WHERE I (THEORETICALLY) GET MY SCHOOL WORK DONE. By Ben Potter
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- Philippa Carroll
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1 WHERE I (THEORETICALLY) GET MY SCHOOL WORK DONE By Ben Potter
2 MY PERSONAL WORK SPACE Cluttered Often unused due to mess Most used items on floor Least used items in prime spaces
3 THE STORAGE SPACE Unused junk in drawer to be filed tray never gets filed Case books on floor File cabinet (below drawer) full of spouses' work documents Backpack spilling out into living space
4 SET
5 SET ACTIVITIES Case Books Case Books now in cabinet in a standardized order and recognizable by binder color Additional Documents in labeled folders No longer stacked I can visually insure all books are in place Easier to clean the floor with the case books off of the ground
6 SET ACTIVITIES Cell phone Standardized Charger location on left of Desk. This is closest to my couch, so I can access my phone with out getting up. Root cause analysis determined that my phone was frequently uncharged because it charged by plugging into my laptop. Implemented counter measure of installing an electrical outlet based charger.
7 SET ACTIVITIES Back Pack Contents of Pack standardized to include all of and only the tools I need to take with me Each item has a place has a standardized place in bag Purchased a second highlighter and power cable to keep in bag. I no longer have to unplug my laptop cable and bring it with me, enabling me to permanently affix it behind my desk and out of the way
8 STANDARDIZATION
9 STANDARDIZATION ACTIONS Developed a list of behaviors that were leading to clutter Created process counter measures to these behaviors Daly rules and actions that force me to address potential problems Weekly processes that addressed local maintenance Quarterly reminders to insure I complete the same set of tasks each quarter
10 DAILY PROCEDURES Have only one project out at a time. This keeps me from piling items on my desk Never go to bed with a cluttered desk A day ending cleanup that ensures the problems never get too big to address Move unused items off of the desk top If an item hasn t been used in recent memory, remove it from the work top to longer term storage Requested that my wife alert me if I was breaking any of the above processes. She happily agreed
11 WEEKLY AND MONTHLY PROCEDURES Weekly (Sunday) maintenance to steps documented Checklist used to capture results Checklist posted near workspace to provide a quickly visible reminder and audit of accomplishments
12 SUSTAIN
13 SUSTAINING ACTIONS For the first several days it was necessary to have a gentle reminder to complete my daily actions. By asking my wife to remind me, I not only had better luck completing my own actions but she also felt more involved in the process. She now puts bills in the to-be-paid bin instead of piling them on my laptop. I continued to refine my processes. I added a hook (pictured in next slide) to hold my backpack in a standardized location I attached my Wipe-board eraser to the wipe-board
14 SUSTAINING ACTIONS I found it very difficult to access my binders now that they were in a drawer. Rather than fight to maintain the unnecessary task of opening the drawer I changed the process to allow them to stay visible This change increased my compliance with my processes and cut down on the time spend fumbling with the drawer
15 OVERALL OUTCOME
16 WASTE REMOVED Desktop Searching I no longer have to search for a pen at my desk. If my pen is missing it is immediately apparent Backpack Searching All needed items are now available both at home and at school No need to use a pen when a highlighter is more appropriate and leads to better notes Time spend on other activities Now that the location of my keys is standardized my wife opens the sliding glass door instead of asking me to do so Risk of Defect Open drinks are now cleaned off daily reducing the chance of spills
17 WASTE REMOVED Waiting No need to wait for my phone to charge as it is charged daily Major maintenance By wiping the wipe-board weekly I eliminate the need for a major cleaning with solvents Floor space Cleared 2 sq feet of floor space where my backpack used to land Trash 1 trash bag of junk, 1 bag of documents safely shredded, 1 bag of items donated to Goodwill Appropriate use of items Sunglasses now better utilized in car Wipe-board contents are now pertinent to my current activities
18 MY IMPROVED WORKSPACE
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