INCENTIVE AND MEETING PLAN GUIDE

Transcription

1 INCENTIVE AND MEETING PLAN GUIDE PO Box 4077, St. Martin, CEDEX, French West Indies (590) BELMOND.COM

2 Beside the golden sands of St. Martin s most exclusive beach lies Belmond La Samanna, a retreat of refined French splendor infused with the soul of the Caribbean. From the playfully sophisticated cuisine to an indulgent alfresco massage, your group will bask in the magical seclusion of the legendary Belmond La Samanna.

3 THE CARIBBEAN'S MOST INSPIRED SETTING Belmond La Samanna is a unique luxury resort and boutique hotel situated on the beach of Baie Longue on the French side of St. Martin. 83 guest rooms, divided into 56 Suites and 27 Deluxe Ocean View rooms, located on the beach or on a small cliff above the beach. Nearly every accommodation boasts a desirable ocean view, a defining difference from other Caribbean resorts. Lush tropical garden pathways and beautiful archways surround the Mediterranean-style architecture. A highlight of each guest room is a walk-out patio or covered terrace overlooking the beach and sea; each set with lounge chairs and a table so your guests can maximize their time outdoors.

4 ST. MARTIN: THE ULTIMATE DESTINATION The 37-square-mile island of St. Martin is one island with two destinations: the 21-square-mile northern half where Belmond La Samanna is located is French, and the 16-square-mile southern half is Dutch. Your group will enjoy a true multi-cultural experience where numerous languages are spoken and fine cuisine is savored EFFORTLESS ACCESS TO ST. MARTIN & BELMOND LA SAMANNA Princess Juliana International Airport (SXM; is the second largest airport in the Northeast Caribbean. There is direct service from Paris, Amsterdam, Toronto, New York, Chicago, Washington D.C., Atlanta, Boston, Miami, San Juan, Charlotte, Philadelphia and Newark. Once on the island, it is a very convenient 10-minute transfer from the airport to the resort and only 15 minutes to Marigot, the capital of French St. Martin. AVERAGE FLIGHT TIMES FROM MAJOR CITIES Paris/Amsterdam: Eight hours Chicago/Boston/New York City/Charlotte/Toronto: Four hours Miami/Atlanta: Three-and-a-half hours Panama City: Three hours San Juan: One hour AIRPORT TRANSFERS Upon arrival in Princess Julianna International Airport, your group will be greeted at the arrival terminal by a Belmond La Samanna representative and escorted to their vehicle. Depending on the size of your group and the service requested, transfers can be arranged by luxury sedans, SUVs, elegant vans or coaches. You can also take advantage of our VIP Fast Track service, available upon request. Your VIPs will be greeted at the jet bridge by an airport representative and taken through customs and luggage areas, avoiding lines. Roundtrip airport transfers start at $59 and include a 4% sales tax per guest. A luggage van is required for 12 or more people. Rates start at $125 and include a 4% sales tax per guest one way.

5 n w e ST. BARTHS Creole Rock Anse Marcel s Butterfly Farm Pinel Island A T L A N T I C O C E A N GRAND-CASE Cul-de-Sac ANGUILLA AÉROPORT DE SAINT-MARTIN GRAND-CASE Orient Beach Saint-Martin France Lotterie Farm Baie Aux Prunes TERRES BASSES Baie Rouge Ferry MARIGOT Colozmbier French Pic du Paradis Quarter d Orleans Baie Longue Mullet Bay Golf Course Porto Cupecoy SIMPSON BAY LAGOON AÉROPORT DE PRINCESS JULIANA St. Peter Dutch Lower Prince s Quarter Oyster Pond Cul-de-Sac Great Salt Pond UpperPrince s Quarter Cole Bay PHILIPSBURG ST. BARTHS Ferry SABA

6 ACCOMMODATIONS Belmond La Samanna has a total of 83 rooms and four villas, including 56 Suites and 27 Deluxe Ocean View rooms, nearly all boasting sweeping views of the Caribbean Sea. Deluxe Ocean View Room (27) sq.ft. (37sq.mt.) Includes a king-size bed or twin beds and a private balcony or terrace. Can connect to a One-Bedroom Beachfront Suite, One-Bedroom Ocean View Suite, Orleans Suite or Baie Longue Suite. Accommodates a maximum of two people. One-Bedroom Ocean View Suite (18) 800sq.ft. (74sq.mt.) These suites offer beautiful views of the Caribbean Sea. Features include wet-rooms with rain showerheads, separate bathtubs, elegant marble floors, kitchens and patio areas. Accommodates a maximum of three people. One-Bedroom Plunge Pool, Beachfront and Terrace Suites (24) sq.ft. (74sq.mt.) One-Bedroom Suites offer stunning ocean views and a king-size bed. Suites have a separate living room, oversized bathrooms with dual vanities, separate shower and bathtub, white and sand-colored marble floors and signature open wardrobes. Accommodates a maximum of three people. Two-Bedroom Suites (8) 1,000-1,940sq.ft. (92sq.mt.) Our Two-Bedroom Suites feature elegant master bedrooms designed in a tropical or French Provençal style. Generous bathrooms have modern dual vanities and deep-soaking bathtubs and are finished with mahogany accents. Accommodates a maximum of five people. Specialty Suites (6) 870-1,680sq.ft. (80sq.mt.) Each Suite has its own style and personality. They feature a luxurious bedroom and a private terrace from which to enjoy views of the Baie Longue.

7 The Villas (4) 4,600sq.ft. (1,402sq.mt.) Private and exclusive, The Villas are the perfect getaway. Our two three- and four-bedroom Villas are palatial yet comfortable. Master bedrooms have generous private terraces overlooking the Caribbean Sea, and the fully equipped kitchens are perfectly suited for entertaining. Large bathrooms feature both a rain shower and spacious tub. Wrapped around the front of each Villa is an oversized terrace, including a zeroedge pool the perfect vantage point from which to enjoy the spectacular sea views. Architectural details include floor-to-ceiling windows, graceful archways, teak accents and Italian marble. Butler service is also available. Villas accommodate a maximum of 9 guests. 3 BEDROOM V ILLAS 4 BEDROOM V ILLAS U PPER L EVEL U PPER L EVEL L OWER L EVEL L OWER L EVEL

8 ALL ACCOMMODATIONS OFFER: Complimentary wireless Internet access Direct dial phones with multilingual voic Iron and ironing board Air conditioning Satellite TV DVD player Non-smoking rooms and suites Private terrace/patio In-room safe Umbrella Bathrobes Hairdryer Evening turndown Luxury bath amenities 24-hour room service, limited overnight menu GROUP RATE AMENITIES: Unlimited use of snorkel gear and all non-motorized water activities Welcome amenity in each room Complimentary WiFi access throughout the resort New York Times Digest In-room coffee and tea (initial set up) Unlimited use of the Fitness Center Unlimited use of three championship tennis courts Twice daily housekeeping service including nightly turn down with bottled water Early morning coffee and tea Porterage and Maid gratuities Beach and pool service featuring towel service and mineral water Exclusive use of all group facilities

9 ACCOMMODATIONS Beach Front A: B: C: D: E: Ocean View F: G:10-15 H:10-19 I: J: K:10-15 L: M:10-11 Cliffside N:10-15 P: RESORT ENTRANCE FITNESS PAVILION Weights TENNIS COURTS Cardio RENDEZVOUS PAVILION PILATES STUDIO J C B D F H BEACH BAR I OCEAN VIEW ACCOMMODATIONS BEACH FRONT ACCOMMODATIONS UT POOL M BEACH CABANAS LA SAMANNA SPA BO IQ UE S WATER SPORTS PAVILION N Baie Longue A L G N G AI N M LDI I BU E K VILLAS P

10 EVENT SPACE Our special events team can organize a fabulous array of private events for your group such as: Caribbean Night, featuring a lobster barbecue and bonfires on the beach with local musicians and dancers White Night, offered at the pool or The Villas, featuring cocktails and a live Jazz band French Night at Trellis, featuring a plated dinner and live saxophonist

11 TRELLIS Trellis offers the ultimate in-island fine dining and is ideal for a plated dinner for your group. They ll enjoy beautifully crafted, traditional French cuisine in an elegant bistro setting overlooking Baie Longue. Indulgences include a bottle of Grand Cru from the acclaimed cellar, which boasts one of the most extensive collections in the Caribbean. Maximum capacity with existing set-up: 56 people outside, 30 people inside Maximum capacity with rental: 120 people, 60 outside and 60 inside BEACH BAR Located directly on Baie Longue beach, this casual, semi-shaded venue is the perfect spot to host a reception or buffet dinner. Maximum capacity with existing set-up: 30 people Maximum capacity with rental: 140 people INTERLUDE Open for breakfast and dinner, Interlude is an idyllic retreat for casual alfresco dining. By night, the glowing sky provides a serene backdrop for a memorable dinner beneath the stars. Perfect for a plated or a buffet dinner. Maximum capacity with existing set-up: 56 people, weather permitting Rain maximum capacity: 30 people MAIN POOL An open-air location, adjacent to Interlude with views of Baie Longue and easy access to the beach, the pool is an ideal location for a plated or buffet dinner. Maximum capacity for seated dinner: 140 people Maximum capacity for cocktail reception: 200 people

12 LA CAVE Perfect for private celebrations or specialty group dinners, La Cave offers a unique dining experience in an atmospheric wine cellar. Curate your own tasting menu with our executive chef, complemented by the finest wines in the cellar. Maximum capacity for cocktail reception and tasting: 30 people Maximum capacity for dinner: 14 people CLIFFSIDE VILLAS GREEN The Villas gardens feature 270-degree, awe-inspiring views of Baie Longue and the Caribbean Sea. Gardens can be used as a private venue and can accommodate up to 180 guests for a sit down dinner. Live music can also be arranged around one of the infinity pools for an unforgettable evening. Maximum capacity at Villa Sula: 120 people Maximum capacity at Villa Sula and Tiaris: 180 people There is a 4% tax and 4% resort fee added to The Villa rates. VENUE APPROXIMATE SQ FT / SQ MT MAX. OCCUPANCY MAX. OCCUPANCY WITH EXISTING FURNITURE RENTAL FOR MAX. OCCUPANCY (Tents, Tables & Chairs) Beach Cabanas and Beach Cocktails* Each Cabana 225sq.ft. / 21sq.mt. 180 $1,900 Beach Bar Deck 5080sq.ft. / 472sq.mt $6,500 Beach Lounge Set Up - 80 $5,000 Trellis Terrace 860sq.ft. / 80 sq.mt. Inside 540sq.ft. / 50sq.mt. 120 (60 on Terrace) 86 (56 on Terrace) $3,200 Interlude Terrace* 860sq.ft. / 80sq.mt Trellis and Interlude 2260sq.ft. / 210sq.mt $3,200 Villas Lawn 6000sq.ft. / 557sq.mt. 180 $6,900 Villas & Villas Lawn 6000sq.ft. / 557sq.mt $6,900 La Cave Sit Down 540sq.ft. / 50sq.mt. 14 La Cave Cocktails 540sq.ft. / 50sq.mt. 30 Pool Cocktails 1600sq.ft. / 150sq.mt. 200 $7,500 Pool Dinner 1600sq.ft. / 150sq.mt. 140 $9,900 *Restrictions apply based on seasonality.

13 THE RENDEZVOUS PAVILION Belmond La Samanna offers busy executives a unique opportunity to renew, refresh and refocus while talking business. The Rendezvous Pavilion is a discreet, stand-alone structure situated away from Belmond La Samanna's main resort area and offers easy access to executives wishing to meet. It has three thoughtfully designed meeting rooms for small, exclusive conferences and receptions, state-of-the-art audio-visual equipment, a private dining room, lounge area and terrace. Maximum capacity: In theater: 100 people Classroom: 50 people U-shape: 45 people Rendezvous Pavilion Kitchen St orage Grand Case Colombier Marigot Reception Lounge Covered Terrace Dimensions & Capacities DIMENSIONS Pavilion: 1,277 sq. ft. Ceiling: 10' Length: 55' 6" Width: 23' Grand Case Room: 431 sq.ft. Colombier Room: 431 sq.ft. Marigot Room: 414 sq.ft. Reception Area: 420 sq.ft. (with permanent desk) Open Terrace: 646 sq. ft. (73.4' x 8.8') Covered Terrace: 246 sq. ft. (24' x 10.25') MEETING CAPACITIES Pavilion: Classroom 60 ppl Theatre 100 ppl U-Shape 45 ppl Open Terrace Rendezvous Pavilion Interior DINING CAPACITIES Rounds with dancing: 60 ppl Rounds without dancing: 100 ppl Buffet: 70 ppl Open Terrace: Reception 75 ppl Covered Terrace: Reception 30 ppl

14 ON-SITE ACTIVITIES Group guests can laze in solitude on Baie Longue Beach or engage in sailing, snorkeling, wine tastings at La Cave, European spa treatments, creative cooking classes and professional tennis lessons.

15 LA SAMANNA SPA La Samanna offers the only true European spa in the Caribbean, as all therapists are European-trained professionals. Features include five indoor/outdoor massage rooms, a serene rock garden, outdoor private showers and a waterfall. TENNIS Guests may use three championship tennis courts, all lit for nighttime play. Peter Burwash International (PBI), the world s premier tennis management company, manages the tennis operations. FULL-SERVICE WATER SPORTS CENTER Enjoy the convenience of our newly renovated activities center with easy access to water skiing, jet skis, wave runners, wake boarding, sailing, kayaking, scuba diving, snorkeling and deep sea fishing. FITNESS CENTER Equipped with aerobic and weight training equipment, The Fitness Center also offers personal training sessions and a Pilates studio with private and group lessons. Open seven days a week. BEACH CABANAS Private beach cabanas with exclusive beach butler service are available for daily rental. Each features complementary skin care products, cozy built-in lounge benches, flat screen TVs on request, private beach chairs and umbrellas, loaded ipods, bottled water, beach towels, personal wait staff and champagne. Seasonal rates apply. TASTINGS AND CLASSES Additionally, we offer private wine and rum tastings at our exclusive cellar, La Cave, cooking classes and art lessons with resident artists.

16 OFF-SITE ACTIVITIES The island of St. Martin offers a whole host of activities, all within a short drive of Belmond La Samanna. Our special events team is ready to organize excursions for your clients to ensure a well-rounded Caribbean experience. A sample of island activities include: Full- and half-day snorkeling excursions Flight excursions to nearby islands including Saba and St. Barth Golf in Anguilla Sunset cocktail cruises on a luxury catamaran Helicopter tours Sailing trips to a nearby deserted island for a picnic Fishing charters America Cup yacht regatta Rainforest adventure with zip lining and a nature hike Horseback riding on the beach Nightlife: casinos and nightclubs SAMPLE GROUP ITINERARY DAY 1 Sunday, June 21 DAY 2 Monday, June 22 DAY 3 Tuesday, June 23 DAY 4 Wednesday, June 24 DAY 5 Thursday, June 25 Breakfast at leisure at Interlude Breakfast at leisure at Interlude Breakfast at leisure at Interlude Breakfast at leisure at Interlude MORNING Some Like it Hot Leave your shoes behind and set sail for the barefoot island of Pinel and a scrumptious lunch. On the way to Pinel Island discover the vast richness of the oceans with a snorkeling stop. Come out and Play - Hosted Optional Activities including: America Cup Sailing Regatta Zip Lining Spa at La Samanna Golf Horseback Riding Tennis Lessons Deep sea fishing Business Session for award winners at Rendez vous pavilion Charity Activity for spouses at the Villa. Caribbean BBQ lunch at the villa for the whole group after charity donation. Because You Deserve It Morning at Leisure AFTERNOON Arrival in St. Martin Professional meet & greet service followed by private transfer to Belmond La Samanna. Transfer is approximately 15 minutes Welcome refreshment served upon arrival Guests are escorted to their rooms The Hospitality Desk will be open throughout the program to assist guests Pinel Island Spend the afternoon on the picture- postcard tropical island; exploring, swimming and hammock- swinging! The Hospitality Desk will be open throughout the program to assist guests Life s a Beach Afternoon at Leisure Come and join a beach party at our private Beach Cabana where drinks will be served. The Hospitality Desk will be open throughout the program to assist guests Have it Your Way Afternoon at Leisure Departures EVENING French West Indies Vacation Private Welcome Evening at the Beach Bar Deck Lapped by gentle blue waters on a softly curving crescent beach, guests will gather for our White Night theme A local band will entertain while cocktails are sipped and Island fare is savored Villa Soiree Come for sundowners and dinner to our private Villa for a casual yet elegant affair where we will toast as the sun sets and will share in the good times. Dress Code: Island Barefoot Chic Time to Hit the Town Group dinner at Grand Case dine like a local and enjoy the best of both worlds: an evening of European cuisine with a little island je ne sais quai! After dinner: return to La Samanna or chill out with your feet on the sand at Calmos Café in Grand Case. Exclusive Awards Evening Trellis Restaurant Celebrate and be recognized for your outstanding accomplishments last year Cocktails, canapés, gourmet dinner with wine and awards in sumptuous surroundings, what could be better?

17 GENERAL INFORMATION Check-In: 3:00pm Checkout: 12:00pm Currency At The Resort Prices are listed in Euro and US Dollars. Currency On The Island Prices are listed in Euro and US Dollars and both are widely accepted. The official currency on the Dutch side of the island is Antillean Guilder, but Euro and Dollars are accepted. Room Delivery Service Charge An additional service charge of $7.50 per guest will be applied to any food and beverage delivery. Any room drops (such as gifts done via the Bell Stand) costs $4.00 per room. Shipping To ensure efficient handling and storage of materials, please have deliveries arrive at least 10 days prior to your arrival date. Each incoming box must indicate: Group affiliation Event date(s) Name of hotel contact Recipient s name Customs procedures in St. Martin must be handled at least 10 days prior to group arrival. Belmond La Samanna will not assume any responsibility for the damage or loss of any merchandise or articles left in the hotel prior to or following the event or for damages made in the process of shipment. Shipments can be sent to the following address: Belmond La Samanna Special Events Team Baie Longue Beach, Low lands Saint Martin (SXM) French West Indies Signage Signs and registration tables in public areas, such as the lobby, are to be approved by our special events team. Signs in the vicinity of the function spaces are to be professionally printed. The posting of any items (posters, signs, etc.) on any function room walls or doors is strictly prohibited. Arrangements can be made to provide easels for your signage. Wattage 220W (European). The resort will provide adaptors, but not convertors.