EXHIBITOR TRADESHOW INFORMATION
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1 EXHIBITOR TRADESHOW INFORMATION May 23-25, 2018 CONFERENCE & TRADESHOW Riviera Hotel, Palm Springs, CA TM Takethe EXCLUSIVE EVENT 1600 N. Indian Canyon Dr. Palm Springs, CA FOUR MINUTES TO PITCH YOUR COMPANY TO A ROOM OF EXCLUSIVELY BROKER-OWNERS! Followed by a private happy hour Open to Conference Partners and Gold Sponsors only CONTACT INFORMATION narpmcalifornia@gmail.com
2 Two (2) Available Take The Stage Event Five Ten (10) Available ten (10) Take The Stage Event Fourteen (14) Available fourteen (14) Ten (10) Available ten (10)
3 RIVIERA HOTEL, PALM SPRINGS, CA 2018 CALNARPM Conference & Tradeshow BALLROOM iii SERVICE SERVICE EXIT FEBRUARY 28, SERVICE 25 1 FRIEGHT DOOR EXHIBIT TABLES EXIT SALON ii
4 REGISTRATION Signed contract for exhibitor space with full payment must be received by February 28, 2018 in order to be included in all conference materials. Submissions that are incomplete, illegible, or missing required attachments may be returned and may not be considered. No registration will be permitted after April 22, All exhibit locations and packages are on a first come, first serve basis. All exhibit locations to be determined by CALNARPM. EXHIBITOR BENEFITS In order for exhibitors to take full advantage of all their benefits, we require that all materials be submitted by the designated deadline. If materials are received after the deadline, CALNARPM cannot guarantee the exhibitor will receive all listed benefits. It is the sole responsibility of the exhibitor to ensure that CALNARPM receives the necessary files or information prior to the deadline. CANCELLATION There are no refunds after April 22, Cancellations received by April 22, 2018 will receive a full refund minus a $75 handling fee. TRADESHOW HOURS The tradeshow will be held in the Grand Ballroom III. The tradeshow will be open Thursday, May 24, 2018 from 1:00 PM to 7:45 PM (immediately following lunch through the end of the Exhibitor Reception) AND Friday, May 25, 2018 from 8:00 AM to 2:00 PM. EXHIBITOR SET-UP/TEAR-DOWN HOURS Set up is on Thursday, May 24, 2018 from 8:00 AM to 12:00 PM. Tear down is on Friday, May 25, 2018 from 1:00 PM to 3:00 PM. Note: The Tradeshow will remain open until the end of the Conference at 2:00 PM, but exhibitors are allowed to begin tearing down as early as 1:00 PM to help facilitate travel. DISPLAYS Exhibitors must use the assigned booth space only, and must not disturb other exhibits. The use of a table and chairs is not required; however, advanced notice MUST be provided to CALNARPM for removal no later than one week prior to the event. Exhibitor will display products and services as described herein. Pop-up and floor displays MUST fit within the space provided. Each space includes the listed number of tables and chairs, and is typically just large enough for these with a small amount of room in the back and sides. At CALNARPM s discretion, exhibitors may be asked to remove their pop-up or floor display if it is too large for the space, obstructs another exhibitor s space, obstructs an exit, or obstructs a walkway. Hanging banners are not permitted. SECURITY/LIABILITY CALNARPM and NARPM, and it s members, agents, and employees, and The Riviera at Palm Springs shall not be liable for any injury, loss or damage incurred by exhibitor or to an exhibitor s property through theft, fire, accident or any other destructive cause, whether the result of negligence, or otherwise. The exhibitor, at the exhibitor s expense, is responsible for all repairs and damage. SHIPPING AND DRAYAGE INFORMATION Shipping and storage of exhibit materials to the hotel is at the exhibitor s option and expense. To ensure that materials are properly received and distributed, exhibitor s must follow the guidelines as follows: please ensure that recipient s name (Hotel guest), Date of Hotel Guest s Arrival, RIVIERA PALM SPRINGS, 1600 North Indian Canyon Drive, Palm Springs, CA 92262, and RE: CALNARPM all appear on the mailing label. Due to limited storage space, please do not send boxes more than three days prior to May 23, NOTE: There is a $5.00 per package charge and $ per pallet charge for all packages shipped to and held by the hotel. ELECTRICAL OUTLET, TELEPHONE LINE, AND INTERNET REQUIREMENTS It is the sole responsibility of the exhibitor to arrange electrical, telephone, internet, or other audio/visual needs through The Riviera at Palm Springs, and is solely at the exhibitor s expense. Contact Frederick Berry, Director of Catering & Conference Service for The Riviera at Palm Springs at or fberry@rivierapalmsprings.com for more information. EXHIBITOR RAFFLE Exhibitors are encouraged, but not required, to bring giveaway prizes for the Exhibitor Drawing at lunch, Friday, May 25, Typically, exhibitors who participate bring a bowl or other container to collect business cards and use the business cards as the raffle entries. LODGING ARRANGEMENTS It is the sole responsibility of the exhibitor to arrange lodging needs through The Riviera at Palm Springs, and it is solely at the exhibitor s expense. Please contact the hotel directly at to book your reservation. In order to receive the special group rate of $139 for Run of House room, $239 for Med Jr Suite, $439 for Starlite suites. Make sure to inform them that you will be attending the 2018 CALNARPM Conference and Tradeshow. Reservations must be made by April 23, 2018 in order to receive the group rate. The group rate will also be available three (3) days pre and post program. Rooms are available on a first come first serve basis. EXHIBITOR PROMOTIONAL PIECES It is not permitted to place any promotional pieces outside your exhibit space during the conference unless otherwise stated on the sponsorship package. EXHIBITOR FUNCTIONS Exhibitors must not schedule functions, meals or classes that conflict with any CALNARPM 2018 Conference and Tradeshow events on May 23-25, 2018 without prior written approval by the CALNARPM Executive Board. Should exhibitors schedule an event that conflicts with the conference schedule, the exhibitor shall be asked to leave the tradeshow and registration funds will be forfeited.
5 May 23-25, 2018 Riviera Hotel, Palm Springs, CA OR REGISTER & PAY ONLINE FEBRUARY 28,
6 (2) (10) (14) (10) 2018
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