2015 TAMWORTH COUNTRY MUSIC FESTIVAL January 2015 SUPPLY AND OPERATION OF AMUSEMENTS AND RIDES
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1 2015 TAMWORTH COUNTRY MUSIC FESTIVAL January 2015 SUPPLY AND OPERATION OF AMUSEMENTS AND RIDES EOI NO: E081/2014 EXPRESSION OF INTEREST CLOSE: 11am Thursday 19 June 2014
2 1. Introduction Tamworth Regional Council is seeking Expressions of Interest from a suitably registered and licensed individual/organisation for the provision of amusements and rides at the 2015 Tamworth Country Music Festival. Council is seeking a profit share arrangement with a 20% commission payable and is providing an area that can accommodate 4 to 6 inflatable rides or mechanical children s rides. There is also space for a larger mechanical ride or amusement such as a ferris wheel, climbing wall or bungy. 2. Event Information The Tamworth Country Music Festival will be held from Friday 16 to Sunday 25 January 2015 and incorporates a range of activities and events in the Tamworth CBD. The festival attracts more than 50,000 visitors each year and will celebrate its 43 rd year in Rides and amusements will be located in the festival Family Zone which will be located adjacent to Bicentennial Park and near more than 50 market stalls. Bicentennial Park features a range of staged concerts and other activities everyday throughout the festival. 3. Expression of Interest Requirements Expressions of Interest should include a detailed list of the proposed amusements and rides as well as the space required (including height) to operate each amusement or ride. The successful supplier will be required to meet the following guidelines: 3.1. Devices are to be registered with WorkCover under the Work Health and Safety Regulations 2011 and a copy of registration is to be provided Devices are to be erected in accordance with all conditions (if any) relating to its installation set out in the current certificate of registration issued for the device 3.3. Current log books exist for each device and will be made available on request 3.4. Insurance is to be in force for the devices and a copy of proof of public liability insurance to the amount of $20,000,000 ($10,000,000 public liability insurance cover will be considered on case by case upon application received) for each and every claim is to be provided 3.5. A risk assessment is to be conducted on the operation of each device and a copy provided to council 3.6. A Safe Work Method Statement is to be provided for each device 3.7. Evidence of Workers Compensation insurance is to be provided if engaging employees or volunteer insurance if engaging volunteers 3.8. Confirmation to be provided in writing stating that structures/devices will be installed in accordance with industry standards by competent people and will be operated by experienced operators who have been inducted in the correct procedures to set up and operate each device 3.9. The supplier is responsible for crowd control and safety of patrons as well as responding to first aid in the ride area All necessary equipment, including generators and barricades around each amusement or ride are to be provided by the operator. Family Zone won t be fully enclosed in 2015 allowing for easy access for patrons to enter. Tamworth Regional Council will provide if deemed required water filled barriers and some fencing for the area A site meeting is to be conducted with the successful supplier once notified of application outcome 4. Noise Amplified sound or music is not permitted during concerts and activities staged times in Bicentennial Park. Scheduled list of park activities will be supplied to successful supplier closer to the festival period. 5. Ticketing Expression of interest should include a detailed list of ticketing prices. Ticket/token structure is recommended for the successful supplier to operator effectively.
3 6. Food and drinks stalls Expression of interest should include a detailed list of food and drink structures as well as space required to operate within the area. Food and drink stalls proposed from the successful supplier will be discussed to not conflict with paid traders within surrounding area at the festival. 7. Set Up and Operation Times 7.1 Set Up Set up of amusements to occur from Wednesday 14 January to Thursday 15 January All amusements and rides to be ready to operate by 10am on Friday 16 January 7.2 Operation Times The festival is held from Friday 16 to Sunday 25 January inclusive Amusements and rides to operate daily from 10am till evening exact times to be negotiated with the successful supplier 7.3 Pack Down and Bump Out Sunday evening 25 January - Monday 26 January All vehicles and trailers associated with the amusement devices are to be parked off-site and not on or in the immediate vicinity of the event site. A security guard will be employed to monitor the Family Zone area each evening of the festival. It s the responsibility of the successful supplier to guard outside security guard times. 8. Complimentary Tickets The successful supplier must provide 10 ride tickets to Tamworth Regional Council to be used by event sponsors and media at any time during the 2015 festival. 9. Sponsor Family Zone could attract a sponsor in 2015 resulting in but not limited to sponsor naming rights and sponsor signage within the Family Zone areas. 10. Accommodation Tamworth Regional Council can provide a limited number of camping spaces at the Riverside Camping Grounds operated by the council for the successful operator for the duration of the festival. The Riverside Camping Grounds offers unpowered camping sites with toilet and shower facilities. No other accommodation can be offered or provided. Please note that all campers must exit these camping grounds on Monday 26 January. 11. General Conditions of the Contract Submissions It is compulsory that prior to submitting an Expression of Interest all interested parties must visit or be familiar with the Family Zone site Experience Companies/individuals are required to provide details of the Company s/individual s experience in similar event environments Workplace Health and Safety The Contractor is required to be conversant with the WHS Regulations and shall abide by its requirements in all respects All contractors must comply with current WHS legislation to provide safe work practices & instructions to their employees All electrical cables must be tagged and tested as per AS/NZ 3760: Council reserves the right to inspect any equipment erected on council owned or council managed land.
4 Council reserves the right, at its sole discretion, to accept or reject any Expression of Interest for any reason. 12. Site Map Please see site map below. This is indicative only and not to scale. Proposed layouts and all activities in this area is subject to change. 13. Checklist To assist in the completion of this Expression of Interest and the evaluation of your submission, please ensure the following items are included in your submission: Demonstrated skills or experience in operating amusement rides please provide recent events that you have participated in A list of proposed amusements and rides, including images and sizes Confirmation that you have your own generator(s) and barricades Information regarding how crowds are managed and confirmation that there will be, at all times, an operator with current a first aid certificate on site Certificate of currency for your public liability insurance to the value of $20 million Workers Compensation certificate Safe Work Method Statements Risk assessment for each amusement or ride 14. Contact Details For further information regarding this quotation please contact: Crystal Vero, Business Events Assistant PHONE: c.vero@tamworth.nsw.gov.au
5 15. Lodgement of Expressions of Interest Expressions of Interest will be received up to 11am Thursday 19 June Please quote reference number E081/2014 and attention to Crystal Vero, by the following methods. In person: Tamworth Regional Council Ray Walsh House 437 Peel Street TAMWORTH NSW 2340 By Post: Business Events Division Tamworth Regional Council PO Box 555 TAMWORTH NSW 2340 By
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