Central Washington Sportsmen Show

Transcription

1 2019 Central Washington Sportsmen Show Exhibitor s Show Packet Produced by: SHUYLER PRODUCTIONS 11 Pleasant View Dr. Goldendale, WA ShuylerProductions.com

2 February 1 Last day to: Reserve room at Best Western Plus Ahtanum Inn $92.99 standard room - $ per suite. Call May reserve later but available rooms are not guaranteed. Specify that you are a sportsman show exhibitor. Request Additional electrical power (no charge or need to request 1 st 500 watts, 110 volt) All account balances due Request outside phone lines. Call Advanced Internet Return Registration for individual badges If not returned, badges will have company name only Submit UBI number to Shuyler Productions if selling taxable items Call Yakima County Health District if handling food items Request Company Sign from Shuyler Productions (no charge) February 11 February 14 Bear Trade Show Services begins to receive pre-paid advance shipments. Contact Wendy at or BearEventServices.com Show set-up and registration at the SunDome in Yakima (Registration located in NE corner of SunDome by overhead door) Badges and guest passes issued Last day Bear Trade Show Services will accept shipments. February Central Washington Sportsmen Show - Move-out begins at 5:00 p.m. Please do not dismantle your exhibit before closing time Sunday. Shuyler Productions

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4 Central Washington Sportsmen Show 2019 Exhibitor Registration For specific names on badges, Please return by February 1, Company Name UBI Number - Required for all exhibitors generating sales in Washington State Preferred Move In Day Thursday Friday Who needs a badge for your booth? Additional names either for badges you ve purchased or if you have more than one booth In case of an Emergency, please give name and number of person to call. Yes Yes Yes Circle Yes if you... Exhibitors receive 4 badges, 2 parking passes & 2 guest passes. If multiple booths are rented, more badges can be issued upon your request. Non -profit organizations please see reverse for more information. Use this order form if you need additional badges, parking passes or guest passes. Quantity Number Expires need a forklift or other assistance for moving in (Thursday only). need a Company ID Sign. (measures approximately 7 x 36 ) need more than 500 watts electricity. We provide first 500 at no cost to you. have an animal as part of your booth. Extra Badges and Passes Name on Card Extra $9.00 = Parking Passes@ $5.00 = Guest $5.00 = Total = Check/Money Order Enclosed Cost VISA/MasterCard/AmExpress/Discover / Credit Card Billing Address: Security Code Signature as it appears on card

5 Registration Information Badge & Guest Pass Information - Badges & guest passes are issued during registration on February 14 not mailed prior to the show. - Clubs & non-profit organizations are given 8 badges with the name of the club or organization on the badge. These can be circulated among members who are working at their booth. No guest passes are given to clubs and organizations, but they can be purchased using this form or at the Information Booth during the show. - Will Call is available at the Exhibitor Entrance for badge exchange & distribution during the show. - Badges are in the form of punch cards. Exhibitor Entrance attendants will punch your badge each day and stamp your hand if you need to come and go throughout the day. Check In - Check in for the show at the SunDome before you set up your booth. - Check in begins on set-up day, February 14 at the Central Washington Sportsmen Show Information Booth located by the NE overhead door. - If you need forklift assistance (no charge to you), please let us know. - The SunDome has a limited drive-in policy and is available only on Thursday. Please call for scheduling information. Exhibitor Fees - All exhibitor fees must be paid in full prior to setting up exhibit. - Payment on set-up day must be made with cash, money order, credit card, or cashier s check. Exhibitor Entrance - The Exhibitor Entrance is located at the NE corner of the SunDome. - All exhibitors MUST use this entrance beginning at 10 a.m. on Friday and throughout the rest of the show. - Attendants will ask to see your badge. Exhibitor Parking - The exhibitor parking area is located outside the NE corner of the SunDome, closest to the Exhibitor Entrance. - Each exhibitor receives 2 parking passes. - General parking for the public for the weekend is reduced from $8.00 to $4.00 per car per day, compliments of Shuyler Productions. But as an exhibitor you may purchase additional parking passes for just $5.00 that are good for the entire weekend. - No parking passes are required for Thursday during move-in. Additional Information Address: Shuyler Productions 11 Pleasant View Drive Goldendale, WA Phone: FAX: Web: Bev@ShuylerProductions.com ShuylerProductions.com

6 2019 Central Washington Sportsmen Show General Show Information and Policies Show Hours Public Show Hours - Please have someone present in your booth at beginning of each show day. Friday, February 15-1:00 p.m. to 7:00 p.m. Saturday, February 16-10:00 a.m. to 6:00 p.m. Sunday, February 17-10:00 a.m. to 5:00 p.m. Exhibitors may be in the building after 8:00 each morning & 1 hour after show closing each show day. Move-In Hours Bulk Areas - Thursday, February 14-9:00 a.m. to 7:00 p.m. Booths - Thursday, February 14-1:00 p.m. to 7:00 p.m. Forklift & Drive-In by special request only. - Friday, February 15-8:00 a.m. to noon No forklift available. No Drive-In. Move-Out Hours - Sunday, February 17-5:00 p.m. to midnight PLEASE DO NOT DISMANTLE YOUR EXHIBIT BEFORE CLOSING TIME SUNDAY! SunDome Rules and Policies No food or beverage can be served or sold to the public without prior consent. SunDome management asks that no nails, screws, staples, glue, etc. be used on walls, floors or posts. No vehicles are allowed on the SunDome floor without permission. No studded tires. Food and Refreshments SunDome management requests no outside food or beverage consumed on the main floor. An Exhibitor Lounge is provided for your convenience by the exhibitor entrance. Check Cashing Policy Shuyler Productions cannot cash personal checks at the show. Payment for any balance on exhibit space must be made on set-up day with cash, money order, or credit card. Selling in Washington State As required by Washington State law, any exhibitor selling or generating sales in Washington State must submit their UBI number to the show production company (Shuyler Productions). For your convenience, we have provided a space on our Exhibitor Registration form. Please call, , FAX or mail prior to February 1. If you need a temporary number at no charge to you, call or visit dor.wa.gov. Overnight Accommodations Best Western Ahtanum Inn is offering show exhibitors a discounted rate. See enclosed sheet for information. Make your reservations early and mention the Sportsmen Show to receive your discount. Other overnight accommodations available in the area are listed in this packet. Additional Information For questions or comments, please contact us at or Bev@ShuylerProductions.com.

7 2019 Central Washington Sportsmen Show Booth and Bulk Space Information Electrical Power and Company Identification Signs Ø Each space is automatically furnished with 500 Watts electrical power at no additional cost. Ø Requests for additional power must be submitted to Shuyler Productions prior to February 1. Ø A Company Identification Sign will be furnished at no additional cost but must be requested by February 1. Sign measures 7 x 36 and just states your business name. Decorated Exhibit Booths Ø Each decorated exhibit booth consists of cloth drapery, 3 high side panels and 8 high back walls. Ø Tables and chairs are not provided. You may bring your own or for rental information, contact Bear Event Services at You can also order online at beartradeshow.com Ø Displays or signs must be contained within the exhibit space without projections. See enclosed Booth Set-Up Guidelines sheet for more information. Bulk Space Ø Bulk Space areas include floor space only. No space dividers or drapes are provided. Ø Fuel tanks that are part of a booth must have fuel tank cap taped closed & batteries disconnected. Ø All trailer hitches must be covered for caution. Show Decorator The official show service decorator is Bear Event Services. Their phone number is You can also order online at beareventservices.com and click on the Exhibitors Tab. Security Neither Shuyler Productions, nor the SunDome management, nor Yakima County will be responsible for lost, stolen or damaged merchandise or equipment. However, 24-hour security will be provided each day of the show. Facility janitors will not enter exhibit booths for security reasons. Outside Phone Lines and Wi-Fi Ø If you need an outside phone line contact Jeff at Advanced Internet prior to February 1. Ø Wi-Fi is available at the SunDome free of charge. Shipping Information Bear Trade Show Services will accept prepaid advance shipments beginning February 11 but no later than February 14. For more information see their order form or call Receiving address is: Yakima SunDome c/o Bear Event Services Sportsmen Show [Your Company Name & Booth Number] 1301 S. Fair Avenue Yakima, WA Collect shipments will NOT be accepted. Exhibitors Selling Any Food Items If you are selling any food items, please call the Yakima County Health District by February 1 for any rules or regulations and permits.

8 Booth Set Up Guidelines Not allowed - Blocks Neighboring Exhibitor Accepted Set Up - Does Not Block Neighboring Exhibitor

9 2019 Central Washington Sportsmen Show February Yakima, Washington Best Western Plus Ahtanum Inn Proud Sportsmen Show Headquarter Hotel! $ Tax - Standard Single/Double $ Tax - Suite Ahtanum Inn Rudkin Road Off I-82 at Exit 36 in Yakima For Reservations Please Call: (800) *Please mention that you are with the Sportsmen Show to receive your special event room rate! Our Hotel Amenities Include: * Complimentary full hot breakfast! * Coffee pot, micrewave, and refrigerator in every guestroom * Free high-speed wireless internet service * Complimentary business center available * Free local and 800 number phone service * Guest laundry service available * Complimentary daily newspaper * The Outback Steakhouse Restaurant located just outside our front door * Within walking distance of the Valley Regional Shopping Mall, a movie theater, and a wide variety of restaurant options * Closest hotel property to the SunDome, site of the CW Sportsmen Show! 2408 Rudkin Road, Yakima, WA (800) group@ahtanuminn.com

10 Yakima Hotel/Motel/RV Parks Host Hotel Best Western Ahtanum Inn 2408 Rudkin Rd. Union Gap Call or $92.99 standard room $ per suite Trailer / RV Parks Circle H RV Ranch 1107 S. 18 th St. Yakima Trailer Inn s RV Park 1610 N. 1 st Street Yakima, WA Hotels / Motels Comfort Suites 3702 Fruitvale Blvd Yakima, WA Clarion Hotel 1507 N. 1 st Street Yakima, WA Holiday Inn Express 1001 E. A Street Yakima, WA Howard Johnson 1001 E. A Street Yakima Motel N. 1 st Street Yakima Red Lion Hotel 9 N. 9 th Street Yakima, WA Super 8 Motel 2605 Rudkin Rd. Union Gap

11 tt he FE in Ya ki ma BR UA RY th Annual CENTRAL WASHINGTON SPORTSMEN SHOW NW Hunting & Fishing A BIG GAME Display ay Sund l a Speci $1 Off Admission FREE FISHING Courtesy of Les Schwab CASTING SEMINARS Annual Horn & Antler COMPETITION CLIMBING POOL 3 DAYS Pay ONCE for all Fly Tying WALL THEATER 1 Annual st Fly Tying Workshop Hourly Door Prizes And More! Just for Kids (All 3 Days) Lunker Lake Air Rifle Range Kids Korner Courtesy of Valley Marine Archery Range YARD SALE Thousands of fishing lures at ridiculously low prices! DAILY GIVEAWAYS FRIDAY & SATURDAY Goody Bag from Oak Creek Ace Hardware SUNDAY Special Giveaway Just For Kids ALL 3 DAYS SPECIAL ATTRACTION West Texas Rattlesnake Show Featuring LIVE rattlesnakes! to, a n ks h t l ia Spec HOURS Friday: 1-7 Saturday: 10-6 Sunday: 10-5 ADMISSIONS SPECIAL ADMISSIONS Adults: $10.00 Children 6-12: $5.00 Children under 6: FREE Seniors 60+ (Friday) $5.00 Kids Day (Sunday) $1.00 off children s admission Military Discount (everyday) $1.00 off any adult s admission w/id