CAMP CARD GUIDEBOOK. Introducing the 2019 Camp Card How to Sell Camp Cards Key Dates Policies & Procedures Scout Incentives Forms

Transcription

1 CAMP CARD GUIDEBOOK OK A Unit Leader er s Guide Introducing the 2019 Camp Card How to Sell Camp Cards Key Dates Policies & Procedures Scout Incentives Forms

2 INTRODUCING CAMP CARDS Camp Cards are designed to help units and their members earn their way to Summer Camp and Day Camp. Units participating in this program will earn 50% commission ($2.50) for each $5 Camp Card they sell. The sale begins February 1, 2019 and ends May 1, Three Fires Council Camp Card Unit Commitment Form Sign up easily at or continue to fill out this form YES! Our unit will participate in the 2019 Camp Card Sale! Unit Information: Unit Type: Pack Troop Crew Ship Post (Please circle one) Camp Cards At-A-Glance $250 value for just $5.00 Buona Beef: $3 off a $10 purchase. Colonial Café : $5 off a $25 or more purchase. Jiffy Lube: $8 off any signature service oil change. Legoland: Buy one ticket, get one free. (Up to 4 tickets at a time) The Value of Selling Camp Cards Program Cub Scout Day Camp Cost # of cards to sell per youth $ Webelos at CFL $ Summer Camp at CFL Angelo Caputo s Fresh Markets: $5 off a $50 purchase. Kane County Cougars: Buy one, get one free ticket. Papa John s: Free garlic knots with a purchase of any large pizza at menu price. Sport Clips: Free MVP upgrade. $ Unit #: District: How many cards would your unit like to start the campaign with? *We recommend units order 20 Camp Cards for each Scout that would like to sell. Pick-up location (circle one): Roundtable Council Office Unit Camp Card Key Contact: Name: Position in Unit: Address: City State: Zip: Best Contact Number: Address: Please return completed form to: Three Fires Council by FAX at or scan and to tfc@scouting.org. For more information or to register online, visit:

3 Your role as Camp Card Chair is to teach your Scouts how to sell. To get there, your unit needs to employ all three sales methods. Create a plan and train your Scouts in all three methods. This will give you the best results. HOW TO SELL Door to Door - Take your Sales Kit and Cards for a trip around the neighborhood. Highlight the great coupons! Ask your Patrol or Den to schedule a Blitz Day. This is a day when your fellow Scouts select a neighborhood and go door-to-door as a group to ask people to buy Camp Cards. Show & Sell (store front sales) - Set up a sales booth and sell Camp Cards on the spot. This can be an effective approach in the right location at the right time, but don t hang your hat on this approach alone. Focus on multiple locations at the same time. Be sure not to over schedule Scouts. Sell at Work - Great for Mom and Dad to help their Scout. Have Mom and Dad take the Sales Kit to work. Most importantly, when you are selling Camp Cards tell the people what the money is for! Sales techniques for Scouts Scout parents will appreciate that selling Camp Cards provides their child with an opportunity to improve self-confidence through public speaking. When selling, Scouts should: Wear their uniform. Smile and introduce themselves (first name only). Explain that they are raising money for summer camp, day camp, etc. Share a personal testimony of their time in Scouting. Explain that Camp Cards can save the buyer money on local purchases. Close the sale. Thank the buyer.

4 Each unit should have a Camp Card Chair. Their responsibilities are to manage all aspects of the sale and to clearly communicate sale information to your leaders, parents and Scouts. Responsibilities: Set a unit goal and per Scout sales goal for your Unit Kickoff. Secure locations and coordinate storefront sales. Prepare handouts for Unit Kickoff meeting for leaders, parents and Scouts. Explain the Camp Card program to your adult leaders. Recruit one or more parents as Assistant Chairs, as needed. Plan sales activities. Arrange to pick-up more Camp Cards at Council Office as needed. Collect and tally money from Scouts and submit one check payable to the Three Fires Council for Total Amount Due by May 15, 2019 at the Norris Service Center, 415 N. 2nd Street, St. Charles, IL Credit card payments over $250 will be charged a 3% processing fee. Submit Camp Card Contest Verification Form when applicable Update your Unit each week on sales total (post results at Unit meeting place). Your Unit Kickoff The objectives of your Camp Card kickoff are simple: 1. Get Scouts excited about Summer Camp/Day Camp. 2. Inform parents about why their child should attend Summer Camp. How can you ensure a successful kickoff? Make sure the kickoff is properly promoted through , phone and social media. Review the presentation with your Cubmaster or Scoutmaster prior to the meeting. Be prepared to talk about Summer Camp opportunities. Have snacks, drinks and music. WHAT IS A CAMP CARD CHAIR? UNIT YOUTH CAMP CARD RECEIPT (Scout Parent to turn in form to Unit Camp Card Coordinator) PACK TROOP CREW SHIP POST DATE DISTRICT UNIT# NAME ADDRESS CITY STATE ZIP PHONE Camp Cards Issued Total number of Cards Issued on this receipt To be completed upon card turn in Checks $ Cash $ TOTAL $ Cards Sold Cards Returned Total Cards this receipt *Units keep commissions and only turn in unsold cards and money due to Council. I recognize that each of these cards have a cash value of $5. There is no risk to our unit as long as all unsold cards are returned to our unit by May, By signing below I recognize that our unit will be charged $2.50 for every unreturned card. Our unit will close out our account (money/unsold cards turned in) by,2019 I agree to these terms: Date: Parent Signature Name of Youth: *NOTE Per the request of the vendors participating in the 2019 Camp Card, each card has a cash value above and beyond the unit selling price, 100% of unsold Camp Cards must be returned to our unit by May 1st. This will allow our unit to reconcile our account with Three Fires Council by May 15th. Downloadable forms available at

5 2019 Camp Card Contest Verification Please complete the form to be entered into the weekly drawings. Form may be faxed to Three Fires Council: or scanned and ed to This is to verify that of Name of Youth Pack / Troop / Crew / Ship / Post # (circle one) has sold 20 camp cards the week of and is qualified for this week s prize drawing. Unit Leader s Name Position Unit Leader Signature Date Camp Card Contest Verification This is to verify that of Name of Youth Pack / Troop / Crew / Ship / Post # (Circle One) has sold 20 camp cards the week of and is qualified for this week s prize drawing. Unit Leader s Name Position Unit Leader Signature Date Camp Card Contest Verification Please complete the form to be entered into the weekly drawings. Form may be faxed to Three Fires Council: or scanned and ed to tfc@scouting.org Please complete the form to be entered into the weekly drawings. Form may be faxed to Three Fires Council: or scanned and ed to tfc@scouting.org This is to verify that of Name of Youth Pack / Troop / Crew / Ship / Post # (Circle One) has sold 20 camp cards the week of and is qualified for this week s prize drawing. Unit Leader s Name Position Unit Leader Signature Date SAFETY & COURTESY Sell with another Scout or with an adult. Never enter anyone s home. Never sell after dark unless with an adult. Don t carry large amounts of money. Always walk on the sidewalk and driveway. Be careful of dogs while selling. Whether or not the person buys a Camp Card, always say, thank you. When selling Camp Cards Scouts are actually selling: Character A better community The benefits of Scout Summer Camp Emphasize that each card sold helps a Scout go to camp, purchase a uniform, or attend other Scouting activities. Camp Card sales are successful because communities want to support Scouting. Review these safety and courtesy tips with Scouts and parents.

6 December 2018 January 2019 January 2019 KEY DATES February 1, 2019 February 17 April 21, 2019 May 1, 2019 May 15, 2019 Camp Card promotions and unit sales sign-up begins Camp Card Promotions at Roundtable Meetings Camp Cards distributed at Roundtable Meetings Camp Card sales begins Weekly youth drawing contest Camp Card sale ends Units turn in money and unsold Camp Cards to the Norris Volunteer Service Center (Council Office)* Sell 20 Camp Cards and you will be eligible for the weekly drawings for a $25 Scout Shop Gift Card or Walmart Gift Card. *For every 20 cards a Scout sells they will be entered in to the drawing. *Submit forms every week by Friday. *Drawings will take place once a week for 10 weeks. Grand Prize for Top Seller The Scout who sells the most Camp Cards will have their choice of one the following grand prizes: One Week at Summer Camp at Camp Freeland Leslie Two Weeks at a TFC Day Camp $400 Shopping Spree to the Scout Shop Apple ipad Xbox One X May 15, unit sales tracking sheet to validate top sellers (tfc@scouting.org) June 1, 2019 Grand Prize for Top Seller June 1, 2019 Commission drops to 35% June 14, 2019 Commission drops to 25% Policies & Procedures *Return Policy: Camp Cards can be returned to the Norris Volunteer Service Center or District Executives without penalty during the sale. The cards MUST be in new condition (including snap off discounts). We reserve the right to refuse product that has been damaged. The UNIT is RESPONSIBLE for ANY unreturned cards (lost, misplaced, damaged etc.). Be sure Scouts and parents treat each card as if it were a $5 bill! Top seller must sell at least 200 Camp Cards Additional forms available at: *Units must turn in money and unsold camp cards by May 15, 2019 to qualify for the grand prize. *Downloadable forms available at