EQUINET HIGH-LEVEL LEGAL SEMINAR

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1 EQUINET HIGH-LEVEL LEGAL SEMINAR ON EQUALITY LAW Wednesday, 19 February 2014 Brussels, Belgium TRAVEL COMPANION 1

2 EQUINET TRAVEL COSTS COVERAGE AND REIMBURSEMENTS FLIGHTS UP TO 300 EURO! It is the policy of Equinet to cover the costs (flights, local transportation, subsistence ) incurred by participants from member organizations during its events. In order to control flight costs, Equinet will cap reimbursement of participants flights at 300 EURO, unless prior booking authorization has been granted by the Equinet Secretariat for a more expensive ticket. If you are unable to find a flight cheaper than 350 EURO, please contact the Equinet Secretariat for assistance: Yannick Godin Tel: Reimbursements are only possible when an original Equinet reimbursement form has been correctly filled in and sent to the Equinet Secretariat. ORIGINAL expenses proofs (receipts, invoices ) and Boarding passes stubs (both ways) have to be attached to the reimbursement form for the expenses to be taken into account. Any undocumented expense will be disregarded. We advise participants to book as early as possible. In the event that you have made a booking over the value of 300 EURO (without contacting the Secretariat in advance), the reimbursement of the ticket might be capped at 300 EURO. Given the financing constraints faced by Equinet, reimbursements are effectively processed after the last installment of the 2014 Grant from the European Commission has been received (around May 2015). Therefore, we advise participants to request their respective organizations to prepay the costs and not to cover them out of their own pocket. Reimbursement forms have to be submitted to the Equinet Secretariat as soon as possible and no later than 14 April 2014 to be taken into account. Equinet reserves the right to disregard any form received after this deadline. Please note that external participants are expected to cover their own travel and accommodation costs. IF EQUINET HAS BOUGHT YOUR AIR TICKET, PLEASE MAKE SURE TO SEND YOUR BOARDING PASSES BACK! 2

3 VENUE The venue of the Equinet Legal Seminar is: Institute for the Equality of Women and Men Rue Ernest Blérot Brussels Tel.: Fax : ACCOMMODATION Equinet has made a group reservation for participants from member organizations in the following hotel: Park Inn By Radisson Brussels Midi Hotel Place M. Broodthaers Brussels Tel.: Fax : Link: It is Equinet policy to cover the costs for the accommodation for representatives from its effective members participating in the seminar. Equinet has reserved single rooms and will cover a maximum of one night (18 February), breakfast included. To request an extended stay at the hotel, a double room or any other specific need, please contact the hotel. Any extra cost will be at your charge (unless specified otherwise by the Secretariat). 3

4 DIRECTIONS TO HOTEL AND MEETING VENUE Directions from Airport to Hotel From Brussels International Airport (Zaventem) In the Brussels Airport passenger terminal, take the lift to basement level -1, where you can buy the Airport City Express train ticket (7.80 one way) from a vending machine or at the counter. Up to 4 trains an hour connect the airport to Brussels stopping first at Brussels North, then Brussels Central and finally at Brussels Midi station. Trains depart approximately every 15 minutes. Get off at Gare de Bruxelles-Midi. Follow the exit to Avenue Fonsny. The Park Inn by Radisson Brussels Midi Hotel lies on the other side of the road, slightly to your right. (Total walking distance: 150m) From Brussels South Charleroi Airport Every minutes a shuttle coach leaves the Charleroi airport to take you to the main Brussels railway station Brussels Midi (Gare de Bruxelles-Midi). Shuttle tickets are sold outside the airport terminal. You can also buy tickets in advance online at Once arrived at Bruxelles-Midi station, enter the station and cross it, following the exit to Avenue Fonsny. At the exit of Gare du Midi, the Park Inn by Radisson Brussels Midi Hotel lies on the other side of the road, slightly to your right. (Total walking distance: m) 4

5 Directions from Hotel to Venue Enter the station located opposite the hotel and cross it, following the exit to Place Victor Horta. Turn right on Pl. Victor Horta/ Victor Hortaplein and continue onto Rue Ernest Blerot/ Ernest Blerotstraat At the end of the road, turn left and keep walking straight on Rue Ernest Blerot/ Ernest Blerotstraat. The Institute for the Equality of Women and Men will be on your left. (total walking distance: 500m) USEFUL CONTACT LIST Equinet Secretariat: For emergencies: (Yannick Godin, mobile) Park Inn By Radisson Brussels Midi Hotel:

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