2019 European School of Information Theory, Sophia- Antipolis/Antibes, France

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1 2019 European School of Information Theory, Sophia- Antipolis/Antibes, France

2 Organizing Committee Paul de Kerret (EURECOM) Ligong Wang (ENSEA) Claudio Weidmann (ENSEA) Michèle Wigger (Télécom ParisTech) 1/6/ p 2

3 Overview ESIT 2019 in EURECOM/Antibes at the French Riviera 4.5 days: Monday morning 04/15 to Friday noon 04/19 5 tutorials, 3 plenary talks, 3 student poster sessions Expected number of students between 50 and 87 Different types of registrations. For IT Soc. members: without housing (250 ) double-occupancy (390 ) single-occupancy (500 ) 1/6/ p 3

4 5 Confirmed Tutorial Speakers Matthieu Bloch Tara Javidi Mari Kobayashi Ido Tal Frans Willems 1/6/ p 4

5 Technical Program at EURECOM 5 Tutorials Speakers ensure gender diversity, diversity of topics, and geographic diversity (2 from US, 2 from Europe, 1 from Israel) 3 Plenary talks Speakers: young European researchers, invited later in the year to catch new trends and new graduates Poster presentations by all students Can be ongoing works or state-of-the-art 1/6/ p 5

6 Schedule of the School 1/6/ p 6

7 EURECOM Graduate school and research center in ICT Located on the new Sophia-tech Campus New amphitheater with 200 seats, fully equipped to record talks Kitchen and terrace for lunches 1/6/ p 7

8 Housing in Antibes, in the heart of the French-Riviera Touristic resort between Nice (20km) and Cannes (10km) Famous for its old town, beaches, weather, Many touristic attractions around the city April is a good off-season time to visit 1/6/ p 8

9 Hotel L Etoile L étoile: 47 beds available 20 twins at singles at Neat hotel Very good location 5 minutes walking from bus and train station Good access to the airport and to EURECOM 5 minutes from old town of Antibes 1/6/ p 9

10 Located in the Center of Antibes 1/6/ p 10

11 Large Offer of Alternative Housing in Antibes Alternative to l étoile: Le collier, close to l étoile with many rooms and similar prices More alternatives (from cheap hostels to exclusive hotels) Apartment rentals (AirBnB etc.) Easter is still off-season! 1/6/ p 11

12 Transportation EURECOM-Antibes-Airport Antibes-EURECOM: Travel time around 20 minutes depending on traffic, but traffic should be light (it s vacation time) Bus 1: Every 10 minutes Bus 100: Every 10 minutes Bus 12: Every 45 minutes One-week bus tickets will be provided to participants, and students will by accompanied on their trip from the hotel l étoile to EURECOM and back. Airport-Antibes: Airport buses number 240 and 250: 16 return ticket Inter-city bus 200 (2 return ticket) Direct regional train at 10 minutes walking distance of the airport (3.70 ) 1/6/ p 12

13 Banquet Thursday Evening Short 1 hour visit of Grasse, a typical village on the country-side Transfer by coach Dinner in a typical Provencal restaurant: Le Moulin du Sault 1/6/ p 13

14 Discussion of Budget Attendees (at most 100 in total) At most 87 students 5 invited tutorial speakers (transportation + hotel) 3 plenary speakers (no registration fees) 3 organizers (transportation + hotel) + 1 organizer of 2020 school Expected IEEE IT Society sponsorship of dollars Limited financial risk IT Soc. subvention covers fix costs Budget is balanced for any number of participants Only limited risk when booking the restaurant, coach and housing Different types of housing to limit risk and fit the needs of students 1/6/ p 14

15 Registration Fees Registration type in Registration without housing (40) 250 Registration in twin room (40) 390 Registration in single room (7) 500 If not an IT Soc. member: 50 more 1/6/ p 15

16 Budget: Expenses Expenses Public transportation - 10 pass 7 days 1000 Coffee breaks -1 break in the morning -5 per break -Coffee in the afternoon 2500 Lunch -20 per lunch Welcome Reception - 15 per person 1500 Social event - 70 per person (transportion and dinner) 7000 Tutorial and plenary speakers per tutorial speaker -700 per organizer in Paris and 1 organizer of 2020 ESIT Registration management (EDAS) 1300 TOTAL /6/ p 16

17 Budget: Income Income in IEEE Sponsorship Registrations at 250 euros -87 registrations TOTAL Further sources of income (to be confirmed) Huawei: probably 5000 Euros, confirmation end of 2018 Telecom ParisTech: 1000 Euros Not accounted for in the proposed budget: would be used to lower the registration fees 1/6/ p 17

18 Conferences and Dates Proposed Date: 15-19/04/2019 IEEE ICASSP 2019: 12/05/ /05/2019 IEEE ICC 2019: 20/05/ /05/2019 IEEE ISIT 2019: 07/07/ /07/2019 in Paris IEEE ITW 2019: planned for summer or fall in Sweden 1/6/ p 18

19 Motion We request financial support from the IEEE Information Theory Society in the amount of $ for support of the 2019 European School of Information Theory 1/6/ p 18