THIRD ANNOUNCEMENT. Meeting of the Scientific Commission February 2005 PROVISIONAL PROGRAMME

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1 IHGC, SCIENTIFIC COMMISSION, 22 September 2004 GEORGE, SOUTH AFRICA February 2005 THIRD ANNOUNCEMENT Meeting of the Scientific Commission February 2005 Dear colleagues, we are looking forward to meeting you at the next meeting of the Scientific Commission to be held at Fancourt Hotel, George, South Africa, from February 2005 PROVISIONAL PROGRAMME Sunday, 20 February 2005 Coming from overseas or from Europe (flights to George 7.00h or 11h30 hrs hrs hrs ) or coming from Game Park (pre-conference tour 11h30) to George ARRIVAL OF DELEGATES AT THE GUEST LODGE LOERIE, GEORGE 17:00-18:00 OPENING OF THE MEETING REGISTRATION Monday, 21 February :30 09:00 WELCOME BY SAB REPRESENTATIVE 09:00 12:30 LECTURES AND POSTER PRESENTATIONS at the Fancourt Hotel and Country Club, George lectures (6 x 20 min) + poster presentations (5 x 5-10 min) 13:00 LUNCH 14:00 SAB FACILITIES (TOGETHER WITH ACCOMPANYING PERSONS) Tuesday, 22 February :00 12:30 LECTURES AND POSTER PRESENTATIONS at the Fancourt Hotel and Country Club, George lectures (6 x 20 min) + poster presentations (5 x 5-10 min) 12:30 13:00 ADMINISTRATIVE MEETING 3-Announcement- SC05 1

2 Provisional Programme (continued) Tuesday, 22 February :30 14:30 LUNCH 14:30 18:00 SAB RESEARCH FARM (breeding section) Wednesday, 23 February :00 12:30 LECTURES AND POSTER PRESENTATIONS at the Fancourt Hotel and Country Club, George lectures (6 x 20 min) + poster presentations (5 x 5-10 min) 13:00-14:00 LUNCH 14:00 EDUCATION TOUR 19:00 FORMAL DINNER Thursday, 24 February :00 17:00 EXCURSION Congo caves (dripstone cave), crocodile park Oudtshoorn ostrich farm Friday, 25 February 2005 DEPARTURE OF POST-CONFERENCE TOUR Costs during the meeting of the Scientific Commission Most of the costs during the meeting are covered by South African Breweries (SAB) Costs covered by SAB attendance at the meeting from Sunday evening to Friday "proceedings" conference room and equipment refreshments during the breaks bus for the excursions all meals (on Sunday evening through Thursday) 3-Announcement- SC05 2

3 Costs to be paid by the delegate /accompanying person fees during the excursions (approximately EUR 50 = 60 USD) lunch on Thursday accommodation for 5 nights at the Loerie Lodge, George: Booking of the hotel room will be arranged by Mr. Gerrie Brits payment of the hotel room after arrival by Wednesday 23 February; Travelers checks or credit cards (Master Card, Diners Club, Visa Card) will be accepted. No Foreign Cash!! Costs for accommodation in George (during the SC meeting) Single room for 5 nights (including breakfast) Double room for 5 nights (including breakfast), if you are accompanied by your partner Delegate ZAR 1475 = EUR 185 = USD 224 ZAR 1975 = EUR 248 = USD 300 (Exchange rates: 25th May 2004) 1ZAR = EUR = USD) Flight to South Africa: Pre-conference delegates must choose and book flights which will arrive at Johannesburg Airport on Friday 18 February before 11h00. The pre-tour coach will leave shortly after that for the Game Park. More information if necessary can be given by Gerrie Brits (Gerrie.Brits@za.sabmiller.com) PRESENTATION OF PAPERS AND POSTERS Thank you very much to all those delegates who have offered to present a paper or a poster at the meeting of the Scientific Commission of the IHGC. The official language of the meeting will be English. Your presentation should be not exceed minutes (including discussion) for papers and 5-10 minutes for posters (including discussion). Slide and overhead projectors are available as well as a computer for Power Point presentations. PROCEEDINGS and YOUR MANUSCRIPT OF THE PAPER OR POSTER All papers (5 pages in maximum) and posters (abstract of 1 page in maximum) will be published in the "Proceedings". A copy of the proceedings is handed to each participant at the beginning of the meeting. 3-Announcement- SC05 3

4 All papers and posters announced so far can be accepted (please see attached file: SC05-papersposters.xls). If the number of announced papers exceeds a specific number (18), we will have to make the decision which papers can be accepted for the lectures. WRITTEN MANUSCRIPT Please send the written version of your paper/poster to me via mail (diskette and print out) or via e- mail (file): Elisabeth.Seigner@LfL.bayern.de) no later than 17 December 2004 (dead line!!!!). Text processing package: - preferably MS-Word for papers and - Power Point for posters (1 page) Length of the written paper: no more than 5 pages (including figures, tables, references). Length of the written abstract of a poster: 1 page (text) or the whole poster on 1 page Vertical format: DIN A4 size page (29.7cm x 21.0 cm)!! For A4 size paper following margins: top: 2.5 cm; bottom: 2.0 cm; right: 2.5 cm; left: 2.5 cm Font and type size: Arial exclusively. Titles in 12 point (bold letters) and text and tables in 11 point Spacing : single spaced Text should be justified to fill the entire printable area I DO NOT ACCEPT ANY MANUSCRIPT THAT DOES NOT COMPLY WITH THESE GUIDELINES. DEADLINE FOR SENDING THE WRITTEN VERSION OF YOUR MANUSCRIPT: 17 DECEMBER MANUSCRIPT SENT AFTER THIS DEADLINE WILL NOT BE ACCEPTED!! 3-Announcement- SC05 4

5 PRE-CONFERENCE TOUR AND POST-CONFERENCE TOUR We are also offering a pre- and post-conference tour. Pre- and Post Conference Tour Attached to this mail please find 4 files concerning the booking of your pre- and post-conference tour. Please contact directly the travel agency THOMPSONS tours which is arranging these tours. Files attached: - Pre-tour booking form - Post-tour booking form - Payment and the banking details - Contract conditions of the travel agency Please note that you should return your booking form along with the signed contract conditions via fax ( ) or for attention of PAULISA. Payment can only be made by bank transfer (see file with banking details). Final date for full payment no later than 30 October Pre-Conference Tour (18 20 February 2005): optional See Pre-Tour-Booking form please return to the travel agency no later than 15 October Friday 18 February Sunday 20 February : Sun City and National Park February 18th Friday February 19th Saturday February 20th Sunday Arrival at Johannesburg Airport - 7 o clock or 11 o clock from overseas. 11:00 hrs travel to hotel by coach 1.5 hours - lunch Afternoon: visit Pilansberg Game Park. Visit Pilansberg Game Park Visit Sun City Hotel From Game Park to Johannesburg Airport to depart to George. Flight to George: SA 13h50 (please book this flight!) - arrival at Loerie Guest House. 3-Announcement- SC05 5

6 This Includes: Return Airport Hotel Coach Transfers Game Park drive with guide and tracker 2 Nights Accommodation at the Sundown Ranch Breakfast and Dinner Daily Thompsons Travel Bag and Wallet Excludes: Airport Taxes Items of a personal nature Gratuities Meals other than specified Visas Insurance Hotel shuttle service to Sun City (7.- EUR) Post-Conference Tour (25-28 February 2005): optional See Post-Tour-Booking form please return to the travel agency no later than 15 October Friday 25 Febr Monday 28 February Cape Town Table Mountain Cape Point winelands tour Departure Tuesday March 1st February 25th Friday February 26th Saturday February 27th Sunday February 28th Monday March 1st Tuesday Transfer from George to Cape Town (6 hours)- Visit Mossel Bay, tourist town Cape Town Harbour Waterfront. morning: Cape Town city tour and Table Mountain afternoon: boat cruise - harbour Cape Point tour (half day trip) Botanical Gardens etc. Wineland Tour (Stellenbosch) Visit to Cape Town Brewery Departure from hotel to CAPE TOWN INTERNATIONAL AIRPORT. This Includes: * One way transfer from George to Cape Town * 4 Nights accommodation at the City Lodge Waterfront * Half Day City Tour with Table Mountain, tickets included * Full Day Best of Cape Tour, including Cape Point and 2 Wine farms * Dinner and Cruise on the Alabama, with return hotel transfers * Breakfast Daily Thompsons Travel Bag and Wallet 3-Announcement- SC05 6

7 Please note that you should return your booking form via fax ( ) or for attention of PAULISA. Payment can only be made by bank transfer (see file with banking details). Final date for full payment no later than 30 October Costs for the pre- and post-conference tour are only estimated due to fluctuations in exchange rates. If you need additional information or if there are questions, do not hesitate to contact me or Gerrie Brits. Yours sincerely, Elisabeth Seigner Secretary of the Scientific Commission, I.H.G.C. Contact adresses: Mr Gerrie Brits Dr. Elisabeth Seigner South African Breweries Hop Farms, P.O. Box 1498, GEORGE, South Africa 6530 Phone: +27 (44) Fax: +27 (44) Secretary of the Scientific Commission, I.H.G.C. Bayer. Landesanstalt fuer Landwirtschaft, Institut fuer Pflanzenbau und Pflanzenzuechtung, Hopfenforschung, Am Gereuth 8, D Freising, Deutschland Phone: +49 (8161) Fax: +49 (8161) (new address!) 3-Announcement- SC05 7