The World s First Robotic Digitization Company

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1 The World s First Robotic Digitization Company Ripcord is the world s first robotic digitization company on a mission to transform how companies manage their paper records. There are roughly 5 billion boes of paper records trapped in storage warehouses in the United States. The technology to deliver fast, secure and inepensive digitization has simply not eisted, primarily because the records market is dominated by real estate companies, not tech companies. Ripcord is changing that. Using robotics, machine vision, and a sophisticated software platform, Ripcord has finally made it affordable and secure for companies to digitize their paper records and go truly paperless. Ripcord now has over one billion records under management from Fortune 100 companies and global institutions that realize the value in modernizing their records.

2 3 Questions You Should Ask About Your Records Management Practices Managing paper records is a nightmare for most companies. Yet the records storage industry continues to grow, driven mostly by compliance and government regulations requiring companies to retain sensitive files (financial records, HR files, medical records, case files, etc) for many years. Keeping hard copy records is risky and problematic for many reasons: they prove hard to track, they are costly to manage (and even costlier when lost), they introduce too much risk during audits, and they don t add value. You should ask yourself the following three questions about your records management practices: 1 ) How much could lost files cost me? One company stored their paper records with the world s largest records management vendor. The company was planning to IPO and hired a Big-4 accounting firm to do their pre-ipo audit. When their accounting firm asked for 8 of their 10,000 boes and their records vendor lost those 8 boes, the result was catastrophic: the company failed their audit, they had to hire a new auditing firm, and they delayed their public offering by 6 months. Eight lost boes cost them millions of dollars in damages. 2 ) Is my labor-force optimized? One law firm had a team of records managers that made up 17% of their total workforce. They spent 80% of their day searching for case files and moving paper from one building to another. Imagine if they could digitize those records, remove the logistics portion of their job and reassign them to more value-added roles. 3 ) What do I spend to access my own data? Many companies have mountains of data trapped in paper form, quarantined in a warehouse that is hard and costly to access. Before they were a Ripcord customer, A10 Networks pulled so many records from storage that their average yearly storage costs for all of their boes went from $2-3/bo/year to $100/bo/year. A10 Networks is digitizing their records so they never again have to pay fees for accessing their own data. If losing sensitive files can cost your company money, if you have employees moving boes instead of solving problems, and if you spend money to access your own data, then you should digitize your records. Ripcord 2

3 A Simple Solution Delivering Eceptional Results Ripcord s service is simple. For one single price, you get two services: 1. Digitization - including all shipping, handling, OCR and indeing. 2. Online Records Management Platform - a sophisticated product that helps you easily search through and manage your records. Search Search and access your records with easy-touse keyword, boolean and filtered search. Secure Enforce security and compliance policies with Canopy s policy management module. Connect Your newly digitized records will fit seamlessly into your eisting enterprise workflow with Canopy's integrations. I love how simple Ripcord s all-inclusive digitization service is. It s taken the headache out of budgeting and auditing each quarter. - Compliance officer at a global retail chain One customer saw a 55% reduction in their records management spend with Ripcord Ripcord 3

4 Ripcord Canopy All Inclusive Digitization Solution Priced at $0.008/page/month, you get both digitization and a cloud platform, making Ripcord not only a fraction of the cost of competing solutions* but also the only end-to-end records digitization solution on the market. Ripcord Paid Storage Scanning Bureaus Records Software Scanning OCR & Indeing Online Storage Auto-classification Shredding Records Management System Records Analytics Records Usage History / Versioning Fast Online Records Search Simple & Transparent Pricing Easy Admin & Configuration Push-Button S/W Updates * The cost of indeing alone with most competitors is more than 3 Canopy s all-inclusive price. We were wasting a lot of man hours looking for files in boes. With Ripcord, I can quickly log onto the system and within seconds find the record. - - Greg McKenna, Sr. Director of Operations, A10 Networks Ripcord 4

5 Put Your Records To Good Use With Ripcord s Records Management System Ripcord s RMS has a wide range of functions and features. Here are just some of the benefits that Ripcord s solution delivers to your organization: Track your records throughout their digital life with record-level meta-data that ensures chain of custody Smart Search allows you to find your records in seconds, not days Access your records anywhere from any device Monitor how viewers are interacting with the records Create custom collections of boes, files and individual pages for grouping Easily set permissions and access controls for the bo, file and page level with AD integration Collaborate around records with advanced features like in-line commenting, version control Protect personally identifiable information from getting in the wrong hands with easy redactions Customizable workflows for record changes (delete, move folders, copy, rename) Advanced analytics give you insights into how users are behaving with records Anomaly detection and incident monitoring for admins - notifying you if anything out of the ordinary happens Ripcord 5

6 ABOUT RIPCORD Ripcord s mission is to help customers transform how they manage their records. Ripcord uses sophisticated automation and software to provide customers with a secure, fast and all-inclusive digitization solution at low, predictable prices. The company was founded by innovators who have a history of challenging the status quo and is backed by some of the most established venture capital firms in the world. Ripcord has over 1 billion records under management from Fortune 100 companies and global institutions. How to Learn More: Ripcord launches officially in The service will be available to a select group of customers on a limited basis starting Fall For more information please sales@moffeffdata.com. Ripcord 6