WinShape Camps Handbook 2018

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1 WinShape Camps Handbook WinShape Camps are brought to you by:

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3 Welcome to WinShape Camp In a few short days your child will be participating in a week full of fun! We are glad your camper is joining us! Here are some important details for camp week. We Have over 350 campers and want to ensure that camp runs smoothly! Thank you for working with us to make it the Best. Week. Ever! Katrina Dorroh WinShape Camp Director WinShape Camp Leadership Team Katrina Dorroh Beth Gibbs Dana Newton Karen Swan Michelle Jones Rachel Jones Jeff Musick Mark Miller Jennifer Johnson Darin Wiggins Joanna VaDewater Casey Palilonis Debbie Palilonis Winshape Host Site Director Childcare/Volunteer Hospitality Coordinator Support Food for Days Coordinator WinShape Team Hospitality Coordinator Youth Volunteer Team Scholarship Coordinator Social Media Coordinator Support CFA Operator Prayer Support Food Preparation Coordinator Food Preparation Coordinator Communication with WinShape Camp Leadership Team If you have questions or concerns, please let us know as soon as possible. We appreciate being made aware of any concerns that may affect your camper s experience. (illness, divorce, death of family member/pet, etc.) Call (Church office) Or winshapecamps@peninsulabaptist.com

4 Camp Detail Summary Camp Dates: June 25-29, 2018 Host Site: Drop-off Time: Camp Starts: Pick-up Times: Camp Theme: Peninsula Baptist Church 687 Brawley School Road Mooresville, NC :45 am - 8:20 am 8:30 am (lots of fun activities before camp starts) Monday - Thursday 4:55 pm Friday 11:35 am The Shepherd He is Mine Friday Family Fun Day Chick-fil-A provides lunch to all the campers and their families. Bring a picnic blanket or chair to sit on. Bruster s will also be here with FREE Ice Cream!

5 Daily Schedule Monday, June 25 through Thursday, June * Lunch is over at 1:15 pm. Bring a blanket or chair to sit on. Pop up tents are welcome too!

6 Camp Preparation What Does My Camper Need to Do or Bring? Arrive on time Bring a bag lunch or bring money to purchase Chic-fil-A at the Chic-fil-A tent. Food For Days students will have lunch provided for them. Camper should wear comfortable clothes and closed-toe shoes (No crocs/flip-flops) There is an afternoon snack provided each day. Bring a water bottle and sunscreen (apply sunscreen before arriving at camp) Label all items (lunch bags, backpacks, water bottles, sunscreen, caps, etc.) Campers should NOT bring the following to camp: cell phones, ipods, ipads, electronic games, valuables, weapons, toys, balls, candy, stuffed animals, action figures, etc.

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8 Bus Transportation (Food For Days Students Only) For those families that requested bus transportation through Food for Days for their camper for the morning and/or afternoon, you will be contacted by our Bus Transportation Coordinator from Peninsula Baptist Church. You will receive a phone call and/or (if provided) the week before camp to setup the pick-up and drop-off times for your camper. Please make every effort to return the phone call and/ or message to ensure your camper has a ride to camp. If your camper is NOT confirmed to ride the bus with the Bus Transportation Coordinator they will not be transported to/from camp. IF you do not receive a phone call and/or from the Bus Transportation Coordinator by Thursday, June 21st please call the Peninsula Baptist Church office at To ensure the security of your bus rider, they will be given a plastic wristband to wear during the week of camp to let us know that they are being transported to and from camp that week. PLEASE have your CAMPER WEAR the PLASTIC WRISTBAND ALL WEEK so that we can ensure they quickly get on the bus especially for the ride home. If you have any questions regarding bus transportation during the week of camp, or if your camper will NOT be riding the bus on a specific day, please call the church office at Please Note: If you DID NOT request bus transportation and will be bringing/ picking up your child at camp, please read the next few pages regarding arrival and pick-up procedures.

9 Arrival Procedures Using Wristbands PARK and WALK your camper to the Check-in Area EVERY morning. At check-in, get your camper s name tag and matching parent/ child wristbands which you will need for PICK-UP. Wristband colors change each day so you must walk your child in to get the NEW wristband for pick-up that day. Find their Team Name on their name tag and place their lunch in their team bag. If you need to add or remove a person from your Authorized Pick-Up List, see one of the WinShape Camp Leadership Team members from Peninsula Baptist Church. If your camper ARRIVES LATE (after 8:30 am) WALK your camper in to the church entrance and the receptionist will escort your camper to the correct location. Attendance If your camper is sick or will not be attending camp that day, please call the church office at so we can account for them.

10 Pick-Up Procedures (Monday-Thursday) Begins Promptly at 4:55 pm Park in the back parking lot. (see map on last page) Follow Directional signs to the Worship Center and WAIT at the back door. Show your license and matching wristband to the WinShape Camp Team Checkout member. Your name will be checked to see if it is on the Authorized Pick-Up list. Important Notes: Only adults listed on the authorized list will be able to pick-up their child. If you need to add or remove and individual from the authorized pick-up list for your child, please see a WinShape Camp Checkout Team Member. If you have adult listed as an authorized pick-up person and they do not have the matching wristband, the adult will need to show their license for pick-up. No Exceptions. If you drop-off in the morning and another authorized adult is picking-up your child, we suggesting taking a picture of the wristband and sending it to that adult. Once approved, in order to maintain safety, groups of 20 authorized adults will be allowed into the Worship Center to pick-up their child. Your camper will be sitting in a line with their group by tribe, color and team.

11 Pick-Up Procedures (Monday-Thursday) Continued Once you locate your camper s team: Present the matching wristband to the WinShape Team Leader. They ll check the wristband numbers to make sure they match. If the wristbands match the leader will TAKE the adult s wristband and CUT the wristband off the child s wrist. The WinShape Camp Team Leader will TAKE your camper s name tag for use the next day. Important Note: Upon exiting the Worship Center, a WinShape Camp Team member will double-check to make sure your camper s wristband and name tag have been taken by their leader. This lets us know that your camper has been released to the appropriate authorized adult. If you have another child to pick-up, proceed to that group quickly and follow the same check-out procedures. Please be PROMPT in picking up your child and exit quickly. If you need to speak to a friend or make other plans, please do so after you have left the building. This allows us to let the next group of parents in to pick-up their campers. Thank you! Sno-Cones are available daily before and after camp. For $4 your camper can purchase unlimited sno-cones for the week. Lost and Found: There is a lost and found located outside of the Worship Center. Items not claimed for 2 weeks after camp will be donated to charity.

12 EARLY Camper Pick-Up Procedures (By 4:00 pm Monday-Thursday) If you need to pick-up your camper for any reason PLEASE PICK THEM UP BY 4:00 PM at the Checkpoint Area. An authorized volunteer will assist you. Between 4:00 and 4:25 pm campers are in various activities around the campus. It will take minutes to locate your camper for early departure. If you come during this time to pick-up your camper, be prepared to wait. Please Note: The WinShape Camp Team is busy preparing for the end of the day release of over 350 campers on-site for regular pick-up at 4:55. We appreciate your willingness to plan ahead of time if your child must leave early to ensure a smooth departure. Abiding by these procedures makes sure checkout is quick for everyone. *CHECKPOINT CLOSES at 4:25 pm. If you arrive after this time please proceed to the back parking lot for regular pickup at 4:55 pm.

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14 Medical and Health Information Medication Drop-off (during morning arrival) If your camper has medication to be given during the day, please take it to the camp nurse located at the Medical Tent. If your camper rides the bus, please give the medication to the bus driver. We will make sure it gets to the camp nurse. Pick-Up of Camper s Medication If you need to pick up medication at the end of the day, the camp nurse will be stationed at the Exit Doors upon check-out of your camper. If your camper is riding the bus, the medicine will be given to the bus driver to be sent home. Minor Injuries WinShape Nurses/Staff will treat routine cuts, scrapes and bumps. Emergency In case of an emergency, every effort will be made to contact the camper s parent. If the parent cannot be contacted, the emergency contact listed on your camper s registration will be notified and prompt action will be taken to address the emergency. Signed authorization allows WinShape Nurses/Staff to take necessary and immediate action to address the emergency. Illness WinShape Nurses/Staff cannot care for sick campers. Parents will be called to pick up sick campers. Please DO NOT bring children to camp who show signs of illness. If parents or guardians can t be reached, the emergency contact listed will be called to pick-up the camper. If a camper shows no overt signs of illness, but complains of illness or indicates they cannot participate in camp activities, the parent or emergency contact will be called to pick up the child.

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16 Thank you to our amazing Community Partners!