CONSULEGIS. AGM & Spring Conference. Amsterdam / The Netherlands May 11 th - 14 th Registration & Booking Form

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1 CONSULEGIS AGM & Spring Conference Amsterdam / The Netherlands May 11 th - 14 th 2017 Registration & Booking Form 1

2 Dear CONSULEGIS Members, Dear CONSULEGIS Friends Marxman Advocaten is pleased and honoured to host the CONSULEGIS AGM & Spring Conference 2017 in the capital of the Netherlands, Amsterdam. During your stay in Amsterdam, you will get inspired and fall in love with this beautiful city and the Netherlands. We believe business is for winners - that is why we have joined the CONSULEGIS network. We would like to share this business with you as our CONSULEGIS partner and your professional network. Therefore, along with this conference, we have also organized an International Business Meeting to be held on 11 May 2017, in the late afternoon, about Cyber Security and the risks of data theft. Afterwards everyone is invited to the SkyLounge of the Double Tree Hotel for a welcome drink and a breathtaking view. Staying in Amsterdam will not be complete without visiting the world famous Rijksmuseum with its national masterpieces. This is why we are excited to take you to this amazing museum for a private tour on Saturday afternoon. If you prefer being challenged by a guided cycling tour throughout Amsterdam combined with some tastings of typical Dutch food, we'll make that happen for you. Many Dutch cities were built around canals and the Amsterdam Canal District is on the UNESCO World Heritage List. The city has even been nicknamed the 'Venice of the North'. You are invited to explore with us the treasury of historic Amsterdam from the water. It will be a wonderful experience. We will take you on a cruise through the canals on Saturday night before dinner, where the traditional Dutch cuisine should be experienced by all in an atmosphere of the legendary past combined with a surprising modern twist. We are looking forward to sharing these aspects and more with you. We are thrilled to welcome you. We hope you will enjoy your stay in Amsterdam to the fullest! Best regards, Bas Besseling & Sebastiaan Palm 2

3 Individual Registration and Booking Form Kindly complete one form per delegate and return it to: Fax or Please type directly in the PDF and send it back by ! Deadline for registration and hotel booking: 01 st April 2017 Law Firm Delegate First & Family Name Direct Date of Birth Phone Mobile Phone (used in case of emergency during the conference only!) Accompanying person/spouse: First & Family Name Billing Address (City/Zip/Country) Arrival Date Departure Date Special requests (special diet, handicap, etc.) 3

4 Conference Program Early Arrivals Dinner - Wednesday, 10 th May :00 p.m. - 10:30 p.m. In de Waag Nieuwmarkt CR Amsterdam Costs: 55 / person Price includes: 3-course menu (dinner & drinks) Thursday, 11 th May :00 a.m. - 03:00 p.m. Check-in at the CONSULEGIS Welcome Desk DoubleTree by Hilton Amsterdam Centraal Station Oosterdoksstraat 4, 1011 DK Amsterdam Phone: Amsterdam.DoubleTree.com 02:00 p.m. - 04:00 p.m. Workshop of the Young Lawyers Group DoubleTree by Hilton Amsterdam CONSULEGIS Young Lawyers Group 4

5 International nal Business Meeting - Thursday, 11 th May 2017 CONSULEGIS Int. Business Meeting 05:30 p.m. - 07:15 p.m. Topic: Cyber security and the risks of data theft International legal, regulatory and policy issues related to cyber security. The program will include a panel discussion of lawyers from around the world, moderated by Sebastiaan Palm of Marxman Advocaten. In addition, there will be a presentation on cyber security technology issues by Dave Maasland of ESET, which will include a live demonstration on how easy it is to hack a business. Program 05:00 p.m. REGISTRATION + COFFEE-BREAK DoubleTree by Hilton Amsterdam 05:30 p.m. 05:45 p.m. INTRODUCTION AND WELCOME 05:45 p.m. 07:15 p.m. CYBER SECURITY AND THE RISKS OF DATA THEFT Presentation & session NETWORKING & MEETINGS WITH LAWYERS FROM AROUND THE WORLD Welcome Reception - Thursday, 11 th May :30 p.m. - 09:00 p.m. DoubleTree by Hilton Amsterdam (Main Hotel) SkyLounge Centraal Station Oosterdoksstraat 4, 1011 DK Amsterdam Invitation of Marxman Advocaten 5

6 Partner`s Program - Friday, 12 h May :00 a.m. - 01:00 p.m. Guided Hofjes Walking Tour + Visit of the Anne Frank House The walking tour will go into the Jordaan area, one of the most famous areas in the centre of Amsterdam. Your personal guide knows all hidden hofjes in the Jordaan area. The guide opens doors during this tour that are normally closed and shares with you the most beautiful Amsterdam houses and gardens. The past and the present are meeting up during this walking tour. Costs per Tour: 35 / person (Minimum participation: 10 persons) The costs include private guided walking tour and ticket for the museum. It does do not include meals and/or drinks. Autumn Conference - Friday, 12 th May 2017 AGM & Spring Conference :00 a.m. - 01:00 p.m. AGM & Spring Conference Double Tree by Hilton Amsterdam 01:00 p.m. - 02:00 p.m. Lunch Double Tree by Hilton Amsterdam 02:00 p.m. - 04:00 p.m. Specialist Group Workshops Double Tree by Hilton Amsterdam Please register for the one of the Special Group Workshops: Corporate & Tax Group IP, Entertainment Law & IT Int. Litigation & Arbitration Labour & Employment Public Regulations Sports 6

7 04:00 p.m. - 05:00 p.m. Young Lawyers Speed Networking Session Double Tree by Hilton Amsterdam Young Lawyers Speed Networking Session Dinner - Friday, 12 th May 2017 Dinner 08:00 p.m. - 11:00 p.m. RESTAURANT HEMELSE MODDER Oude Waal BZ Amsterdam Price includes: Dinner & drinks (no spirits) Costs: 80 / person Business Development Workshop - Saturday, 13 th May :00 a.m. - 11:00 a.m. Business Development Workshop Double Tree by Hilton Amsterdam Business Development Workshop Tours - Saturday, 13 th May 2017 Tour 1 12:30 p.m. - 04:30 p.m. Dutch culinary private Bike Tour The guide will take you on a bike tour that shows you the most beautiful places of Amsterdam. Taste some real Dutch food and get to know Amsterdam as the Venice of the North and experience Amsterdam in an unique way. Price includes: Bike rental, tour guide, Dutch snacks/drinks Costs: 50 / person 7

8 Tour 2 01:00 p.m. - 05:00 p.m. City Tour by Bus + private Tour Rijksmuseum Visit the world famous Rijksmuseum with its national master painting pieces for a guided tour through the museum. Price includes: Bus, private tour guide, museum entrance, lunch box Costs: 50 / person Farwell Dinner - Saturday, 13 th May :45 p.m. - 08:00 p.m. Canal Tour on the boat 08:15 p.m. Restaurant Lt. Cornelis Voetboogstraat 13, 1012 XK, Amsterdam Price includes: Canal Tour, Dinner & drinks (no spirits), entertainment. Costs: 110 / person TOTAL COSTS: + credit card fee 8

9 Data Law Firm First & Family Name Credit Card Type Visa MasterCard Amex Credit Card Number Date of Expiration (MM / YY) / Security Number Card-holder s Name City I, (first & family name), holding the above mentioned credit card, authorize the CONSULEGIS EWIV, to charge the TOTAL COSTS (+ credit card fee) above mentioned credit card. Furthermore I confirm that I have read and accepted the cancellation and general conditions (page 12+13). With my participation in this CONSULEGIS Meeting, I authorize the CONSULEGIS EWIV/EEIG to use image recordings/pictures made of me during the conference on behalf of CONSULEGIS EWIV/EEIG and after approval by the Managing Director solely, but temporally and locally unrestricted, for the following purposes without any compensation to be paid. The CONSULEGIS EWIV/EEIG has the right to use, edit and reproduce such pictures for the usage on the website ( of CONSULEGIS EEIG and/ in brochures and/or on leaflets (flyers). Date / /2017 Registration confirmation and invoice will be sent by . Please note cancellation policy on your separate hotel confirmation. 9

10 Hotel Deadline for hotel booking: 01 st April 2017 Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS Spring Conference 2017, we recommend that you make your reservations as soon as possible! DoubleTree by Hilton Amsterdam 4*(Main Hotel) Centraal Station Oosterdoksstraat 4, 1011 DK Amsterdam Phone: Amsterdam.DoubleTree.com Queen Hilton Guestroom for single use per night 249 Queen Hilton Guestroom for double use per night 269 Rates are quoted per room, per night, VAT, Wifi and full American breakfast included. City tax is not included. To book your hotel room at the Double Tree by Hilton, please follow the link: RHO Hotel Amsterdam 3*(Alternative Hotel Option) Nes KC Amsterdam Phone: Twin room single use per night 155 Twin room double use per night 175 Rates are quoted per room, per night, VAT, Wifi and buffet breakfast included. City tax is not included. To book your hotel room at the RHO Hotel, please send your individual hotel booking form directly to the hotel! 10

11 To book your hotel room at the RHO Hotel, please send your individual hotel booking form directly to the hotel! Hotel Booking Form: RHO Hotel Amsterdam (Alternative Hotel Option) RHO Hotel Amsterdam 3* Nes KC Amsterdam Phone: Fax: / With this letter, I confirm the following reservation part of the block: Booking Reference Number: CONSULGEIS CONFERENCE Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS Spring Conference, we recommend that you make your reservations as soon as possible! Family/First Name Arrival date /05/2017 Departure date /05/2017 Standard twin room single use per night 155 Standard twin room double use per night 175 Incl. breakfast I guarantee the reservation along with the following credit card: Credit Card Type Visa MasterCard Amex Credit Card Number Date of Expiration (MM / YY) / 20 Security Number Card-holder`s Name Date + Signature Please note cancellation policy on your separate hotel confirmation. 11

12 CANCELLATION CONDITIONS AND GENERAL CONDITIONS ACCOMMODATION The rooms have been reserved for the CONSULEGIS AGM & Spring Conference 2017 and are subject to special conditions group sales. Please note individual cancellation conditions and policy on your separate hotel confirmation! All hotel reservations must be guaranteed by a credit and direct payment on the spot. Given the limited number of rooms and the fact that preferential rates cannot be guaranteed for more than the number of rooms reserved for the CONSULEGIS conference, we recommend that you will send us your reservations as soon as possible. Once the number of rooms reserved for the CONSULEGIS conference are sold out, or for any stay before or after these dates, you have to make a separate, specific request for availability in the hotel concerned (reservations will be made upon availability and subject to new rates). PRE AND POST-CONFERENCE PROGRAM/ACTIVITIES/DINNERS/TOURS If the number of registered participants is less than the minimum indicated, tours may be cancelled. The cancellation conditions for individual participants have been established as follows, entailing the payment of the following charges for the programs/dinners/tours: No cancellation fees for the tours/dinners/activities will be charged up until Friday, May 05 th 2017 (10 am). After that: 100% will be charged. We can`t accept cancellations over the phone. In case of no show for any tour/dinners/activities you have registered for, no reimbursement shall be made. CANCELLATION CONDITIONS AND GENERAL CONDITIONS INSURANCE (at your own expense) If you are taking part in a conference program you have the obligation to acquire assistance/repatriation insurance. With regard to your participation in the conference, we recommend that you purchase an insurance policy providing hospitalization and medical expenses coverage. For your information, the insurance policy may be included if you pay by credit card (please check with your bank to see the details about such coverage). CONSULEGIS accept no liability in case a congress participant fails to purchase such an insurance policy. 12

13 GENERAL CONDITIONS CONSULEGIS reserves the right to cancel or postpone the conference to a later date, change the congress venue and/or program, make any corrections or modifications in the information published in the program and cancel any invitation to participate in the conference, at any time and at its entire discretion, without having to provide any reasons for the same. Neither CONSULEGIS nor any of its managers, employees, agents, members or representatives shall be held responsible for any loss or damage, of any nature, suffered (directly or indirectly) by a conference delegate, accompanying person or a third party following any cancellations, changes, postponements or modifications. FORMALITIES It is the responsibility of conference participants to ensure compliance with police, immigration, customs and health formalities for their journey. Conference participants unable to take part in the congress because of their inability to take a flight or any other means of transportation due to being unable to provide the documents required (passport, visa, vaccination certificate, etc.) cannot claim any reimbursement. HEALTH The organizers decline any responsibility in case of any health problems existing prior to the conference that may lead to complications or be aggravated during the entire period of the stay including but not limited to: pregnancy, cardio-vascular problems, any allergies, special diets, any disorders under treatment and not yet consolidated on the day the congress starts, psychic, mental or depressive illness, etc. DH/

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