TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION

Transcription

1 TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION CONTRACT DOCUMENTS AND SPECIFICATIONS TRUE Consulting September 2012 Job No

2 PLANHOLDER REGISTRATION FORM Request for Tender No TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION CLOSING DATE AND TIME: Wednesday, Sept. 12, 2012 at 2:00 PM For any further distributed information about this Request for Tender please complete this form and , fax or hand deliver to: TRUE CONSULTING FALCON ROAD KAMLOOPS, BC V2C 4J2 Attention: Todd Turnbull, AScT Fax: Company Name: Address: Contact Person: Contact Telephone: Contact Contact Fax: Only Proponents completing this form will be issued any addendums and/or any additional information regarding this tender. It is the sole responsibility to the Proponent to ensure that the receipt confirmation form has been received by TRUE Consulting. Signature Date

3 TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION CONTRACT DOCUMENTS - TABLE OF CONTENTS Section Pages Invitation to Tender Tender Form TF 1 TF 3 General Conditions GC 1 GC 2 Contract Specifications CS 1 LIST OF DRAWINGS: Spartan Drive and Fuji Court Plan E1 Dividend Ridge Street Light Design E2 Dividend Ridge Booster Station and Details Town of Osoyoos Standard Drawing SL-1 Typical Street Light

4 INVITATION TO TENDER TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION Sealed tenders clearly marked Dividend Ridge and Spartan Drive/Fuji Court Street Light Installation will be received at the Town of Osoyoos Municipal Offices, 8707 Main Street, Osoyoos, B.C. up to 2:00 p.m. local time on Wednesday, September 12, Tenders will be opened in public at the Town of Osoyoos Municipal Office at 2:00 p.m. on the tender closing date. The project comprises the following: assembly, transport, and installation of 43 street and walkway light standards complete with luminaires. related wiring, electrical and commissioning. Tender documents may be obtained online from Town of Osoyoos Municipal website. A Planholder Registration Form must be completed and faxed to TRUE Consulting in order to receive any addendums and/or additional information regarding this tender. The lowest or any tender will not necessarily be accepted. Ron Doucette, Director of Operations Town of Osoyoos

5 Page TF 1 TOWN OF OSOYOOS TENDER FORM DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION Tender of: To: Town of Osoyoos 8707 Main Street Osoyoos, B.C. V0H 1V0 Gentlemen: In response to the Invitation to Tender, the undersigned has carefully examined the site and the Contract Documents for the construction of: Dividend Ridge and Spartan Drive/Fuji Court Street Light Installation as shown on drawings: Spartan Drive and Fuji Court Plan E1 Dividend Ridge Street Light Design E2 Dividend Ridge Booster Station and Details as prepared by TRUE Consulting. We, the undersigned, will provide all necessary labour, equipment, materials, supervision and other items required to complete the works in accordance with the contract drawings at the herein stated tendered price. The undersigned agrees that the Town of Osoyoos will not be responsible for any errors or omissions on the part of the undersigned in preparing this tender. The undersigned agrees that this tender constitutes a firm and irrevocable offer to the Town of Osoyoos and cannot be withdrawn for a period of thirty (30) calendar days after the tender closing date. We agree to begin work immediately upon receipt of Notice of Tender Acceptance and to proceed with the work in such a manner as to complete construction within thirty (30) calendar days of the date of Notice of Tender Acceptance.

6 Page TF 2 TENDER FORM TOWN OF OSOYOOS DIVIDEND RIDGE AND SPARTAN DRIVE/FUJI COURT STREET LIGHT INSTALLATION Supply all labour, equipment and appurtenant materials to install street and walkway light standards and luminaires to be supplied by the Town. The scope of work includes but is not specifically limited to: all necessary liaison and arrangements with Town relating to connection of the street lights. preparation and filing of necessary permit applications with the electrical inspector. acceptance of Town-supplied street light standards at the Public Works Yard, transport to locations and installation. all appurtenant electrical works including supply and installation of breaker panel, and photo cell with associated wiring. PART SPARTAN DRIVE AND FUJI COURT 1.1 Accept delivery at Public Works, transport, and install street and walkway light standards. ea Wiring, electrical and commissioning of street lights. L.S. Subtotal Part Spartan Drive and Fuji Court PART DIVIDEND RIDGE NEIGHBOURHOOD 2.1 Accept delivery at Public Works, transport, and install street and walkway light standards. ea Construct including all necessary materials, electrical service for street lights inside Fairway Hills Booster Station as shown on design drawing E Wiring, electrical and commissioning of street lights complete with connection to electrical service in Fairway Hills Booster Station. L.S. L.S. Subtotal Part Dividend Ridge Neighbourhood PART CONTINGENCY ALLOWANCE $3, Tender Subtotal for Part 1.0, 2.0 and 3.0 HST (12% of above Subtotal) TOTAL TENDER PRICE

7 Page TF 3 Dated at: This day of, (Name of Corporation, Partnership or Organization) (Address) (Telephone) (Fax) (Signature of Authorized Person) Accepted by the TOWN OF OSOYOOS (Date) (Signature and Title) (Signature and Title)

8 GENERAL CONDITIONS Page GC 1 GC-1 Payments Payment will be made in accordance with the tendered lump sum price for the work. Payment in the amount of 100% of the tendered lump sum price will be made within twenty-one (21) days of completion in accordance with these documents. GC-2 Oral Agreements No oral instruction, objection, claim, or notice by any party to the others shall affect or modify any of the terms or obligations contained in any of the Contract Documents, and none of the provisions of the Contract Documents shall be held to be waived or modified by reason of any act whatsoever, other than by agreed waiver or modification thereof in writing. GC-3 Contractor s Comprehensive General Liability Insurance The Contractor shall protect himself and indemnify and save the Town of Osoyoos harmless from any and all claims which may arise from the Contractor s operations under the contract where bodily injury, death or property damage is caused and for his purpose shall, without restricting the generality of the foregoing, provide and maintain insurance acceptable to the Town, either by way of a separate policy or by an endorsement to his existing policy, and subject to limits of not less than $2,000,000 (Two Million Dollars) inclusive per occurrence for bodily injury, death and damage to property including loss or use thereof. GC-4 Automobile Liability Insurance The Contractor shall provide and maintain liability insurance in respect of owned, licensed vehicles subject to limits of not less than $2,000,000 (Two Million Dollars) inclusive. GC-5 Indemnity The Contractor shall indemnify and save harmless the Town of Osoyoos from and against all losses and claim, demands, payments, suits, actions, recoveries and judgements of every nature and description brought or recovered against the same and/or the Town, by reason of any act or omission of the said Contractor, his agents, or his employees, in the execution of the work or in the guarding of it. GC-6 Workers Compensation For the purpose of the work of this contract, the Contractor shall be deemed the Prime Contractor for the work site under the Regulations of the Workers Compensation Act and Occupational Health and Safety Regulation and must fulfil all of the obligations required of a Prime Contractor. GC-7 Inspection of the Work The Town of Osoyoos and/or its appointed representative will have the right of access to the works for purposes of inspecting the Contractor s work to determine compliance with these Contract Documents.

9 Page GC 2 GC-8 Claims for Extra Work If the Contractor claims that any instruction by drawings or otherwise involve extra cost under this Contract, he shall give notice to the Town of Osoyoos in writing immediately. The Contractor shall then follow the Town s instructions regarding proceeding with the work in question. No Claim for Extra Work shall be valid unless so made. GC-9 Business Licence Tenders will be accepted from contractors having a business licence issued by the Town of Osoyoos for contracting consistent with the scope of this contract. Tenders will not be accepted from contractors not possessing a business licence issued by the Town of Osoyoos. GC-10 Qualifications of Tender Tenders shall not be qualified or submitted with conditions. A tender that contains qualifications will be considered as non-compliant with the tender documents and therefore rejected.

10 Page CS 1 CONTRACT SPECIFICATIONS CS-1 Materials to be Supplied by Town Materials to be supplied by the Town for the work of this contract comprise: 26 6m high poles complete with 48 watt LED fixtures, bases, and mounting arms. 17 8m high poles complete with 106 watt LED fixtures, bases, and mounting arms. The materials will be supplied to the contractor at the Public Works Yard. The installation price shall include necessary assembly of Town-supplied materials. CS-2 Handling of Materials All materials to be supplied by the Town have been powder coated and/or painted in accordance with the Town s colour scheme for street lights and related appurtenances. Any damage to coatings as a result of the contractor s activities shall be repaired. The contractor shall thoroughly inspect and bring to the attention of the Town any surface defects in the supplied materials at the time of acceptance at the Public Works Yard. CS-3 Electrical Service Connection at Marina Washroom Building The Spartan Drive street lights and Marina walkway lights are to be connected to an existing breaker panel inside the mechanical room at the Marina washroom building. All work associated with the breaker panel and connection to Fortis will be by others.

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