37th. Edition. Exhibitor Manual

Transcription

1 37th Edition Exhibitor Manual The International Tourism Fair, FITCuba 2017, is the perfect place to exchange information about the promotion of Cuba as a travel Destination at international level, as well as issues of mutual interest for the destination and partners involved in its tourist development. FITCuba 2017 is, undoubtedly, the perfect way to establish new links or strengthen the existing ones.

2 The Cuban Ministry of Tourism wishes you many successes in this new edition of the most important event of Cuba s tourist industry. INDEX Accreditation.. 3 Modalities for participation 4 Hiring of areas 7 Import and/or customs services 11 Exhibitor Agenda..11 Contacts..12 2

3 Accreditation If you want to participate at FITCuba 2017, contact us at: To request your accreditation in direct contact with the Organizing Committee of the event: address: Phone number: (537) ext 172, ext 180, ext 240. The registration price is $50.00 cuc and it includes Accreditation Participation in the official opening ceremony and closing ceremony, working sessions and main activities of the fair Information kit Five hours for free internet access. Accreditation can be paid in cash or by cheque, if you have an account with the International Finance Bank. Accreditation materials could be received at the Accreditation Room of the exhibition center at Playa Pesquero Hotel during the first days of the event. 3

4 Modalities for Participation Hiring of Meeting Rooms The good term of a business is also conditioned by the space where it is carried out: a lit and acclimatized environment, with excellent food services and the appropriate technology make the correct decision. Complying with those requirements, as good hosts, we offer you the favorable meeting rooms to give talks and business planning within the framework of the 37th International Tourism Fair of Cuba. "Suitcase in hand" The international exhibition overview is expanded, and becomes more diversified and extensive. If you have a little time and participate in this FITCuba 2017 event with business proposals completely developed, we also offer you the opportunity to carry out a "suitcase in hand" mode present in all trade fairs. 4

5 Business Pavilion A business pavilion will be opened for a third consecutive year parallel to the traditional promotional and commercial fair. The foreign investment opportunity in the Cuban tourist sector currently presents broad prospects as of the approval of the new Foreign Investment Law, aimed at increasing investment with foreign capital to establish and encourage new hotel and extra-hotel products, as a way to make the national economy more dynamic. Participants at the Multipurpose Hall 2 pavilion could contact the Cuban Ministry of Tourism, Cuban hotel groups: Gran Caribe, Islazul, Cubanacan, Gaviota, Palmares Business Group (golf courses and other extrahotel projects), the MARLIN Nautical and Marinas Entrepreneurial Group and Cuban medical attendance to exchange on their business opportunities portfolio for the foreign investment. Exhibition of national tourism destinations. This exhibition will be dedicated to promote tourist destinations in Cuba. It will exhibit, through beautiful pictures and other artistic works, the latest news of those places. Participants in this event will enjoy the natural beauty of the different regions and, at the same time, will rapidly make contact with old and new professionals of the sector. A cultural activity will be held at the Sport Club, between Gibara Theater and the route to Bungalow 18 at Playa Pesquero Hotel. 5

6 Nautical exhibition Cuba has broad potentialities to develop navigation and diving: maritime resources, underwater patrimonies and key areas with exceptional characteristics. These benefits should be shown during a nautical exhibition including the attractions and the infrastructure of marinas such as MARLIN S.A. and Gaviota companies, and other foreign exhibitors. This exhibition aims to become the main maritime potentiality of Cuba. It will be located in the outside sitting areas of the Bungalows Meeting Rooms. Exhibition for local suppliers As a complement of the commercial and promotional activities, participants could enjoy an interesting culinary and product exhibition, services, typical premises of the eastern region of the country. The exhibition is in Bloc 3 - Buffet at Playa Pesquero Hotel. 6

7 Hiring of areas Meeting Rooms The exhibition center at Playa Pesquero Hotel has about 120 rooms destined for meetings. These rooms are located in blocs 18, 19, 23, 24 and 28. Rental price: $700 cuc for the three days of the fair. It includes: Furniture and assembly of the standard design. Cleaning service and daily replacement items, in addition to electricity. Extra services for interior decoration will not be included in the cost; they will be in charge of the exhibitor who hires the room. The decoration could not damage the structure of the walls, ceiling, floor, doors and windows. Furniture includes: 2 tables 4 chairs Furniture with drawers and mini-bar. 1 TV set 1 electric coffee maker 2 armchairs 1 small table 2 outdoor plastic chairs 1 outdoor plastic table 7

8 2 lamps (1 standing lamp and 1 table lamp) Telephone Meeting Room Layout: The exterior decoration of the rooms should be reconciled with Publicitur agency on the basis of the environment project of FITCuba The cost for renting a room does not include a telephone service. This service should be contracted independently to the hotel, following the rate established by the Cuban Telecommunications Enterprise (ETECSA). Food and beverage service will not be also included; it could be directly hired to the hotel. See contract. Floral decorations are not included. The hotel will additionally offer a flower delivery service that should be directly contracted. Each room has five 220-v electrical flat and round connectors. Date of Assembly: 02/05/2017 Date of Session: 03-05/05/2017 Date of Disassembly: 06/05/2017 8

9 Business Pavilion Location: Multipurpose Hall 2 Date of Assembly: 02/05/2017 Date of Session: 03-05/05/2017 Date of Disassembly: 06/05/2017 Participants: 1. Mintur 2. Gran Caribe 3. Cubanacan 4. Gaviota 5. Marlin 6. Palmares 7. Cuban medical attendance Commissary Service: This service could be hired to the hotel. See contract. Exhibition of national tourism destinations. Location: Sport Club, between Gibara Theater and the route to Bungalow 18 at Playa Pesquero Hotel. Date of Assembly: 02/05/2017 Date of Session: 03-05/05/2017 Date of Disassembly: 06/05/2017 Exhibitors: Territorial Delegations of Cuba as a travel Destination 9

10 Nautical Exhibition Location: Outside sitting areas of the business bungalows. Date of Assembly: 02/05/2017 Date of Session: 03-05/05/2017 Date of Disassembly: 06/05/2017 Price: $20.00 cuc per square meter Exhibition for local suppliers Exhibitors: Local companies of products and services for tourism. Location: Bloc 3 - Buffet Hotel Date of Assembly: 02/05/2017 Date of Session: 03-05/05/2017 Date of Disassembly: 06/05/2017 Price: $35.00 cuc per square meter. The furniture is included. 10

11 Import and/or customs services. The customs agent and the official importer of the event will be soon informed. Exhibitor Agenda What to do? March April May Accreditation Notices through online accreditation 15 /4/ 17 3 / 5 / 17 Hiring of areas for meeting room Confirmation of participation for business pavilion Hiring of areas for the exhibition of local suppliers. Deadline: 10 /4/ 17 Deadline: 10 /4/ 17 Deadline: 20 /4/ 17 11

12 Contacts Mintur Organizes and sponsors Janet Ayala Díaz Communication Management MSc.Alberto Encinoso Lemus Communication Management Cubatur Official Inbound Travel Agency Carelys Ruz Rodríguez Phone number: (53) / Claudia García Martínez Phone number: (53) / Playa Pesquero Hotel Venue for the event José Luis Pérez Méndez Sales Executive. Playa Pesquero Hotel Pesquero, Rafael Freyre, Holguín, Cuba. Phone number:

13 Cubana de Aviación airline Air Transportation MINTUR Business Management Business exhibition José Reynaldo Daniel Alonso, Business Manager +53 (7) x 379 Logistics Management Exhibition of local suppliers Yaimara Trista Jiménez, Logistics Manager yaimara.trista@mintur.tur.cu Phone number: +53 (7) x 709 Publicitur S.A. Comprehensive realization Dunia Rivero Goire Head of the accounting department: dunia@publicitur.cu Lilian Dominguez Ibarra: lilian@publicitur.cu Executives department Direct phone number: Phone number: al 29 ext. 217/218 13