Iroquois District Fall Camp-O-Ree November 2-4, 2018 LEADER S GUIDE. Harry S. Frazier Scout Reservation

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1 Iroquois District Fall Camp-O-Ree November 2-4, 2018 LEADER S GUIDE Harry S. Frazier Scout Reservation Camp Crooked Creek 950 Terry Drive Shepherdsville, KY 40165

2 Table of Contents Page Map and Directions to Camp 3 Event Schedule 4 Unit Preparation for Camp 5 Sample Gateways 6 Camp Policies and Procedures 7-8 Buddy System 7 Camp Security 7 Alcohol Policy 7 Tobacco 7 Vehicles 7 Parking 7 Uniforms 8 Stoves/Lanterns 8 Camp Sites 8 Knives/Axes/Hatchets/etc. 8 Trash 8 Clean Up 8 Camp Emergencies 8 What to Bring to Camp 9 Fee Schedule/Refund Policy 10 Forms

3 MAP and DIRECTIONS CAMP CROOKED CREEK 950 TERRY DRIVE SHEPHERDSVILLE, KY From North or South: Take I-65 to the KY-245 exit (exit 112) towards Clermont/Bardstown. Merge onto Clermont Rd/KY-245 via the ramp from the North turn left off the ramp, from the South, turn right off the ramp. Turn right onto Plenmar Drive. Turn left onto Terry Drive. You will see a sign saying Iroquois Fall Campo-Ree on the right after Cub World. There will also be a person standing by the road. This Fall Camp-o-Ree is all about fellowship in our district. Walk around & meet with other units. Show others what makes your Unit different. Allow the SPL to plan and lead the weekend of event. This weekend is for your unit to use Scout skills, to build a gateway using poles and the knots/lashings they have been taught, but most of all be safe and have fun! 3

4 Event Schedule Friday, November 2 Unit Registration/Check In The pavilion at Camp Koch 6:00 pm-9:00 pm SPL/Scoutmaster Orientation Flagpoles in the Parade Field 9:00 pm-9:30 pm Taps/Lights Out Assigned Campsite 11:00 pm Saturday, November 3 Troop/Patrol Formation Flagpoles in the Parade Field 9:00 am Troops open camp site to fellowship / build gateway 9:30 am Lunch/SPL Time Assigned Campsite 12:00 pm-1:00 pm Troops re-open camp site to fellowship / continuing to build gateway 1:00 pm-4:00 pm (Gateway Judging 3:00-4:00 pm) Troop/Patrol Formation Flagpoles in the Parade Field 4:00 pm SPL/Scoutmaster Time Assigned Campsite /Campfire or Dutch oven cookoff 4:30pm-7:30pm Closing Ceremony / Campfire Parade Field Camp Koch 8:00 pm-8:30pm Taps/Lights Out Assigned Campsite 11:00 pm Sunday, November 4 th Cleanup and Break Camp Assigned Campsite 10:00 am 4

5 Troops must clear camp by 10 AM on Sunday. SPL must be checked out by Camp-o-Ree staff before departure. Troops will receive patches after Unit is cleared from site by camporee staff. Unit Preparation for Camp-O-Ree If your unit follows the steps listed below, the process of preparing everyone for an enjoyable camporee experience should go smoothly. Upon Receiving the Leaders Guide: Inform or remind all Scouts and parents of the dates for the camporee Recruit two or more adult leaders to spend the weekend with your unit. All troops must follow BSA guidelines as described in the Guide to Safe Scouting Note the payment dates to ensure your troop can get the early registration discount Prior to November 2, 2018 Register online or mail in your troop reservation and registration to: o Lincoln Heritage Council ATTN: Iroquois District Fall Camp-o-Ree Sycamore Station Place Louisville, KY If applicable, make checks payable to LHC-BSA From February to November: Ensure your Scout Parents have the information about the camporee weekend Have your SPL and Patrol Leaders review basic Scout skills Arrange for transportation to and from camporee Gather items to make your Unit s gateway One Week Prior to Camporee Review camporee schedule with Scouts and families Prepare troop/patrol equipment to bring to camp Collect permission slips and applicable health data and forms SPL should review Scouts personal gear Be Prepared for any kind of weather! Finalize meal plan Finalize transportation plan to and from camporee Make sure you have the materials needed to build your Unit s gateway 5

6 We have provided a few examples on page 6 of gateways to get your Unit thinking and planning. Feel free to look up plans online or come up with your own. 6

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8 Camp-o-Ree Policies and Procedures Anyone participating in this event is expected to follow Boy Scouts of America National Guidelines as outline in the Guide to Safe Scouting. An online version of the Guide to Safe Scouting is available at: The Law is the Rule - Everyone is expected to abide by the Boy Scout Law, Oath, Motto, and Slogan. Buddy System - All Scouts will use the Buddy System for safety. Adults/Leaders should be notified prior to Scouts leaving their assigned campsites. Camp Security - All visitors to the camp must check in at the Administration Building and sign in. A sign in log will be maintained, and positive identification is required (Driver s License, Military, or government issued ID card). Prior to departure, visitors must sign out so accountability is kept of who is on Camp property. Alcohol/Controlled Substance Use - Consumption or possession of alcoholic beverages or controlled substances will result in immediate dismissal from camp property. Use of alcoholic beverages or a controlled substance is not permitted at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members. Tobacco - Use of tobacco products by youth participants is prohibited. Use of tobacco products by youth will result in immediate dismissal from camp. Boy Scouts of America guidelines require a smoke-free environment for Scouts. If adults must smoke, do so out of sight of youth participants. Please field-dress your butts and properly dispose of them. Smoking in any building on camp property is prohibited. 8

9 Vehicles - Parking will be in designated areas only. Unless otherwise posted (i.e. the main road to camp), the speed limit through camp areas is 3 mph (walking speed) this is not to inconvenience anyone, it is for the safety of our youth. One person per seatbelt, and seatbelts are required by state law to be worn by all occupants of a vehicle. NO RIDING IN TRUCK BEDS. No RVs, ATVs, golf carts, or generators permitted. Camp and Lake Walk, do not run, within your campsite Remember tent stakes and tie downs Close-toed shoes to be worn at all times Stay out of the lake and other bodies of water No water craft or swimming permitted Fish may be taken with hook and line only Do not ditch or trench your tents Practice Leave No Trace Trash your trash. Remove trash from campsites. No pets (service animals only) No bikes Uniforms - The Boy Scout Field Uniform, also known as Class A uniform, should be worn at opening and closing ceremonies, and while participating in the Camp-o-Ree event stations. The Activity Uniform t-shirts, also called Class B (Scouting appropriate), are permitted during cleanup activities and SPL/free time at troop/patrol assigned campsites. Stoves and Lanterns - Follow BSA guidelines for fuels. Keep open flames out of and away from tents. Camp Sites - Do not cut trees! Either collect wood from downed trees, or bring your own firewood or charcoal. Pit/trench fires are prohibited use the fire rings provided at the campsite. Never leave a fire unattended, especially when going to bed. Either extinguish the fire prior to going to bed, or post a rotating fire watch. Please make sure before leaving Sunday morning that your fire is cold-out and that your campsite is completely cleaned up. All campfires should be extinguished according to BSA guidelines. Knives/Hatchets/Axes/Chainsaws/Firearms - Unauthorized firearms are prohibited on Camp Crooked Creek. Chainsaws are prohibited unless operated or authorized by Camp ranger. Fixed blade, sheath, or other survival type knives are prohibited. Folding or pocket knives are permitted by those Scouts that have earned their Totin Chip. Axes and bow saws are permitted only in axe yards or at the camporee stations that require them. Rocks and Sticks - Although tempting, do not throw or kick rocks or swing sticks around. Injury or damage to property usually results from Scouts not following these rules, and adult leaders not enforcing them. Throwing/kicking rocks or swinging sticks around will result in a Scout(s) being asked to leave the campout. First Aid - Minor first aid should be handled at the campsite or activity area where the injury occurs. For major first aid and serious incidents inform adult camporee staff. 9

10 Trash - Remove trash from campsites or activity area to a dumpster. Do not leave trash in your campsites overnight skunks and raccoons love to visit and will come visit you if you leave trash in your campsites. Cleanup/Checkout Procedure - When your unit is ready to leave camp, please send the SPL to the HQ text in the Koch Camporee area and a staff member will come and check out your site. Please clean up your area and leave it the same or in better condition than how you found it. Please do not leave anything behind. Trash can be dumped in the dumpster on your way out of camp. Fires should be COLD OUT. Camp Emergencies - With the exception of a weather emergency, all campers are to report immediately to their campsites upon hearing and emergency signal. In the case of a weather emergency, campers should seek protective shelter. Once the weather emergency is over, campers should return immediately to their campsites. Campers will remain in their campsites until the ALL CLEAR signal is given by a camporee staff member. Leaders should review these procedures with their campers. The following emergency signals will be used: FIRE ALARM two long blasts on siren WEATHER EMERGENCY one long blast on siren ALL CLEAR four long blasts on siren All participants should follow the directions of camporee staff in the event of any emergency. What to Bring to Camp Unit Leaders please distribute copies of this page to your campers. Tents WILL NOT be provided camping will be in your own tents. Be sure to pack enough items for the weekend, and don t forget, it s Kentucky the weather could be cold, warm, semi-wet, wet, or very-wet. Personal Gear: Scout Uniform Boy Scout Handbook Totin Chip T-shirts Pants Extra socks and underwear Footwear Warm clothing (winter jacket, stocking cap, gloves/mittens, etc.) Long underwear (optional be sure to check weather) Sleeping Bag Sleeping pad (optional) Toilet kit (tooth brush, toothpaste, towel, soap, deodorant, etc.) Towel Water bottle Flashlight and extra batteries Pen/pencil and paper/notepad 10

11 Pocket Knife (must have Totin Chip) Fire Starting Kit (flint and steel, etc. Must have Firem n Chit) Watch Raingear Tarp Hat What NOT to bring: Bike, Rollerblades or skates Sheath, butterfly, survival or any fixed blade knife, fireworks Suggested Troop Equipment These are suggested items. Troops should bring additional items typically used by their units. Tents and ground cloths/tarps American flag and Troop flag Patrol Flags Lanterns Water containers Water coolers Fire Extinguisher Dining fly/poles/rope Camp saw/axe Food for weekend 11

12 Fee Schedule / Refund Policy All fees should be paid based on the following schedule/information: If camping, please be registered by October 1, 2018: $5.00 per person; Extra event patches can be ordered and purchased for $5.00 per patch Iroquois District Refund Policy: Refunds will be reviewed on a case by case basis no refund is guaranteed. All requests must be made in writing (letter or ) to the District Executive or a designated representative at least one week prior to the scheduled event. Direct transfers to other District or Council events is not permitted. Contact the District Executive for any questions regarding this policy. Contact Information: District Executive Allan Morgan Allan.morgan@scouting.org Fall Camp-o-Ree Chair Adrian Shepard Adrian.shepard71@outlook.com

13 Iroquois District Fall Camp-O-Ree November 2-4, 2018 This Fall Camp-o-Ree is all about fellowship in our district. Walk around & meet with other units. Show others what makes your Unit different. Allow the SPL to plan and lead the weekend of event. This weekend is for your unit to use Scout skills, to build a gateway using poles and the knots/lashings they have been taught, but most of all be safe and have fun! WHERE: Camp Crooked Creek, Camp Koch WHEN: November 2-4, 2018 COSTS: $5.00 per person. SPLs can check their troops in at the pavilion at the Camp Koch beginning at 6:00 pm Eastern Time Friday evening. Online registration will be available at We still require a roster of youth and adults upon arrival. Note: If your troop is not staying for the entire weekend, please notify Camp-o-Ree Staff when you send in your registration or at check in. For more information contact Adrian Shephard (adrian.shephard71@outlook.com) cut here cut here Remit to: Lincoln Heritage Council, ATTN: Iroquois District Fall Camp-o-Ree, Sycamore Station Place, Louisville, KY Unit: Unit Leader: Address: City/State/Zip: # Attending: Youth: Adults: # of extra $5 each:

14 Registration Form please fill out and turn in at time of Check In at camp Unit Type (Troop/Team/Crew) Unit Number: Leader: Youth Adults: