Leader s Guide. October 11-13, 13, 2013 Coffey County Fairgrounds Burlington, Kansas

Transcription

1 Leader s Guide Be a part of Jayhawk Area Council s celebration of the National Jamboree with over 600 Scouts, parents, volunteers, alumni and guests from across Kansas that will converge on the Coffey Council Fairgrounds! This will be one of the largest Scouting events to take place in the Jayhawk Area Council and you re invited to take part! October 11-13, 13, 2013 Coffey County Fairgrounds Burlington, Kansas From stage shows to climbing towers, shooting sports to field sports, this memorable event will energize our Scouting base and showcase our exceptional youth programs to the communities we will continue to serve for our next 100 years!

2 DON T MISS THIS EXCITING SCOUT EVENT! OCTOBER 11-13, 2013 Dear Unit Leader, The Jayhawk Area Council is excited to present to you the 2013 Council Jamboree! The Council Jamboree is an event that brings the National Jamboree closer to home so all our Scouts have a chance to experience the excitement that is a jamboree. Centennial Jamboree will take place at the Coffey County Fairgrounds in Burlington, Kansas will include some of the other attractions Burlington has to offer. Over 600 are expected to attend this event and you need to be a part of it! The event begins Friday evening with a leader s cracker barrel. Scouts will be able to go the rec center nearby for some activities and games. Also taking place will be Order of the Arrow activities and fun and fellowship. Saturday will be a day-long celebration. An opening show will kick off more activities than any Scout can do in a day! Come experience climbing walls, archery, stage shows on the hour, a Tiger Cub Safari Zone, exhibits, military displays, indoor swimming, and more! We cap it all off with an evening show that will knock your socks off with a fully interactive entertainment experience. Be sure to read through this entire guide to get the information you need to share with your families. Updates will be placed on the council s website and distributed to leaders throughout the spring and summer leading up to this event. Plan for your unit to attend October Camp for the weekend or come for Saturday. Our Council Jamboree leadership team looks forward to seeing you there! Yours in Scouting, David Ast Council Jamboree Chairman Wayne R. Pancoast Scout Executive 1

3 TABLE OF CONTENTS What s Inside? SCHEDULE OF EVENTS 3 REGISTRATION INFORMATION 4-5 IMPORTANT INFORMATION 6-11 MAP 12 PROGRAM AREAS 13 SPECIAL ACTIVITIES & ENTERTAINMENT 14 COUNCIL JAMBOREE REGISTRATION FORMS

4 SCHEDULE OF EVENTS (subject to change) Friday, October 11 4:00-10:00 PM Camping registration and camp set-up 4:00-8:00 PM World s Largest Pinewood Derby Car Check-in 5:00-10:00 PM Trading Post Open 7:00-10:00 PM Activities at the Burlington Rec Center 9:30 PM Leader s Meeting and Cracker Barrel 11:00 PM Taps 11:00 PM 6:00 AM All Quiet Saturday, October 12 6:30 AM Reveille 7:00-8:00 AM Breakfast in campsites 7:00AM - 2:30 PM Day Visitor Check-in 8:00-10:30 AM Pinewood Derby Check-in 8:30 AM Opening Ceremonies at Arena 9:30 AM - 5:00 PM Program Areas and Exhibition Hall Open 9:30 AM - 6:00 PM Trading Post and Concessions Open 9:30 AM - 4:30 PM Live Events at the Arena 10:30 AM - 5:00 PM World s Largest Pinewood Derby Race 5:30-7:00 PM Dinner and cleanup 7:00 PM Catholic Service 8:30-10:00 PM Closing Show at the Arena 11:00 PM Taps 11:00 PM 6:00 AM All Quiet Sunday, October 13 6:30 AM Reveille 7:00-8:00 AM Breakfast in campsites 8:00 AM Religious Services 9:30-10:15 AM Largest Scout Clean-up Police Line 10:30 AM - noon Check-out/Depart 3

5 REGISTRATION INFORMATION Registration is open to all Cub Scouts, Boy Scouts, Varsity Scouts, Venturers, and Explorers as well as present and past Scouters. All units and families should register using forms available in this packet. Additional forms are available at the Rolley Scout Service Center or on the Council website ( Once registered for the Council Jamboree, a packet will be distributed at the October Roundtable. In the packet you will find your wristbands, patches, maps of the event for each registrant, and general event and check-in/check-out information. Registrations on or before September 30 will be guaranteed camping space and event patches at check-in. Those after the deadline will still receive patches but will be on a first come-first serve basis. Car-pooling is highly recommended in order to maximize the on-site parking and for the safety of all participants. You must register by unit (not individually) for the Council Jamboree. Participant fees are tiered based on weekend, one-day or general admission passes. The deadline for early payment is September 30. All participants must register, including parents, family members, and leaders. Additional costs will be incurred for some activities (see program section for details). Weekend Pass - This pass applies to anyone camping overnight. It includes entrance to all activities and events. Registered Scouts will be given preference to programs or activities with limited capacity. Saturday Only Pass - This pass is for those who attend on Saturday only. It has the same restrictions as the Weekend Pass. General Admission Pass - This pass provides access to camp-wide activities and exhibits only. Event patch is not included. The Boy Scout and Venturing Camping areas are for registered youth and their adult leaders only. Siblings and other family members must camp in the Cub Scout Family Camping Area. CHECK-IN PROCEDURES - EARLY TRAILER DROP-OFF Units will be able to bring trailers in any time after 10:00 AM on Friday, October 11. Campsites will be pre-assigned so you will have to check in with the registration station and directed to your camping area. Only trailers will be allowed to remain in the camping area. All vehicles will be required to be parked in designated areas only. 4

6 REGISTRATION INFORMATION CHECK-IN PROCEDURES - FRIDAY, OCTOBER 11 Upon arriving at the Council Jamboree, you will be directed by signs that will guide you to the Registration Station. At the Registration Station, staff will check you into the event, give you any registration materials needed, and collect any forms. Youth and adults will make a short walk to their site with their personal gear. One vehicle for unit supplies will be allowed to drive to the camping areas. This is for traffic and pedestrian safety. Space will be designated for troop trailers in the troop camping area. Boy Scout Troops will be directed to their district headquarters tent where the Senior Patrol Leader and Scoutmaster will check the troop in. District campmasters will guide your troop to your campsite. Sites will be pre-assigned so you must check in with the district headquarters. Camping sites will be based on the total number of weekend passes with paid registration using the National BSA standards. Cub Scout Packs may camp overnight. The BSA guideline for youth/adult ratio of 1:1 will apply. Packs will be directed to the Cub and Family Camping area. The Cubmaster will check in with the area campmasters who will be able to direct you to your site. Sites will be preassigned based on your registration count. Venture Scouts will be directed to the Venture camping area. The Crew Advisor and President will check the crew in at the headquarters where area campmasters will direct you to your site. Sites will be pre-assigned based on your registration count. EVERY UNIT MUST FIRST CHECK IN AT THE REGISTRATION STATION. CHECK-IN PROCEDURES - SATURDAY, OCTOBER 12 Upon arrival, all vehicles will be greeted at the entrance to the fairgrounds. You will then be directed to the parking area. If the parking lots on site are full, you will be directed to overflow locations. Once parked, you will register at the Administration Center located where you will receive your wristbands or other information. If you have pre-registered and have your wristbands and other information, you will be able to bypass this step and go enjoy the activities. Pre-registration is strongly recommended. No one will be allowed to participate in any activity unless they have a wristband. 5

7 IMPORTANT INFORMATION IDENTIFICATION At all times each attendee MUST wear the wristband event ID that will be provided to you at the October Roundtable (if pre-registered) or at the event. These bands serve as your entrance to all the activities and ensure that everyone that is at the event is allowed to be there. Security for the event will be looking to make sure each attendee is wearing their wristband. Those that are not will be directed back to the Administration Center to register. Wristbands will be color coded denoting the age or category of each participant (Tigers, Cubs, Webelos, Scouts, Ventures, Adults, Siblings). Access to the activities will be based on your wristband to ensure age appropriate participation. The Council Jamboree Program Committee is guaranteeing each age level will have numerous activities available to them. Replacement bands will be subject to verification of payment. It is important that each attendee wears their wristband for the entirety of the event. RULES The Scout Oath, Scout Law, Law of the Pack and the Outdoor Code serve as the rule book for all Scouting events. In addition, the following rules must be observed: No Sheath knives, personal firearms, or fireworks of any kind will be allowed at the Council Jamboree (in the possession of youth or adult). Any of the above items discovered by camp staff will be confiscated until the unit checks out with their campmaster Sunday morning. No alcoholic beverages, illegal or illicit drugs will be tolerated. Anyone, youth or adult, found to be in possession of these items will be turned over to law enforcement. Drivers and passengers must wear seat belts at all times while riding in a vehicle. No persons in cargo beds or sitting loose in vans. We ask that all leaders assist us in enforcing these policies. We encourage leaders to take one additional step toward setting a good example for the youth of our council. Please give serious consideration on taking a weekend break from use of all tobacco products. Young minds are impressionable and Scouting youth frequently look to their leaders as role models. 6

8 IMPORTANT INFORMATION WHAT TO BRING Troops, packs, teams, posts and crews will be responsible for their own meals during the event and should plan accordingly. Concession areas will be open during the lunch period on Saturday and the program areas will remain open during lunch. Scouts will not want to leave the fun-filled program areas to go back to the campsite to prepare meals, so we suggest using the concession area during lunch. No ground fires will be permitted, propane fires only. There will not be any disposal area for hot coals. Units are encouraged to plan easy to fix breakfasts to allow Scouts to get to the program areas as they open. In addition to troop equipment, the following list is provided to assist campers in the selection of their personal gear. Space will be restricted and you are only camping for two nights. Do not over pack. Refer to your Boy Scout Handbook for additional assistance. Annual Health and Medical Record (parts A & C) Uniform - Can wear activity shirt (Class B) during the day. Please wear field (Class A) uniform to closing show. Sleeping Bag (if camping) Appropriate Clothing (it can get cool in October at night) Rain Gear Toiletries (if camping) Personal First Aid Kit Small Flashlight Camera Water Bottle (bottled water will be sold at the trading post) Money (trading post and concessions will be available, suggested amount = $25.00) 7

9 IMPORTANT INFORMATION Council Jamboree Headquarters October 11-13, 2010 Coffey County Fairgrounds Third Street and Alleghany Avenue Burlington, KS Directions: Take Highway 75 to Alleghany Avenue in Burlington, Kansas. Go east on Allegany Avenue to Third Street. Fairgrounds is located on corner of Third and Alleghany. Coffey County Fairgrounds 8

10 IMPORTANT INFORMATION LATRINES & SHOWERS We are providing portable latrines to be used during the Council Jamboree. Indoor facilities fairgrounds at the will also be available. The recreational center restroom facilities are only to be used by those attending activities at that facility. No shower facilities will be available for Council Jamboree except for those participating in aquatics activities. FRESH WATER Water will be available near each camping area and throughout the park. Conservation of water is the Scout way so please make sure your Scouts do not waste this resource. WASTEWATER Wastewater disposal will be available for units that camp overnight at Council Jamboree. These areas will be designated. FIRES There will be NO open fires allowed during the encampment (campfires). This is a propane cooking event only (no charcoal). TRASH Dumpsters will be located in high volume areas of the Council Jamboree. Please help reduce container overflow by bagging campsite trash and taking it with you when you leave. This is a good time to teach pack it in/pack it out. 9

11 IMPORTANT INFORMATION SECURITY Security and traffic control in and around the Council Jamboree will be handled by various law enforcement agencies. These agencies include the Coffey County Sheriff s Department and Burlington Police Department. There will be 24-hour monitoring of all the Council Jamboree activities. Barricades and gates will be placed at various park entrances and roads limiting traffic access as needed. Council Jamboree Headquarters and security sub-stations will be marked on maps provided at the event. Anyone leaving the Council Jamboree for any reason must check out with their unit leaders. Units will be responsible for their Scouts and leaders. Any security concerns can be given to any Council Jamboree staff member to be relayed to the event s headquarters. TRAFFIC Traffic in and out of the Council Jamboree will be restricted and controlled by the security detail. Traffic flow signs will be posted to ensure safety of the participants. As with our camps, a 10 mph speed limit will be enforced at all times. Scouts, Scouters and all staff (unless task related) are expected to walk to all program areas and activities. During the activities on Saturday, unauthorized vehicles will not be allowed past the parking areas. Restricted access will be available during Friday check-in and Sunday check-out. GOLF CARTS/GATORS/BICYCLES/SKATEBOARDS Golf carts and Gators are for staff use only. No personal golf carts, gators, four-wheelers, etc. are allowed unless required for health reasons. Other than for emergencies, event participants will not be allowed to ride in or on golf carts. Event participants who need a handicap pass to use a vehicle (other than personal powered wheelchair or scooter) should check in with safety and security at registration. Every effort will be made to accommodate all event participants. Other than for program event usage, no bicycles, skateboards, or scooters are allowed. 10

12 IMPORTANT INFORMATION PARKING All vehicles entering the Council Jamboree will be directed to specific parking areas by security personnel. Once parking is filled at the immediate Council Jamboree location, you will be directed to off-site parking lots. Accommodations will be made for troop trailers providing convenient access in campsites. All other overnight vehicles will be directed to the long-term parking area. Access to the camping area will be limited to one vehicle per unit. Scouts are expected to carry in their personal gear. Please respect the guidance provided as it is intended for control and safety of all participants. Car -pooling is strongly encouraged to allow for as many people to park as close as possible to the Council Jamboree. FIRST AID, MEDICAL RELEASE & WRISTBANDS A medical release form MUST be filled out for everyone attending Council Jamboree. A copy of the release is included in this leader s guide and is available on our Council website or at the Rolley Scout Service Center. Feel free to make additional copies as needed. Everyone (parents, siblings, etc.) should fill one out and carry it in their pockets. Leaders will be provided a wristband for each participant during registration. The wristbands MUST be worn at all times. This will assist in identifying participants in case of an emergency. First aid stations will be spread throughout the Council Jamboree site. Sites will be staffed by medical personnel and have access to emergency vehicles. All cases requiring treatment should be brought to the attention of the event staff and, if necessary taken to one of the first aid stations. In the event of a medical emergency which requires the person NOT to be moved, medical personnel should be notified immediately to arrange for transportation. Arrangements have been made to address cases of a serious accident or injury. Individuals with special medical conditions or needs should inform the medical personnel during the registration process. 11

13 EVENT SITE MAP As the program areas are developed, the Site Map will be updated on Program Areas Program Areas Parking Opening Show Camping 12

14 PROGRAM AREAS The Program Committee has been busy securing both displays and hands-on activities for Council Jamboree. Attention has been given to ensure there are activities for all Scouts. Some activities will be only certain program levels (Tigers, Cubs, Scouts, Ventures, etc). The activities that are restricted by age will be denoted by the color of wristband the Scout is wearing. Wristbands MUST be worn for the entire Council Jamboree weekend. Below is a current list of proposed activities. Activities are still being added. If you have any ideas for activities not included here, please submit your idea to wayne.pancoast@scouting.org and the committee will make every attempt to add it. SCOUTSTRONG To be Physically Fit is one of the key parts of the Scout Oath. You will find tons of activities to test your physical heath to the limits Climbing Towers Bicycling Fitness Tracks Roller Blades Rope Bridges Ultimate SUSTAINABILITY Sustainability is the new buzz word for something Scouting has always encouraged. This area will give you new ways you can help improve and preserve your environment. Renewable Energy Zone Recycling Zone Conservation Programs STRAIGHT SHOOTIN ZONE! Who likes to shoot? Everyone! Straight Shootin Scouts will have all things shooting. BB Gun Archery Paintball (target shooting only) Simulators Knife/Ax/Tomahawk TIGER CUB SAFARI ZONE Strictly for Tiger Cubs, the Tiger Cub Safari Zone will be full of FUN! Tiger Cubs will have their own special program area where they can play and take part in other activities. Bounce Rooms Velcro Wall Games SCOUT SKILLS What is a Scouting event without testing your skills? Come to the Scout Skills area to see how you measure up to other Scouts. Pionering Pinewood Derby Fishing Crafts Knot Tying Competition 13

15 SPECIAL ACTIVITIES/ENTERTAINMENT Numerous shows throughout the day will occur in the arena and around the grounds. Stop by to a Tiger Cub Induction Ceremony, Dance Teams, and others. Entertainment will abound at the Council Jamboree. 14 EXHIBITION HALL Exhibition Hall will house numerous Scouting and general interest displays by organizations throughout Kansas. Organizations are signing up now. If you are a part of an organization or business that would like to have a display at Exhibition Hall, please go to jayhawkcouncil.org and download an Exhibitor s Reservation Form. OPENING AND CLOSING SHOWS The Fairgrounds Arena will host the opening and closing shows that will be done in true Scouting fashion. Be sure to see the excitement as we celebrate Scouting. STAGE SHOWS WORLD S LARGEST PINEWOOD DERBY How many cars can we race in a day? We hope to find out at Council Jamboree. The Pinewood Derby, a fundamental part of Cub Scouts, will come to life like never before. Every Scout, Scouter, parent, or sibling can bring a car to and we will race them all day long. Boy Scouts! Dust off that old car and see how it matches up against Cub Scouts and leaders. RELIGIOUS SERVICES A Scout is Revervent! Religious services will be conducted during the Council Jamboree. Catholic services will take place on Saturday evening and Protestant Services on Sunday morning. All Scouts are encouraged to take part. TRADING POST There will be a full service trading post located at Council Jamboree. Scout materials, special Council Jamboree memorabilia, uniforms, patches, t-shirts, and much more can be purchased at the Trading Post. CONCESSION STANDS No need to pack a lunch. There will be concession stands open throughout the day to handle your food needs. Program areas will be open throughout the entire day so grab a quick bite and get back in the action.

16

17 COUNCIL JAMBOREE OCTOBER 11-13, 2013 COFFEY COUNTY FAIRGROUNDS REGISTRATION FORM Please use this form to reserve a place for your unit or family at Council Jamboree. This is the only registration form that will be accepted. Register online or download this form at Use this page (front and back) for initial and additional registrations. Initial Reservation District: Additional Reservation Council: Unit Type (circle one): Pack Troop Team Crew Post Unit Number: Primary Contact Name: Address: City: State: Zip: Phone: After October 7, 2013 registrations will only be accepted online or by dropping off your registration at the Rolley Scout Service Center. No mailed registrations. Registration packets will be available at the October Roundtables for all registrations received by October 1. After that, they have to be picked up at Council Jamboree. We will be camping (check one): both nights Friday only Saturday only Circle Correct Registration Fees Below Count By 10/1 After 10/1 Total Weekend Pass X $20.00 $ Saturday-Only Pass X $10.00 $15.00 $ General Admission (Saturday Only) X $5.00 $5.00 $ TOTAL $ Mail Form with Payment to: JayhawkArea Council BSA 1020 SE Monroe Street Topeka, KS Payment Type (circle one): Cash Check Unit Account Visa MasterCard Discover Check #: Make Checks Payable to Jayhawk Area Council If paying with a credit card, please fill out the following information: Card Number: 3-Digit Code (opt.) Exp. Date Print Name (As it Appears on Card): Signature (Required for CC or Unit Acct Charge):

18 COUNCIL JAMBOREE ATTENDANCE ROSTER Please print and attach additional sheets of paper if necessary Scout Adult Sibling Name Address, City, State, Zip Phone Number Address Fall 2010 Grade