday 13 th June when songs from the musical The Sound of Music will be sung by various community groups from the town, including the school and the Neyland Ladies Choir. Council have been invited to take part and to send a representative to the meetings of the planning group. It was agreed that Cllr Simon Hancock would be this Council s representative and that Rev Chadwick be advised of our willingness to participate. That this Council takes part in the Big Sing and that Cllr S Hancock represent this Council at the planning meetings. CONSULTATION ON INQUIRY INTO POWERS OF THE PUBLIC SERVICES OMBUDSMAN Correspondence has been received from the National Assembly for Wales regarding the above consultation, asking for this Council s views on extending the Ombudsman s powers by 20 th March It was recommended that the questions be circulated to all councillors so that the matter can be discussed at the next council meeting. That the questions be sent to all councillors for discussion at the next meeting in order to formulate a response. QUOTES FOR NEW MAYOR S BOARD Quotes had been obtained from Paul Terry of Sign It, who had supplied the previous two boards, as follows: a) Supply of new board to match existing plus VAT with names at plus VAT each.

7 26/15 b) Supply of board as above without gilded edge to outer frame with heading lettered in 22ct gold leaf vinyl film at plus VAT with names at plus VAT each. c) Supply of board as above but with all lettering and lines in metallic gold vinyl film at plus VAT with names at plus VAT each. It was recommended that option b) would be best value and would match existing without the additional cost. That the board in option b) be purchased. There being no other matters to discuss, the meeting closed at 7.25pm. END OF REPORT The following matters were discussed: a) The password for the OVW website would be ed to all councillors. b) A commemoration of VE Day would be held on 8 th May c) The questionnaire regarding the powers of the Public Services Ombudsman would be ed to all councillors. d) It was confirmed that the Mayor s Board be purchase. That the report be accepted. 371 UPDATE ON ACCOUNTS TO 28 TH FEBRUARY 2015 The clerk had circulated the following documents: a) A bank reconciliation to 28 th February 2015 b) A Financial Budget Comparison to the 28 th February 2015 c) A Financial Statement Cashbook the 28 th February 2015 Receipts were shown as 87, and expenditure as 116, (net). Bank balances were shown as follows: a) Current Acct 16, b) Saver Acct 8, c) Mayor s Acct 2, That the above figures be accepted. 372 ACCOUNTS FOR PAYMENT Accounts totalling 6, (gross) were approved for expenditure. There was no income to record. 373 CLERK S REPORT 1. Letters of thanks have been received from Bobath Cymru and Relate Cymru for this Council s recent donations of

8 27/15 2. Correspondence has been received from the Kidney Wales Foundation regarding their Walk for Life 2015 and inviting this Council to organise a walk locally. Further information is available from my office. 3. A copy of a letter of objection sent to the Monitoring Officer of PCC has been received from Stackpole and Castlemartin Community Council who have grave concerns about the decision by PCC not to recommence the outstation service for the registration of births, deaths and marriages. 4. An invitation has been received to a Welsh stakeholder event on the Marine Strategy Framework Directive Programme of Measures consultation. Further information available from me if you wish to attend. 5. Notification has been received from One Voice Wales that the Annual Report 2015 for the Independent Remuneration Panel for Wales is available online. Details of website address with me. 6. Notification has been received from our broadband provider that they are providing a new and upgraded broadband service at no extra cost to ensure we get the best possible broadband speed. This will go live on 27 th February The clerk also reported that PC Rescue had taken over the hosting of the website and that the boiler in the kitchen had broken. It was agreed a new boiler be purchased. 374 ANY OTHER INFORMATION The clerk requested that all nominations for the post of Mayor and Deputy Mayor should be received by her one week prior to the meeting in April. Members were informed that a Carnival meeting had been held last week and the carnival was due to be held on 11 th July The Council were asked if the bunting could be put up in time for this event and this was agreed. Further good news was given that the Neyland Cricket Team had won their latest match and were now due to play at Lords. It was agreed that a letter of congratulations be sent. The clerk was asked to fix a date for the follow-up meeting with the Hywel Dda University Health Board. 375 DATE OF NEXT MEETING The next meeting will be held on Monday 13 th April 2015 at 7.00pm. There being no further business, the meeting closed at 8.45pm. Signed..Mayor Date Signed.Clerk