ULYSSES CLUB INC. WESTGATE WANDERERS BRANCH. MINUTES OF MEETING Held 14 September 2016

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1 ULYSSES CLUB INC. MINUTES OF MEETING Held 14 September 2016 MEETING OPENED: 7.30 pm APOLOGIES: Lyn Tout, John Tout, Martin De Haas, Maria De Haas, Erin Shaw, Peter Rigby, Leon Boehm, Mark Stevens, Hans Wurster ATTENDED BY: Members: 6 Guests: 2 NEW MEMBERS: VISITORS: NEW BIKES: PREVIOUS MINUTES: Minutes have been available on website since previous meeting. Printed copies have been distributed on tables throughout meeting room. PRESIDENT S REPORT: Accepted: Seconded: Thank you to the those in attendance very low numbers tonight, assume due to weather conditions. Pink Ribbon Ride Geelong -.notice has been received about the Pink Ribbon Ride at Geelong on 02 October Details have been posted under Rides & Events on website. Rick & Ornella are now returned home. Still ongoing rehab but are back living in their own home. Victorian Breakfast Club Halls Gap seven WW members attended. Was a good ride even with the weather as it was. Good turnout with members from various branches, but in specific Central Murray branch in attendance. TREASURER S REPORT: Balance at 31 Aug 2016: $ A breakdown of all the accounts was reported to the meeting. See attachments for financial reports. Accepted: Seconded: SECRETARY S REPORT: Correspondence in and out reports attached. QUARTERMASTER S REPORT:

2 Cash Sales Aug 2016: $33.00 Westgate Wanderers Flags for motorcycles are now available for $10.00 each. RIDE COORDINATOR S REPORT: Rides and events for the next month are: Planned Club Ride to Healesville on 17 Sep 16 has been CANCELLED due to weather conditions. Will reorganise in future calendar. 08 Oct 16 Meet N Greet with Mornington Wanderers branch. They are visiting our tyrekick and if you are planning on attending lunch, please notify Ride Coordinator for numbers. Oct Club Ride Moto Café Carrum. This is being lead by Martin De Haas. Due to family circumstance this will need to be confirmed. SOCIAL COORDINATOR S REPORT:. WEBMISTRESS S REPORT: Updates to website includes Ride Calendar and Notices. Website may be down tonight due to server upgrades. GENERAL BUSINESS: Support Your Branch Raffle drawn at October branch meeting. 1 st Prize Big 4 Voucher, 2 nd Prize Shadowfax Winery Voucher, 3 rd Prize Caltex Fuel Voucher. Tickets will be $5.00 ea or 3 for $ November 2016 Moto Expo at Melbourne Exhibition Centre. Ulysses will have a stall, and will require volunteers to spend a couple of hours on the stall. Great way of seeing exhibition and promoting Ulysses. If interested, please contact Perry Stephens at Melbourne branch. Meet N Greet Swan Hill please see messages on website in regards to dinner bookings and location bars orders. It is important that we are notified of numbers. NEXT MEETING: The next Branch Meeting of the Westgate Wanderers branch will be held on 12 October RAFFLE DRAWN Prize: 1 st : MEETING CLOSED: 8.00 pm Greg Douglas President Deborah Boehm Secretary

3 Ulysses Westgate Wanderers TREASURER'S REPORT 01 Aug 2016 to 31 Aug 2016 New Account Opening Balance: $ 4, RECEIPTS & EXPENDITURE: RECEIPTS Amount this period Annual Budget Quartermaster $ $ 0 Raffles $ $ 0 TOTAL RECEIPTS $ $ 0 0.0% EXPENSES Amount this period Annual Budget Miscellaneous Expenses $ 1, $ 0 Donations Paid $ 1, $ 0 Operating Expenses $ $ 0 Equipment $ $ 0 WW QuarterMaster $ $ 0 WW Raffles $ $ 0 TOTAL PAYMENTS $ 1, $ 0 0.0% TOTAL RECEIPTS - TOTAL PAYMENTS -$ 1, Closing Balance: $ 2, Treasurer - John Tout Printed: 07 Sep 2016 Page 1 of 2 Report produced by Admin Bandit software

4 ULYSSES CLUB INC IN-CORRESPONDENCE REGISTER Print: 14/09/2016 REG. NO DATE RECEIVED FROM SUBJECT TYPE ACTION 2016/ Aug-16 Perry Stephens Melbourne Motorcycle Expo in November 2016/ Aug-16 Craig Cornwall (Kiwi Craig) Moving On 2016/ Aug-16 Timbertown Heritage Park AGM Wauchope - Accommodation Option Website 2016/ Aug-16 Mark Stevens Fathers Day Ride - Bad Boys Bobbers 2016/ Sep-16 Geelong Ulysses - Ride Coord (Gentle) Geelong Pink Ribbon Ride 02 Oct 16 Website 2016/ Sep-16 Macedon Ranges Ulysses Jim Ferrie #57 - RIP Website 2016/ Sep-16 Perry Stephens Two Bays Branch Social Nights - Stella's Dromana Hotel - 1st Monday of Month Website 2016/ Sep-16 Squeaky Gate Retreat - Ashby NSW Motorcycle Friendly B&B on the North Coast of NSW Website 2016/ Sep-16 Ship Inn Motel - Yarram Ulysses Club Accommodation - Yarram Vic Website 2016/ Sep-16 Perry Stephens Black Dog Ride September Newsletter Website 2016/ Sep-16 Melbourne IT Renewal of Domain Name

5 ULYSSES CLUB OUT-CORRESPONDENCE REGISTER Print: 14/09/2016 REG. NO DATE SENT TO SUBJECT TYPE ACTION 2016/41 2-Sep-16 Secretary - Torrens Valley Meet N Greet numbers required 2016/42 7-Sep-16 Secretary - Torrens Valley Thank You Letter for Donation Letter 2016/43 12-Sep-16 Secretary - Torrens Valley Meet N Greet Information Update

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