Hotel Guide. February 8 11, Gatlinburg, Tennessee

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1 Hotel Guide February 8 11, 2018 Gatlinburg, Tennessee Your unit s trip to Winterfest will likely be the highpoint of the year for your youth. Be sure to plan well enough in advance so you can fully enjoy it. Book your rooms early, as the official Winterfest hotels will fill quickly. Included in this packet is information on each of the hotels that we have negotiated a discounted rate with. These are special discounted rates for Winterfest When calling to make a reservation with the hotel you choose, you must specify that you are attending Boy Scouts of America 2018 Winterfest Convention and ask for the special Winterfest Rate for your Post, Crew, Ship, or Troop. Information on each hotel can be found in this guide and you can book directly from it. For more information on the hotel, please visit their website or contact them directly. If you need any additional information regarding Winterfest, please review the materials in the 2018 Winterfest Leaders Guide or give us a call directly at the Jefferson Service Center ( ); ask for Candy Lee. Guide updated 8/04/ (706)

2 Boy Scouts of America Winterfest Recap of Proposals from Gatlinburg Lodging Properties Hotel Rates Room Type Black Bear Inn & Suites $99-$350 Double Queen, Standard King, King Suite, Penthouse Courtyard Marriott Gatlinburg $129 Standard King, Double Queen Chalet Inn $74.99 Standard Room Crossroads Inn & Suites $59.99-$95.99 Double Queen Econo Lodge on the River $78.99 Standard Room Edgewarter at the Aquarium $83 Standard Room Gillette Motel $90 Standard Room Glenstone Lodge $86 King or Double Queen Greystone Lodge on the River $73-$114 Executive Queen/Queen Fairfield Inn & Suites $109 Standard Double Queen Laurel Springs Lodge Bed & Breakfast $145-$159 Standard Room Park Place Condo s $135-$ Bedroom Condos Park Vista a Doubletree by Hilton $109-$229 Standard room, King Suite, Family Suite Quality Inn Creekside $99.99 Double Queen, King Reagan Resorts Inn $90.99 Standard Room River Terrace $79-$99 Double Queen, King, River View Queen or King Royal Townhouse $44.95-$59.95 Standard Double beds Sidney James Mountain Lodge $76-$139 Double/Double, Double Queen, King Zoder s Inn & Suites $79-$210 Double/Double, King, Tower Suites Additional Information Rooming List Rooming List Form 2 (706)

3 Black Bear Inn & Suites 1100 Parkway , Contact: Michelle Hammontree Drive: 1 minutes Walk: 4 minutes $99 Double Queen or Standard King $149 King Suites $350 Penthouses *$15 nightly service fee Full Hot Complimentary Breakfast Business Center Enclosed Heated Pool 3 (706)

4 Courtyard Marriott Gatlinburg 315 Historic Nature Trail Contact: Tonya Young Drive: 1 minutes Walk: 2 minutes $129 Standard King or Double Queen Rates honored 3 days prior and 3 days post event Indoor pool / Fitness Room 4 (706)

5 Chalet Inn 516 Sunset Drive Contact: Micki Proffitt Drive: 4 minutes Walk: 18 minutes $74.99 Standard Room Mini Refrigerator Microwave 5 (706)

6 Crossroads Inn & Suites 440 Parkway Contact: Ann Bentley Drive: 4 minutes Walk: 14 minutes $59.99 Double Queen $95.99 Weekend Rate Double Queen $3 Nightly Service Fee 1 Comp room per 20 rooms paid Complimentary Continental Breakfast Refrigerator/Microwave Exercise Facility 6 (706)

7 Econo lodge on the River 310 Cottage Drive , Contact: Micki Profitt Drive: 2 minutes Walk: 12 minutes $78.99 Standard Complimentary Continental Breakfast Refrigerator / Coffee Maker 7 (706)

8 Edgewater at the Aquarium 402 River Rd Contact: Lori Brady Drive: 2 minutes Walk: 5 minutes $83 Standard room (3) Comp 1 bedroom Suites Thurs-Sat (1) Comp room Fri-Sat Two night min for Fri and Sat Complimentary Continental Breakfast Indoor Pool Fitness Room / Business Center 8 (706)

9 Gillette Motel 235 Historic Nature Trail , Contact: Clella Dixon Drive: 1 minutes Walk: 2 minutes $90 Standard room Across the street from the Convention Center Refrigerator/coffee maker/microwave 9 (706)

10 Glenstone Lodge 504 Historic Nature Trail , Contact: Claudette Geoffrion Drive: 1 minutes Walk: 6 minutes $86 King or Double Queen *Group rate honored 3 days prior and 3 days post event Dual-level pool with Hot Tub & Waterfalls Mountain Trail Café on site Refrigerator/Coffee Maker 10 (706)

11 Greystone Lodge on the River 559 Parkway , Contact: Nichole Shisler Drive: 3 minutes Walk: 12 minutes $73 (Sunday-Thursday) $114 (Friday & Saturday) Executive Queen/Queen Hot/Cold Deluxe Complimentary Continental Breakfast Private Balconies Fitness Room 11 (706)

12 Fairfield Inn & Suites 611 Historic Nature Trail Contact: Tonya Young Drive: 3 minutes Walk: 9 minutes $109 Standard Double Queen Hot Complimentary Breakfast Outdoor Fire Pit Outdoor Heated Pool & Spa 12 (706)

13 Laurel Springs Lodge Bed & Breakfast 204 Hill Street Contact: Dan and Karen Berry Drive: 6 minutes Walk: 32 minutes $ Standard 10% off rates Full Complimentary Breakfast Hot tub Iron / Ironing Boards Mini Refrigerator 13 (706)

14 Park Place on the River Condominiums 215 Ski Mountain Rd , Contact: Donna Parton Drive: 2 minutes Walk: 11 minutes $135 / 2 bedroom (sleeps 6) -$30 Cleaning $225 / 3 bedroom (sleeps 10) - $40 Cleaning Private balcony over river Mountain stone fireplaces Outdoor swimming pool and hot tub Exercise room Fully equipped kitchens Washer / dryer 14 (706)

15 Park Vista a Doubletree By Hilton 705 Cherokee Orchard Road , Contact: Susan Brown Drive: 2 minutes Walk: 2 minutes $109 Standard Room (1-4 occupancy) $219 King Suite $229 Family Suite Vista Grill Restaurant Multi-level Heated Indoor Pool & Mini water park Fitness Facility / Business Center 15 (706)

16 Quality Inn: Creekside Resort 125 LeConte Creek Drive Drive: 3 minutes Walk: 4 minutes $99.99 Double Queen or King, King with Jacuzzi Full Complimentary Continental Breakfast Refrigerator/Microwave/Coffee maker Heater Outdoor Pool Flat Screen TV 16 (706)

17 Reagan Resorts Inn 938 Parkway Contact: Micki Profitt Drive: 2 minutes Walk: 1 minute $90.99 Standard Complimentary Continental Breakfast Refrigerator / Coffee Maker 17 (706)

18 River Terrace 240 River Road Contact: Chris Brown Drive: 5 minutes Walk: 12 minutes $79 Double Queen or King Room $99 River View: Double Queen or King Refrigerator / Coffee Maker Outdoor Pools 18 (706)

19 Royal Townhouse Motel 937 Parkway , Contact: Robin Juvinall Drive: 2 minutes Walk: 1 minute $44.95 Thurs, Standard Double $59.95 Fri-Sat, Standard Double Refrigerator Coffee Maker 19 (706)

20 Sidney James Mountain Lodge 610 Historic Nature Trail Contact: Tommy Hefner Drive: 3 minutes Walk: 12 minutes $76 Double/Double or Double Queen, King $139 Creek side Double Queen or King w/jacuzzi Suite Indoor Pool with Sauna Fitness Room Refrigerator/Coffee Maker Mountain Lodge Café 20 (706)

21 Zoder s Inn & Suites 402 Parkway Contact: Erica Grandstaff Drive: 5 minutes Walk: 21 minutes $79 Double/Double or King Room $210 Tower Suite Complimentary Continental Breakfast Indoor / Outdoor Pool 21 (706)

22 Additional Information Tennessee Sales Tax Note that only organizations classified as 501(c)3 by the IRS are able to get Tennessee Tax Exempt Certificates. If your unit is classified as such, you can follow the steps below to acquire a tax exempt certificate for Tennessee. Direct Link: Steps: 1. Go to this Website: 2. Click on Application for Sales and Use Tax Exempt Entities or State and Federally Chartered Credit Unions under Exemptions. 3. Print the one-page application and one-page instruction sheet. 4. Fill out the application and mail it to the address listed on the instruction sheet. 5. Allow six weeks for processing. 6. Any questions call the Tennessee Revenue Office at Again, only organizations classified as 501(c)3 by the IRS are able to get Tennessee Tax Exempt Certificates. Rooming List Your hotel will require a rooming list prior to your arrival. You can use the form on the following page to let them know your rooming arrangements. (Be sure to follow BSA Youth Protection Guidelines in making your room assignments.) 22 (706)

23 Winterfest Rooming List (Your hotel will require a rooming list) Room # Last Name First Name Youth/ Adult Male/ Female 23 (706)

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