ENT for the PA-C April 3 7, 2019

Transcription

1 9 t h Annua l ENT for the PA-C April 3 7, 2019 Wyndham Grand Orlando Resort Bonnet Creek Orlando, FL exhibitor prospectus

2 DeAr exhibitor, We cordially invite you to exhibit at the 9th Annual ENT for the PA-C CME conference. This program, planned by SPAO HNS and AAO HNSF, and hosted by The Ear, Nose, Throat and Plastic Surgery Associates of Winter Park Memorial Hospital Department of Otolaryngology. Throughout the country, over one hundred thousand PAs practice in various specialty and primary care settings; writing millions of prescriptions and performing thousands of procedures each year. At the ENT for the PA-C 2018 conference, up to 450 of those PAs and their nurse practitioner colleagues will be in attendance. Exhibitors will benefit from the conference s scheduled exhibitor times each day to give maximum opportunity to interact with attendees. The exhibit hall will be in the Ponce de Leon Foyer II and III, centrally located between the lecture halls. If you have questions or are interested in exhibiting, please fill out the forms provided and return to Paul Bascomb, CEM, Senior Manager, Industry Relations of the AAO-HNSF, by ing to pbascomb@entnet.org. Your support of the Otolaryngology PA profession is greatly appreciated! We look forward to working with you to make this conference a success. This program is not yet approved for CME credit. Conference organizers plan to request 111 AAPA Category 1 CME credits from the Physician Assistant Review Panel with a maximum of 38 earnable by an individual. Total number of approved credits yet to be determined. Meeting site Wyndham Grand Orlando Resort Bonnet Creek Chelonia Parkway Orlando, Florida P: (407) Shipping Address Name of On-site contact (the person to pick up the packages) c/o Wyndham Grand Orlando Resort Bonnet Creek Chelonia Parkway Orlando, Florida Hold for ENT for the PA-C 2019 Conference of (multiple boxes must be numbered) Box(es) Hotel Directions From Orlando Intl Airport (MCO) 18 miles - Take State Rd 417 south to Exit #6 (RT536). Continue straight on to RT536. Pass through the Walt Disney World Resort gateway sign. Take the first exit on your right towards Downtown Disney area. At the traffic light, make a left on to Buena Vista Dr. At next light take a left on to Chelonia Pkwy. Resort will be a mile on the left. From Orlando/Sanford Airport (SFB) 46 miles - Take FL 417 South to FL 408 West to I-4 East to Epcot Center Dr. to E. Buena Vista Dr. and then a Left on Chelonia Parkway. The Resort will be on the left. Convenient Hotel Transportation and Parking Services Transportation at Orlando, Florida Hotel Guests of the Wyndham Grand Orlando Resort Bonnet Creek will appreciate not only easy access to the most exciting attractions and theme parks in Orlando, but also a central location to the area s main transportation hubs and airports. Travel is a breeze with shuttle service to the exciting theme parks at the Walt Disney World Resort, plus plenty of convenient on-site parking at our upscale resort. Orlando International Airport The Orlando International Airport is one of Central Florida s major transportation hubs, and serves over 35 million business and leisure passengers a year with roughly 40 national and international airline operators. Guests of the Wyndham Grand Orlando Resort Bonnet Creek will experience stress-free travel to the Orlando International Airport (MCO), a short 20 minute drive away. For those coming from outside of the Orlando area, the Tampa International Airport is only 70 minutes away. Sanford International Airport Welcome to Orlando Sanford International Airport (SFB), the most user-friendly airport in Central Florida. SFB is Simpler. Faster. Better offering airlines and passengers alike all the amenities of a major airport without the crowds, hassles or delays. The Airport is ideally located midway between Orlando s World Class attractions and the World s Most Famous Beach - Daytona Beach. Adjacent to the airport are the business communities of Lake Mary and Heathrow, part of Florida s High Tech Corridor.

3 AccoMMoDAtions Event Schedule and Exhibit Hours SPAO-HNS has secured a reduced hotel rate of $179/night plus taxes for a standard room (single or double occupancy). Maximum occupancy: FOUR. To make reservations, please visit entpa.org or call by Monday, March 4, 2019 by 5:00 p.m. and identify yourself as an attendee of the ENT for the PA-C to receive the discounted room rate and resort fee. Reduced group rates for other room types are as follows: Room Double Rate Single Rate Thursday, April 4, 2019 Special ENT for the PA-C Room Rate $179 $179 Parking at the Wyndham Grand Orlando Resort Bonnet Creek Self Parking Discounted to $10 plus tax (reg. $22) Valet Parking $29/day plus tax shipping & Delivery Please advise hotel in advance of arrival time and date of any goods to be delivered to the hotel. Due to storage of space limitations, any shipment arrangements must be made prior to arrival. Items must be labeled as follows: Name of Exhibiting Company and On-Site contact address to the person that will be looking for the packages Name of On-Site contact (the person to pick up the packages) c/o Wyndham Grand Orlando Resort Bonnet Creek Chelonia Parkway Orlando, Florida Hold for ENT for the PA-C 2019 Conference Box(es) of (multiple boxes must be numbered) Box deliveries will be assessed a handling fee by the hotel. Arrangements must be made with the Conference Services office and the Group s Customs Broker. Materials being delivered must not be delivered more than three days prior to the set up date. The hotel will not be responsible for the safe keeping of personal or rented equipment. handling & StORAge FeeS: 1 10 pounds: $6 per package pounds: $9 per package Shipping and Receiving Charges: Envelope: $3.00 each Medium Box (5-20lbs): $7.00 each Large Box (21-59lbs): $13.00 each Extra Large Box (60-100lbs): $18.00 each Boxes 100 lbs. and up $25 each Golf Clubs: $20.00 each Display Cases: $30.00 each Pallets: $ each The resort will not accept packages/materials delivered prior to (3) days before the function. 3-8 p.m. Exhibitor Set Up: Ponce de Leon Foyer II and III Friday, April 5, :30-7:30 a.m. Continental Breakfast with Exhibitors 7:30-10 a.m :30 a.m. Break with Exhibitors 10:30 a.m.-12:30 p.m. 12:30-1:30 p.m. Lunch with Exhibitors 1:30-3:30 p.m. 3:30-4 p.m. Break with Exhibitors 4-6 p.m. 6:30-8 p.m. Reception; Exhibitors are welcome Saturday, April 6, :30-7:30 a.m. Continental Breakfast with Exhibitors 7:30-9:30 a.m. 9:30-10 a.m. Break with Exhibitors 10:00 a.m.-12:00 p.m. 12:00-1:30 p.m. Lecture and Lunch with Exhibitors 1:30 p.m. Adjourn for afternoon off - free time Sunday, April 7, :00 8:00 a.m. Continental Breakfast with Exhibitors 8-10 a.m :30 a.m. Brunch lecture and Break with Exhibitors 11:30 a.m.-1:30 p.m. & Exhibit Breakdown 1:30 p.m. Fundraiser Drawing 2 p.m. Adjourn

4 Contribution Levels and Exhibit Opportunities Grand Benefactor (4 available) Platinum Contributor (6 available) Gold Contributor (10 available) Silver Contributor (15 available) Friend Contributor (20 available) Exhibit Only (20 available) O.R. Lab Sponsor (3 available) Cost or In-Kind Donation Value Exhibit Table $10,000 X X X X X X $7,500 X X X X X X $5,000 X X X X $3,500 X X X X $2,000 X X $1,000 X X Listing in the Logo AND Link on the ENT for the PA-C Contributors Page Full Page Ad in the ½ Page Ad in the ¼ Page Ad in the ½ Page Ad in the SPAO-HNS newsletter The Vanguard $5,000 X X X X X* Additional Sponsorship and Advertising Opportunities NAME BADGES $1000 Logo on name badges at conference Logo on signage at conference Logo on conference marketing materials Logo on conference website LANYARDS $2000 Company name on meeting lanyards handed out to each attendee at registration Logo on signage at conference Logo on conference marketing materials Logo on conference website Deadline for ordering is February 15 CONFERENCE TOTE BAGS $3500 Logo on tote bag given to each attendee Logo on signage at conference Logo on conference marketing materials Logo on conference website Deadline for ordering is February 15 ADDITIONAL ADVERTISING IN THE CONFERENCE PROGRAM Full Page (7.5 W x 10 H) $750 ½ Page (3.5 W x 9 H or 7.5 W x 4.5 H) $450 ¼ Page (3.5 W x 4.5 H) $250 Breakfast or Evening Reception Sponsorship Refreshment Break Sponsorship *The meal sponsorship for the O.R. Labs is a lunch. WYNDHAM GRAND ORLANDO RESORT BONNET CREEK HOTEL KEYCARDS $3,500 Artwork placed on 500 keycards Constant visibility of branding and messaging

5 Conditions of Agreement 1. statement of purpose Program is for scientific and educational purposes only and will not promote a company s products, directly or indirectly. 2. control of content & selection of presenters & Moderators AAO-HNSF and SPAO-HNS are ultimately responsible for control of content and selection of presenter and moderators. Company or its agents will respond only to AAO-HNSF and SPAO-HNS initiated requests for suggestions of presenter or sources of possible presenters. Company will suggest more than one name (if possible); will provide speaker qualifications; will disclose financial or other relationships between company and speaker; and will provide this information herein. AAO-HNSF and SPAO-HNS will seek suggestions from other sources and will make selection of presenter(s) based on balance and independence. 3. Disclosure of Financial relationship AAO-HNSF and SPAO-HNS will ensure disclosure to the audience of (a) company funding and (b) any significant relationship between the sponsor and the company (e.g. grant recipient) or between individual speakers or moderators and the company. 4. content involvement There will be no scripting emphasis or influence on content by the company or its agents. 5. Ancillary promotional Activities No promotional activities or advertisements will be permitted in the same room as the educational activity. 6. objectivity & balance AAO-HNSF and SPAO-HNS will make every effort to ensure that data regarding the company s products (or competing products) are objectively selected and presented including balanced discussion of prevailing information on the product(s) and or alternative treatments. 7. limitations of Data AAO-HNSF and SPAO-HNS will ensure to the extent possible disclosure of limitations of data (e.g. ongoing research, interim analysis preliminary data, or unsupported opinion). 8. Discussion of unproved uses AAO-HNSF and SPAO-HNS will require that presenters disclose when a product is not approved in the United States for the use under discussion. 9. opportunities for Debate AAO-HNSF and SPAO-HNS will ensure opportunities for questioning or scientific debate. 10. independence of sponsor in the use of contributed Funds Funds should be in the form of a non-restricted educational grant made payable to the American Academy of Otolaryngology Head and Neck Surgery Foundation (AAO-HNSF), and mailed to 1650 Diagonal Road, Alexandria, VA 22314, attention Paul Bascomb. All other support associated with this CME activity (e.g. distributing brochures, preparing slides) must be given with the full knowledge and prior approval of the AAO-HNSF and SPAO-HNS office of CME. No other funds from the commercial company will be paid to the program director, faculty or others involved with the CME activity (e.g. additional honoraria, extra social events, etc.). The terms, conditions, and purposes of the educational grant will be documented in this letter of agreement.

6 exhibitor registration ForM PleASe PRInt OR type exhibitor Package Selection (check one): Grand Benefactor Platinum Gold Silver Friend O.R. Lab Sponsor Name Badges Lanyards Tote Bags Hotel Keycards Exhibit Table Only we would like to purchase additional advertising: Full Page - $750 ½ Page - $450 We will need electrical access: Yes No Company name Address ¼ page - $250 City State Zip Phone Fax Company website Contact name Title Name(s) of all individuals running the booth On-site contact phone number ( ) Name as it should read in program Signature of authorized representative - graphics for advertising support of our event must be provided in both black and white and color with a minimum 300 dpi resolution. send exhibit description by to: pbascomb@entnet.org by March 4, PAyMent InFORMAtIOn FOR exhibitors/grantors Thank you for your generous support of the Ninth Annual ENT for The PA-C. All payments should be made payable to the American Academy of Otolaryngology Head and Neck Surgery Foundation (AAO-HNSF). The applicable tax ID number is A W-9 form will be provided upon request. For questions, please contact Paul Bascomb, CEM at Amount Due: Check VISA MasterCard American Express Wire Transfer Completed form and payments should be mailed to: Credit Card Number Signature Name on Credit Card Security Code Expiration Date AAO-HNSF c/o SPAO Diagonal Road Alexandria, VA 22314