All Saints High School WORKCAMP 2015

Size: px

Start display at page:

Download "All Saints High School WORKCAMP 2015"

Gyles Willis
5 years ago
Views:

1 All Saints High School WORKCAMP 2015 When? Saturday, June 20 Friday, June 26, 2015 Departure from All Saints June 20 st, 1:30pm Homecoming at All Saints June 26 th, approx. 3:30pm Where? WITHIN THE DIOCESE OF ARLINGTON, VA Teens will be staying at Stonewall Jackson High School in Quicksburg, VA. Service projects are performed throughout the community at homes of people unable to perform or pay for the work themselves. Who May Attend? Current high school youth (9 th -12 th graders). Youth whose families are not registered in the Parish are welcome to participate; however, they will be placed on a waiting list until December 1 st, Cost? $200* (estimated with the assumption that Workcamper fully participates in fundraising) *non-parishioners add $100 Breakdown of Costs Total Cost: $600 - $100 (Parish Donation toward parishioner participation) - $300 (estimated earnings for full participation in the Mulch Sale) $200 estimated parishioner cost ($300 for non-parishioner) Payment Schedule: Non-refundable Initial Deposit $75 due upon registration to hold the spot The remainder of the cost can be earned by participation in fundraising projects or remaining payment due can be submitted by Final Non-Refundable Payment due-date of April 15 th, 2015 Registration, Fees, and Fundraising: There are several steps included in the registration process for Workcamp. Each participant will fulfill the following: 1. Participant and at least one parent must attend the Workcamp Mandatory Meeting on Monday, January 12, 2015 at 7pm in the Gym. This will be a chance to meet all of the Workcampers and adults, relay extremely important information about Fundraising and the Workcamp program, and provide parents with a forum to discuss questions and concerns about Workcamp. 2. All youth are required to "work for Workcamp" by participating in fundraising events. Through fundraising activities we build the Christ-centered community that is essential for Workcamp. It's not only "fund"rising, but also "fun"draising which makes the difference. The Mulch Sale is the major effort and all workcampers and one adult will be needed March 6 th -7 th. Fundraising totals will be mailed to you by April 1 st, 2015; this will indicate if there is any balance due. 3. The opportunity exists for participants to solicit pledges on his/her behalf from family and friends. There will be a sample letter in your Workcamp binder which you will receive at the January 12 th Mandatory Meeting. This option is helpful in that the family is not bearing the full burden of the costs. All Pledges should be received in our offices by March 28 th, 2015 to ensure credit. 4. All Workcamp Paperwork is due NO LATER THAN February 24 th, Mandatory Workcamp Safety Training will be held at All Saints on Sunday JUNE 7 th, 2015 from 3pm- 7:00pm. In addition, all workcampers will attend a Commissioning Mass at 5:30pm followed by a Dinner. This Sunday marks the first Summer Youth Group of the year and all teens are encouraged to stay until 9:00pm to play Capture the Flag. Attendance on this day is required in order to attend Workcamp.

2 How You Get Fundraising CREDIT Through deposit, parish subsidy (if applicable), fundraising, and final payment, each youth and his or her parents are responsible for meeting this financial obligation. Full participation in the mulch sale fundraisers should yield $250-$300. Even more important, our fundraising efforts are an excellent way of making new friends and building community before Workcamp. Fundraising points are earned through participation. Workcampers are encouraged to participate fully so they have the opportunity to earn the maximum points possible. This requires the participation of the Camper as well as one additional adult helper; could be parent, friend or relative. Here s a breakdown of how fundraising points can be earned (must sign up ahead of time) (assume that 100 points is 100% participation): Mulch Pre-Sales Mailing 1/19/15 5 points a. Teens only b. Need 3 parent moderators to sign up in advance (also awarded 5 points) After Mass Mulch Sales 2/14-15 & 2/28-3/1 3 points/mass a. To receive 3 points, a parent must also serve with you b. You may sign up for a total of 3 masses c. An additional point will be rewarded for doing 7:30am Mass or a Spanish Mass Friday Mulch Delivery 3/6/15 30 points (more or less based on time) a. Teen plus Adult helper (parent or helper at least 14 years old) i. If only teen helps, half the credit is awarded ii. Parent help Options: Driver of teens, Driver of Truck, Assist at Homebase Please tell Cathy at csledz@allsaintsva.org how you can help! b. 3:00-7:00pm i. If only present part of time, credit will be pro-rated Saturday Mulch Delivery 3/7/15 60 points a. Teen plus Adult helper (parent or helper at least 14 years old) i. If only teen helps, half the credit is awarded ii. Parent help Options: Driver of teens, Driver of Truck, Assist at Homebase iii. Please tell Cathy at csledz@allsaintsva.org how you can help! Need some Parents & Teens to sign up to be on-call a full week following the Mulch Delivery days in case of error in deliveries (need to have a truck) extra credit will be awarded b. 7:00am-3:00pm i. If only present part of time, credit will be pro-rated What if I want to earn more funds towards my trip? Is there another opportunity? Mulch Spreading 3/21 and/or 3/28 Dollar amount TBD i. 7:00am approximately 2:00pm (must pre-register) ii. Funds are received from those who wish mulch to be spread at their homes; those who spread mulch will have received funds divided amongst themselves. iii. Range of earnings= based on past records, you will earn roughly $9-$10/hr iv. Parents who help will also earn workcamp funds! Pledges due 3/28/15 Dollar amount TBD i. Write a letter to family & friends describing your summer mission program and asking for their tax-deductible support. Write checks to All Saints Youth Ministry with your participant name in the memo. 100% of donation will be given to your account! ii. Range of earnings= endless! (many have paid their trip in full through letters) The Youth Ministry Office will record the fundraising points earned for each participant. If a participant falls short of the fundraising commitment, that participant and his/her parents assume responsibility for remitting the remaining amount of their obligation by April 15 th, Late registration: If you register late and are put on the waitlist, participating in fundraisers is advised to avoid having a large balance due if a spot opens.

3 JUNE 20 June 26, 2015 Calendar of Events Please make sure you keep track of what is expected of you! Activity/Gathering Parents Youth Ministry Meeting WorkCamp Registration Open Registration Deadline MANDATORY WorkCamp & Fundraising Meeting Mulch Pre-Sales Mailing After Mass Mulch Sale Mulch Delivery Vigil Date, Time & Place Sunday, September 21st, :45 7:45 pm PAC $75 due upon registering first come, first serve It is recommended that you register by Monday December 1, 2014 Monday, January 12 th :00 8:30 pm Gym Sunday January 19, :00pm -3:00pm Meeting Room 2 Saturday & Sunday, February 14-15, 21-22, February 28-March 1, 2015 Arrive 5 minutes before Mass ends Plan to 20 minutes after mass Meet In All Saints Church Entrance Ways Friday, March 6, 2015 Parking All Saints from 3pm 7:00pm Mulch Delivery Day Saturday, March 7, 2015 Parking All Saints from 7am-3:00pm All Paperwork Due February 24, 2015 Mulch Spreading Saturday, March 21, 2015 Saturday, March 28, 2015 Pledges Due March 28, 2015 Final Balance Due April 15th, 2015 **Mandatory Safety Training Day** Sunday, June 7 th :00pm 7:00pm at All Saints Send-Off & Pack-up Saturday, June 20, 2015 Gather at 12:30pm Leave by 1:30 **** WorkCamp Week **** Saturday, June Friday, June 26, 2015 The Homecoming Friday, June 26, 2015 Return to All Saints about 3:30pm Questions or Concerns: Please call the Youth Office at All Saints if you need further information at (703) ext. 246 or e- mail us at csledz@allsaintsva.org.

4 Participant Form All Saints High School WORKCAMP 2014 June 20 June 26, 2015 Registration Deadline is First Come, First Served!... recommended by December Side A STUDENTS, Complete THIS Side! Name Phone: (H) (W) (C) Address: Address: High School: Year of Graduation: Date of Birth: Age as of Workcamp Date: Have you attended any previous Workcamps? (please circle one) Yes No If yes, please list: T-shirt Size: Is your family registered at All Saints Parish? (please circle one) Yes No PARTICIPANT'S COMMITMENT: ***************************************************************** As a Workcamp participant, I hereby accept the responsibility of fulfilling the registration process, which includes: Non-refundable Initial Deposit of $75 due upon registration Complete and return all registration materials and fees on time. Participate in the January fundraising and Planning Meeting in order to prepare for Workcamp. Participate in all fundraising activities in order to build community and make the required minimum contribution as described in WorkCamp 2015 Registration Information. If my participation in fundraising falls short of the required minimum contribution, I agree to remit the remaining amount to All Saints Church by May 1st, To provide the necessary tools for my duties at Workcamp. Furthermore, I hereby make a personal commitment to participate fully in the Workcamp experience and abide by the rules of conduct established by the Arlington Diocesan Youth Office and the All Saints Workcamp Team. Signature of Youth Participant For Office Use Only: Date: Check Number: Amount:

5 Parent Form All Saints High School WORKCAMP 2015 Name Mailing Address Home Phone Work Phone Cell Phone Home Work mail Parent/Guardian Parent/ Guardian In order to make this trip a complete success, we must rely heavily on our Parents, thus making volunteering MANDATORY. The following areas are where great assistance is needed Please indicate where you would like to lend your support: (indicates # of volunteers needed) Need LEADERS for Fundraising Mulch Sale Logistics Coordinator (1-2) Mulch Delivery Yard Manager (1-2) Mulch Day Dispatch Manager (1-2) Mulch Day Food Coordinator (1-2) Mulch Spreading Coordinator (1) Manage Cash Box at Mass Sales (1-2) Support Week of Workcamp Safety Training Coordinator 6/7/15 (1) Safety Training Assistance running stations 6/7 (5) Contractor at Camp Mon - Thurs (10) Sandwich-Making Team 1 day 10am-1pm (10) Security Detail (at WorkCamp) 1 day 3pm- 7pm (10) Workcamp Return Vehicle Clean-Up (10) As parent/legal guardian of the child-participant, I (we) hereby give my (our) permission for him or her to participate in All Saints Workcamp as described here and as described in All Saints Workcamp Registration Information. Furthermore, I (we) guarantee deposit payment and required minimum financial contribution (contingent upon fundraising) by the published deadlines. On behalf of my (our) child participant, I (we) do hereby release, forever discharge and agree to hold harmless All Saints Catholic Church, its directors, officers, employees, and agents thereof, from any and all liability, claims and demands for personal injury, sickness and death as well as property damage and expenses of any nature whatsoever which may be incurred by the undersigned or the child-participant resulting from said child-participant's involvement in the Workcamp named above (including fundraising events and meetings as well as transportation between the child-participant's home, All Saints Catholic Church, fundraising events, meetings, the Workcamp site, and supervised excursions from the Workcamp site). Furthermore, I (we) on behalf of my (our) child-participant hereby assume all risk of personal injury, sickness, death, damage and expense as a result of his or her involvement in Workcamp as set forth. Further, authorization and permission are hereby given to All Saints Catholic Church to furnish any necessary transportation, food, and lodging for my (our) child-participant when he or she is participating in All Saints Workcamp and All Saints Workcamp related activities. Parent Signature Date

All Saints High School WORKCAMP 2014

All Saints High School WORKCAMP 2014 When? Saturday, June 21 Friday, June 27, 2014 Departure from All Saints June 21 st, 1:30pm Homecoming at All Saints June 27 th, approx. 3:30pm Where? WITHIN THE DIOCESE