OFFICIAL PARTICIPANT MANUAL. Organized by

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1 2nd Mozambique Corporate Social Responsability Conference & Exhibition March Polana Serena Hotel, Maputo OFFICIAL PARTICIPANT MANUAL Organized by

2 CONTENTS About this Manual 02 Venue, Travel & Accommodation 03 Exhibitors Guide 11 Delegate Information 16 Extra Information 17 ABOUT THIS MANUAL Before anything, we would like to thank you for your participation at this 2 nd edition of the Mozambique Corporate Social Responsibility Conference and Exhibition, which will take place March 2017 at Polana Serena Hotel in Maputo. This manual will assist you with some of the logistics of your participation at this event, including: Visa procedures Venue location Hotels How to collect your badge Additional items for your stand Etc. If at any point you require additional information, don t hesitate to contact the representative that assisted you with your registration or contact the Project Manager of the event on , you can also events@ametrade.org

3 VENUE, TRAVEL & ACCOMMODATION VENUE The event will take place at the Polana Serena Hotel, one of Africa s finest hotels the Grand Dame of Africa. Best of local architecture, culture and heritage 15 minutes drive from Mozambique International Airport and 5 minutes from the City Center Maisha Spa and state of the art Gym with private heated lap pool Magnificent Pool and Extensive gardens, 142 rooms including luxurious suites. Offers exceptional value to guests at conference and meetings with a wide choice of facilities. The hotel stands at the very heart of Maputo on one of the city s most prestigious avenues and within easy reach of the international embassies, government buildings, presidential complex, shops, restaurants and sidewalk cafés. Mavalane International Airport is a 15 minute drive from the hotel.

4 Hotel Polana Serena Av. Julius Nyerere P. O. Box 1151 Maputo, Moçambique / 800 Click here to view the location on Google Maps VISA INFORMATION Please apply at your nearest diplomatic representative accredited to the Republic of Mozambique. Documents required: Valid Passport (at least six month validity) Application form properly completed Two (2) recent passport photos International Certificate of Vaccination against yellow fever Copy of airline tickets or itinerary from an authorized agent Hotel booking confirmation Letter from the company assuming all financial responsibilities Required fee (which varies from country to country) Please note that the organisers of CSR MOZ 2017 will inform all embassies and consulates of the Republic of Mozambique worldwide about the event to facilitate the visa process, as well as issue you a general visa invitation letter (please fill in Form 1 and it to events@ametrade.org). Please note this will only be provided if you have paid conference fees in full. If there is no Republic of Mozambique embassy or consulate within easy reach of you, we will have the facility to grant visas on arrival (please note that this will carry a small administrative fee). If you require a visa on arrival please inform us at least one month in advance of the event so we can make the necessary arrangements. We will NOT issue visas on arrival for participants who have Republic of Mozambique representations in their country of residence.

5 FORM 1: VISA INVITATION LETTER FORM ORGANISATION NAME FIRST NAME AND MIDDLE NAMES SURNAME NATIONALITY WORK / HOME ADDRESS CITY COUNTRY ADDRESS IN REPUBLIC OF MOZAMBIQUE (ie. which hotel are you planning to stay in) CITY I WILL OBTAIN A VISA BEFORE I TRAVEL: (Please tick where appropriate) COUNTRY I WISH TO HAVE A VISA ON ARRIVAL: (Please tick where appropriate) IF YOU ARE OBTAINING A VISA AT A REPUBLIC OF MOZAMBIQUE REPRESENTATION BEFORE YOU TRAVEL PLEASE INDICATE WHERE YOU BE APPLYING (ie Mozambique Embassy, London, UK): PASSPORT NUMBER: PLACE OF BIRTH: PLACE OF ISSUE / ISSUING AUTHORITY: DATE OF ISSUE: FATHER S NAME: DATE OF BIRTH: GENDER ( M or F) DATE OF EXPIRATION: MOTHER S NAME: TEL: MOBILE: FAX: Please this form to natercia@ametrade.org, always copy events@ametrade.org or fax it to: +44(0) The deadline to return this form is 17 th February 2017 PLEASE DO NOT FORGET TO ATTACH A COPY OF YOUR PASSPORT

6 HOTEL INFORMATION The organising committee has put together a list of good hotels in Maputo. We have reserved rooms in these hotels and negotiated excellent rates for our participants which are far lower than those advertised. In putting together this list, we have tried to find a range of options from deluxe hotels to more affordable options. Please fill in Form 2 indicating the period of your reservation and you first two choices of hotel. In the event that your first choice is sold out, we will then allocate you with your second choice. For some hotels we will require you to send your credit card details to the hotel so that your booking is confirmed. All rooms will be allocated on a first come, first served basis. All participants are responsible for their own room costs and extras, unless agreed in writing by the event organizing team. Most hotels accept credit cards. Also, airport pick up on arrival and drop off on your return journey is included in your delegate package. However in order for us to do this, please fill out the relevant section in Form 2 which asks you to detail your flight number and arrival/departure times. Please also fill in the details of where you are staying so that we can take you to your hotel directly. If you do not fill out this part of the form then we cannot guarantee that you will be collected at the airport. FORM 2: HOTEL & AIRPORT TRANSFER FORM NAME: CHECK-IN DATE: ORGANISATION: CHECK-OUT DATE: HOTEL CONTACT TEL: ARRIVAL DATE: CONTACT ARRIVAL TIME: FLIGHT NUMBER: DEPARTURE DATE: DEPARTURE TIME: FLIGHT NUMBER: Will you require airport pick-up? Yes No Will you require transfer from hotel to Venue? Yes No Please this form to natercia@ametrade.org, always copy events@ametrade.org or fax it to: +44(0) The deadline to return this form is 3 rd March 2017

7 Other Hotel Recommendations (Please note that an additional $10 booking fee per person per stay will be applied on top of each rate stated below) RADISSON BLU 5* Located on a prominent beach avenue, this striking contemporary hotel invites Maputo guests to enjoy ocean views while staying only seven kilometres from the city centre. The hotel features 154 modern rooms with convenient features like individual climate control and Free highspeed, wireless Internet. Visitors and hotel guests enjoy free Internet via WIFI throughout the hotel. A great space for fun and work. Enjoy! Town-facing room: Single $260; Double $295 Sea-facing room: Single $290; Double $320 HOTEL SOUTHERN SUN 4* ` This iconic and landmark hotel has just completed an extensive renovation which included the addition of 111 guestrooms, a complete refurbishment of the existing 269 guestrooms, the addition of 3 conference venues and all the public areas. Many rooms are sea facing, with spectacular views of the ocean and beach. Each room is equipped with a host of amenities, including tea and coffee making facilities, mini-bar, complimentary WiFi, air-conditioning, hairdryer, electronic safe and wakeup facility. Road-facing room: Single $275, Double $310 Sea-facing room: Single $300, Double $330 AFECC GLORIA Maputo AFECC Gloria Hotel is located along the coastal area and next to the Joaquim Chissano International Convention Center. The geography location of this 5- star hotel is conveniently accessible to the city via a 7 minutes drive.

8 Maputo AFECC Gloria Hotel is directly facing the sea and complemented with wellequipped facilities. Hotel has 258 well-appointed guest rooms with full seaview, a continental restaurant, buffet restaurant, specialty restaurant and Chinese restaurant that serves authentic Cantonese & Anhui Cuisine. Recreational facilities includes, gymnasium, outdoor swimming pool, table-tennis room, snooker room and a squash court. Sea-facing room: Single $258 MONTEBELO INDY Montebelo Indy Maputo Congress Hotel benefits from a privileged location, situated in a noble area of the city the Sommerschield neighbourhood, close to the city centre and 10 minutes from the Maputo International Airport. With a wide range of services, the Montebelo Indy Maputo Congress Hotel is the ideal hotel to either spend a few days of leisure in Maputo or for a business trip. This 7-acre resort includes 55 villas type T1, T2 and T3, and 72 rooms, a restaurant, swimming pools with bars, a conference centre for up to 1000 people, a health club & spa, hairdresser, KidsClub, bar, tennis courts and gardens. Standard Room: Single $120; Double $130 AVENIDA HOTEL A luxury hotel in the best part of Maputo, designed for the business traveller with all the conditions to offer you a high class stay. When status and exclusivity come together, special places like this are born: Avenida, a fivestar hotel situated in the heart of Maputo. Created with the success of your business in mind, the hotel has a central and privileged location with a view of the city and the sea. Hotel Avenida s bedrooms are spacious and comfortable, the restaurant offer includes local and international cuisine and the outdoor pool provides you with a fantastic view over the city and the sea. If you prefer, you can relax in the hotel s Health Club or Spa. All areas of the hotel ensure a high quality service, so that there will be every reason not to want to leave Avenida, whether on business or leisure. Standard Room: Single $180; Double $220

9 CARDOSO Set in an elegant, 1920s building overlooking Maputo Bay, this sophisticated hotel is a 7-minute walk from art exhibits at the Núcleo de Arte, 2 km from the Catedral de Nossa Senhora da Imaculada Conceição and 8 km from Maputo International Airport. The bright, refined rooms come with free Wi-Fi and flat-screen TVs, while upgrades feature sitting areas and balconies with bay views. Suites add extra living and dining space. Room service is available 24/7. Breakfast and parking are free. Other amenities include an outdoor pool and a fitness centre, as well as a Mozambican/Italian restaurant, a cocktail bar with live jazz music, and a café. Road-facing room: Single $200, Double $235 Sea-facing room: Single $210, Double $245 FLIGHT Many airlines fly to Maputo on daily basis, including LAM, South African Airways and TAP direct from Lisbon, As a participant airport pick up on arrival and drop off on your return journey is included in your delegate package. However in order for us to do this, please can you inform us of your arrival / departure time and flight numbers. Forms to be filled in will be sent to you before your arrival in Maputo to let us know your schedule. Please also inform us of where you are staying so that we can take you to your hotel directly. If we do not receive this information then we cannot guarantee your collection at the airport. AIRPORT PICK-UP AND TRANSFER Please fill in Form 2 indicating the period of your reservation and your hotel. If we do not receive the form completed before the deadline, we will have to charge a small fee to arrange for the airport pick-up. We will be providing a shuttle bus service from selected hotels during the event to take you to Polana Serena Hotel, the venue of CSR MOZ 2017, and any other activities that are connected with the event. We will send the pick-up times for the hotels to people who have submitted Form 2. Please check your hotel for the latest timetable information when you arrive.ibitors Guide

10 CATALOGUE INFORMATION If you are sponsoring or exhibiting at CSR 2017, you will have a complimentary description in the catalogue and your logo on all marketing materials. 1. Fill in the Form 4 with the contact details required 2. Send, in a word document, a description with max. 200 words of your organization in Portuguese or English (or alternatively both) 3. Send your logo in a high resolution eps, jpg, tif or pdf file ( 300 dpi) We will not be responsible for the inclusion of any marketing material that arrives after February 17 th FORM 4: COMPLIMENTARY CATALOGUE ENTRY FORM COMPANY NAME: ADDRESS: CITY: POST CODE: COUNTRY: CONTACT TEL (WITH COUNTRY CODE): CONTACT FAX (WITH COUNTRY CODE): ADDRESS: WEB-SITE ADDRESS: Please this form to events@ametrade.org or fax it to: +44(0) The deadline to return this form is 17 th February 2017

11 ADVERT SPECS Advertising Specifications All adverts are to be supplied directly to AME Trade Ltd for inclusion in the conference catalogue and must strictly adhere to the specifications below. Please ensure they are sent by the deadline of 17 th February 2017 otherwise they cannot be included. Size for all adverts Publication size A4: 210 mm wide x 297 mm high A4 Bleed adverts: 216 mm wide x 303 mm high A4 Double page spreads: 426 mm wide x 303 mm high (Note copy should be at least 20mm from spine to allow for binding) Half Page Adverts: 210 mm wide x 140 mm high (Landscape only) Format for all adverts: QuarkXpress: Include all illustrations, scanned photographs and logos plus all fonts used - Do not save as QUARK EPS Photoshop: Saved as TIFF or EPS or JPEG. Include all illustrations, scanned photographs and logos plus all fonts used Illustrator or Freehand: Native and eps format. Include all illustrations, scanned photographs and logos plus all fonts used Corel Draw: Include all illustrations, scanned photographs and logos plus all fonts used PDF High resolution only: Include all illustrations, scanned photographs and logos plus all fonts used File Resolution final size (100%) STAFF WORKING ON THE STAND Exhibitors are more than welcome to bring staff to man their stand, however they must be: clearly identified as working for the company they are representing at the show limited to the exhibition area, participants do not have access to the conference, lunches or coffee breaks

12 DELEGATE INFORMATION EVENT SCHEDULE FOR DELEGATES 23/03/ Welcome Coffee & Registration Official Opening Ceremony Conference Day 1, Sessions Official Gala Dinner (TBC) 24/03/ Conference Day 2, Sessions 5 8 For a more detailed agenda with details on what will happen during the conference day, please contact your point of contact for the event or events@ametrade.org requesting the latest agenda. BADGE INFORMATION Ensure you have submitted the correct information for your badge ahead of the event, this will save you valuable time queuing to have your badge redone. If you registered online, you will be able to check online your name and in case rectify it. However if you registered offline, especially if you registered for more than one person with one form, you may need to fill out the following badge form.

13 FORM 5: EVENT BADGE FORM DELEGATE BADGE 1 NAME ON BADGE COMPANY TELEPHONE COUNTRY SPEAKER BADGE NAME ON BADGE COMPANY TELEPHONE COUNTRY PARTICIPANT BADGE NAME ON BADGE COMPANY TELEPHONE COUNTRY Ensure to complete this information as accurately as possible, so that the participants can be contacted to receive access to presentations and post show report, as well as other urgent notices. Please this form to events@ametrade.org or fax it to: +44(0) , the deadline to return this form is 10 th March 2017

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