CONSULEGIS Autumn Conference. Warsaw/Poland 10 th - 13 th October Registration and Booking Form.

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1 CONSULEGIS Autumn Conference Warsaw/Poland 10 th - 13 th October Registration and Booking Form. 1

2 Warsaw, July 2013 Dear colleagues and friends, The Law Offices of RGW Rocławski Graczyk i Wspólnicy Adwokacka Sp. k. has the honour of inviting you to the CONSULEGIS Autumn Conference 2013, which will be held in our hometown of Warsaw, Poland. Warsaw, which has been the capital city of Poland for more than four centuries, is also the largest city in Poland. It is the national centre of business, political and cultural events. The symbol of the city is the Siren (mermaid) that can be seen on Warsaw s coat of arms. Warsaw is a vibrant metropolis and a city with unique history. It is a city where the green belt covers ¼ of its total area, with many scenic and spacious parks. We are confident that Warsaw will undoubtedly leave a lasting impression on our guests. Historic palaces and churches lie next to modern office buildings and skyscrapers, and sheltered cafes and trendy clubs resound with music. We have worked to provide you with a wide variety of venues and excursions those that are unconventional as well as traditional, during which we will introduce you to a Warsaw that is full of beautiful sidestreets, magic parks and gardens. We will follow the romantic paths of Frederic Chopin s music, who, for the first half of his 39 years called Warsaw his. Here he was brought up and educated and here his heart found its final resting place in Holy Cross Church. Our gala dinner will be an unforgettable celebration in the ballroom of the Polonia Palace Hotel. This ballroom is unique in that it is the only hotel ballroom in Warsaw to have survived the Second World War-in fact, although the rest of the hotel was destroyed, the hotel was rebuilt around the ballroom, leaving this historic venue intact. We are sure that our Autumn Conference will be an opportunity for you to experience the unique atmosphere of Warsaw, a city of both triumphs and tragedies, and one which is the centre of the most vibrant and growing economies in Europe. The Law Offices of RGW and Associates is therefore honoured to be your host for the upcoming CONSULEGIS 2013 Autumn Conference in Warsaw, Poland. The Law Office RGW Rocławski Graczyk i Wspólnicy Adwokacka Sp. k. 2

3 Individual Registration and Booking Form Kindly complete one form per delegate IN CAPITAL LETTERS and return it to: Fax or Deadline for registration: September 10 th 2013 Law Firm Delegate: First & Family name Direct Phone Mobile Phone (used in case of emergency during the conference only!) Accompanying person: First & Family name Billing address (City/Zip/Country) Delegate Partner Guest Arrival date Departure date Check-in time is 14:00 h Check-out time is 12:00 h I am taking part in a CONSULEGIS conference for the first time. Special requests (special diet, handicap, etc.) 3

4 Conference Program Early Arrivals Dinner - Wednesday, 9 th October :30 22:30 h Mielżyński Wine Bar ul. Burakowska 5/7 PL Warsaw Tel Costs: 30 / menu (drinks are an additional charge) (self payment) Thursday, 10 th October :00 18:00 h Check-in at the CONSULEGIS Hospitality Desk Hotel SOFITEL Hotel SOFITEL Warsaw Victoria (Main Hotel) ul. Krolewska Warsaw Tel Le Méridien Bristol ul Krakowskie Przedmiecie 42/ Warsaw Tel Walking distance to the Hotel SOFITEL: 390 meters / 5 minutes 4

5 Early Arrivals Program - Thursday, 10 th October :00 13:00 h Warsaw City Walking Tour Program (3 hours): - The Royal Route - The Old Town (Minimum participation: 15 persons) Costs: 20 / person The price does not include Lunch. (will be charged to your credit card) WELCOME RECEPTION 19:00 22:00 h Palace of Culture and Science Plac Defilad 1 PL Warsaw Tel Dress-code: smart business attire Costs: no charge Invitation of The Law Office of RGW Rocławski Graczyk i Wspolnicy Adwokacka Sp. k. 5

6 Friday, 11 th October 2013 AUTUMN CONFERENCE :00 13:00 h Autumn Conference Hotel SOFITEL 13:00 14:00 h Lunch Hotel SOFITEL Costs: no charge 14:15 16:00 h Workshop of the Specialist Groups Hotel SOFITEL Specialist Group Aerospace (Coordinator: Mario Ermini) Corporate & Tax Group (Coordinator: Marlies Hoecherl) Intellectual Property, Entertainment Law & IT (Coordinator: Jeffery Daar) Labour & Employment (Coordinator: Soma Ray-Ellis) Litigation & Arbitration (Coordinator: Eckart Brödermann) Sports Law (Coordinator: Joachim Maiss) Name of Participant(s) Please write in Capitals Public Regulations Kick-off meeting* (Coordinator: Florian Schell) * An approach to implement a new Specialist Group in the field of public and administrative law relating to public planning and public construction law, environmental law, immission control law, energy law, public permissions and related legal questions with regard to commercial clients. 6

7 16:00 16:30 h Short summary by the Specialist Groups Summary by the Chairman and Adjournment of the Conference 16:30 17:15 h Workshop of the Young Lawyers Group Hotel SOFITEL Young Lawyers Initiative Name of Participant(s) Please write in Capitals Partner`s Program - Friday, 11 th October :00 13:00 h Warsaw City Walking Tour Program (3 hours): - The Royal Route - The Old Town (Minimum participation: 15 persons) Costs: 20 / person The price does not include Lunch. (will be charged to your credit card) Friday, 11 th October 2013 DINNER 20:00 21:00 h Gregorian concert in the cathedral of Warsaw 21:00 24:00 h Restaurant Bazyliszek Rynek Starego Miasta 1/3 PL Warsaw Tel Dress-code: informal attire Costs: 75 / person Price includes: Drinks, Dinner, Live Music (will be charged to your credit card) 7

8 Saturday, 12 th October :00 11:00 h Business Generation Workshop Workshop, exchange and discussion at the Hotel SOFITEL Business Generation Workshop Name of Participant(s) Please write in Capitals Saturday, 12 th October 2013 Tour 1 11:30 17:30 h Warsaw City Walking & Bus Tour Program (6 hours): - The Royal Lazienki Park - The Royal Route - The former Ghetto area - The Old Town - Lunch Break - The Praga district (Minimum participation: 30 persons) Costs: 55 / person Price includes: Guided tour, Bus transfer, Entrance Fee The price does not include Lunch. (will be charged to your credit card) Tour 2 12:00 15:00 h Chopin Bus & Walking Tour Program (3 hours) - Fryderyk Chopin`s Museum - The Royal Route the Belvedere Palace, Warsaw University, The Academy of Fine Arts, the Holy Cross Church, the Convent of the Holy Visit, the Presidential Palace (Minimum participation: 30 persons) Costs: 40 / person Price includes: Guided tour, Bus transfer, Entrance Fee The price does not include Lunch. (will be charged to your credit card) 8

9 Saturday, 12 th October 2013 FAREWELL DINNER 20:00 24:00 h Polonia Palace Hotel Al. Jerozolimskie 45 PL Warsaw Tel Dress-code: formal or dark business suit Costs: 110 / person Price includes: Bus transfer, Dinner, Drinks, Program (will be charged to your credit card) Late Departure Program - Sunday, 13 th October :00 13:00 World War II Tour Program (3 hours): - The Warsaw Uprising Museum - The former Jewish Ghetto area (Minimum participation: 10 persons) Costs: 40 / person The price does not include Lunch. (will be charged to your credit card) TOTAL COSTS: 9

10 Law Firm First & Family name Credit Card type Visa MasterCard Amex Credit Card number Date of expiration (MM / YY) / 20 Card- holder s name I, the undersigned, holding the above-mentioned credit card, authorize the CONSULEGIS EWIV to charge the above mentioned credit card. Furthermore I confirm that I have read and accepted the cancellation conditions. Signature Date / /2013 Registration conformation and invoice will be sent by . The detailed Autumn Conference Agenda will be distributed end of September. 10

11 HOTEL BOOKING FORM Kindly complete one form per room IN CAPITAL LETTERS and return it to: Fax or Deadline for Hotel booking: September 10 th 2013 Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS conference, we recommend that you make your reservations as soon as possible. Law Firm Family/First name Direct Phone Billing address (City/Zip/Country) Arrival date /10/2013 Departure date /10/2013 Check-in time 14:00 h Check-out time 12:00 h Special requests Credit Card type Visa MasterCard Amex Credit Card number Date of expiration (MM / YY) / 20 Card-holder`s Name Signature 11

12 HOTEL BOOKING FORM Hotel SOFITEL Warsaw Victoria (Main Hotel) ul. Krolewska Warsaw Tel Superior room for single use per night 450 PLN / 107 (+ 8% VAT) Superior room for double use per night 500 PLN / 118 (+ 8% VAT) (incl. breakfast + gym/pool) Le Meridien Bristol Ul. Krakowskie Przedmiescie 42/ Warsaw Tel Walking distance to the Hotel SOFITEL: 390 meters / 5 minutes Classic room for single use per night 690 PLN / 164 (+ 8% VAT) Superior room for double use per night 770 PLN / 182 (+ 8% VAT) (incl. breakfast + internet) If you want to book different categories, please contact the Hotel directly concerning price and availability. Please note cancellation policy on your separate Hotel confirmation. 12

13 CANCELLATION CONDITIONS AND GENERAL CONDITIONS ACCOMMODATION The rooms have been reserved for the CONSULEGIS Autumn conference and are subject to special conditions group sales. Please note individual cancellation conditions and policy on your separate Hotel confirmation! All Hotel reservations must be guaranteed by a credit and direct payment on the spot. Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS conference, we recommend that you will send us your reservations as soon as possible. Once the number of rooms reserved for the CONSULEGIS conference are sold out, or for any stay before or after these dates, CONSULEGIS will make a separate, specific request for availability in the hotel concerned (reservations will be made upon availability and subject to new rates). PRE AND POST-CONFERENCE PROGRAM/ACTIVITIES/TOURS If the number of registered participants is inferior to the minimum indicated, tours may be cancelled. The cancellation conditions for individual participants have been established as follows, entailing the payment of the following charges for the programs/dinners/tours: No cancellation fees for the tours will be charged up until October 4 th 2013 (10 o`clock). After that: 100 % will be charged. In case of no show for any tours you have registered for, no reimbursement shall be made. In order to avoid any reimbursement problems, we earnestly advise all those who need a visa to proceed with their registration as soon as possible. We can not accept cancellations over phone. GRAPHICAL MATERIAL Participants are aware that their image be photographed throughout the duration of the conference. They hereby assign to CONSULEGIS, with their signature of this form, the right to use the material within the official CONSULEGIS communication tools (Internet, Intranet, Newsletter, etc.) for an unlimited term and free of charge. 13

14 INSURANCE (at your own charge) If you are taking part in a conference program you have the obligation to acquire an assistance/repatriation insurance. With regard to your participation in the congress, we recommend that you purchase an insurance policy providing hospitalization and medical expenses coverage. For your information, the insurance policy may be included if you pay by credit card (please check with your bank to see the details about such coverage). CONSULEGIS accept no liability in case a congress participant fails to purchase such an insurance policy. GENERAL CONDITIONS CONSULEGIS reserve the right to cancel or postpone the congress to a later date, change the congress venue and/or program, make any corrections or modifications in the information published in the program and cancel any invitation to participate in the conference, at any time and at their entire discretion, without having to provide any reasons for the same. Neither CONSULEGIS nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a conference delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications. FORMALITIES It is the responsibility of conference participants to ensure compliance with police, immigration, customs and health formalities for their journey. Congress participants unable to take part in the congress because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement. HEALTH The organizers decline any responsibility in case of any health problems existing prior to the conference that may lead to complications or be aggravated during the entire period of the stay: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet consolidated on the day the congress starts, psychic, mental or depressive illness, etc. (Non exhaustive list). AB/

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