Camp Bountiful. Emergency Action Plan; (revised: 01/15/2015)

Transcription

1 Emergency Action Plan; (revised: 01/15/2015) **To report an Emergency dial 911 utilizing a cell phone. To provide for emergency contact, a Camp dedicated cell phone can be found in the pavilion, located in a gray cabinet to the right of the kitchen door, co-located with a cell phone signal booster. **Utilize the cell phone in a normal manner. For best results utilize cell phone within the pavilion for proper signal boost. **When reporting an Emergency always utilize the Emergency Checklist found inside the cell phone cabinet. (Attachment 3 ) **In the case where no electricity is available to operate the signal booster, instructions are found within the cell phone cabinet on the back of the Emergency Checklist (Attachment 3 ) A. Fire/Emergency Alarm; There shall be one Fire/Emergency Alarm drill conducted within 24 hours of the beginning of Camp. This procedure should be reviewed with your campers at your earliest convenience. Though the conducting of a Drill may seem disruptive to the day, keep in mind that in a real event it may be the single most important thing you ever oversee in your Camp experience as a leader. Accounting for every soul i. The following information and instructions should be provided for all campers prior to conducting a Fire/Emergency Drill; A. The Fire/Emergency Alarm will sound as one continual siren sound. B. The designated Assembly Point shall be at Flag on the lawn. C. Immediately stop what you are doing D. Make sure you have shoes on E. Have a jacket and flashlight if possible F. Move quickly and quietly to the Assembly Point G. Leaders are to utilize the Fire/Emergency Roster (Attachment I) to account for all individuals under their immediate responsibility. This Roster is to be compared with their printed roster to confirm accountability.

2 H. The leader should notify the Camp Director upon assembly at the Assembly Point of full accountability and a second roll call should be conducted. I. Leaders shall assemble by group in an orderly line at the Assembly Point awaiting instructions. J. Leaders in outlying areas such as Water Front, Ropes, etc., shall gather together all individuals, secure an accounting of all individuals utilizing the Fire/Emergency Roster (Attachment I) and proceed as a group to the Assembly Point. Once assembled the campers may move to their own group as may seem fitting, securing a good flow of accountability. ii. Upon complete assembly of ALL campers at the Assembly Point an announcement will be made whether this is a drill or a real event. iii. For a drill the time should be noted regarding assembly time and any further instruction and education should be given as is deemed necessary. iv. In the event of a drill the kitchen staff may be notified in advance v. In the event of a real event a short briefing should be given at the point of assembly with instructions to follow. vi. ALL Campers are required to assemble. Kitchen Staff may leave 2 behind (buddy system) as necessary to secure the kitchen as may seem prudent. The Camp Director shall be notified of this fact. B. Uncontrolled Fire; Uncontrolled fire can present in variety of ways. It could be a vehicle fire in camp, an escaped camp fire, a cook stove fire in the kitchen, a structural fire in camp, a small wildland fire in camp or a small to major wildland fire in the vicinity. Regardless of the type or severity of an uncontrolled fire only an individual who has some competency with appropriate tools should make an attempt at controlling a fire. Three fire Heads exist in Camp, fed by the Camp water supply system, two of which have an adjacent Fire Hose cabinet containing fire hose and a nozzle. Note; The Camp generator must be operating in order to provide proper water pressure for firefighting. i. Concurrently with any attempt at fire control of any type, the Fire Department must be notified.

3 ii. iii. iv. If an uncontrolled fire is not controlled immediately the Fire/Emergency Alarm should be sounded. Utilize the Emergency Roster for accountability (Attachment I ) Once all individuals are accounted for, everyone should stay at the Assembly Point pending a decision making process by the Camp Director, Camp Operator and the Presiding Priesthood leader, regarding actions to be taken. If there is a large scale uncontrolled wildland fire in the vicinity or in the event of any unforeseen situation, a phone call to the Auburn Emergency Communication Center (CALFIRE, ECC) shall be made to assist in the decision making process. Do not call the local fire department business line. A. By cell phone dial 911. When calling 911 the Emergency Check List (Attachment 3 ) should be utilized ensuring proper information is given to the Dispatch Center. B. To ensure dependable communications in an emergency a Camp Cell Phone is available located in the pavilion, found in a gray cabinet on the wall, to the right of the kitchen door. This Cell Phone is co-located with a Cell Phone Signal Booster. Place call from within the pavilion for best results. C. Emergency Action; Have an understanding of the following four terms as they relate to actions to be taken in the event of an emergency incident. i. Evacuate ii. Shelter in Place iii. Assembly Point iv. Safety Zone In the event a situation exists which requires actions to protect life from wildland fire, there will be 2 choices of action to take. Shelter in Place or Evacuate. Which action to take should be made in conjunction with Fire Department officials if possible. You may or may not have a fire department official show up at Camp in a timely manner during an escalating or large scale event. For this reason it is crucial to make contact with the CALFIRE Dispatch Center as noted above. See section 8.B for additional phone numbers. Do not call the local fire department business line. Regardless of the situation, it becomes necessary that a calm reassuring presence be presented by all adults.

4 i. Shelter in Place. This is an official term used within the fire and rescue services which mean you are going to stay put and not evacuate. It may very well be that it would be more dangerous to try and drive out then stay. A benign situation can change rapidly into a situation where either you and/or the fire department officials may determine that you should Shelter in Place. Once the decision is made to Shelter in Place you must find the safest place to position if the fire front were to encroach on Camp. If this is the case the following action should be taken. A. Do an honest briefing with the entire group. This is a time to be honest and calm regarding the situation. B. Maintain strict accountability of all individuals. You may or may not choose to allow the groups back to their campsites depending on conditions C. You may consider packing up in preparation for an eventual evacuation. D. The Camp Cell Phone number should be given to CALFIRE Dispatch Center. The phone should be left on, and assigned to one individual to monitor this phone continually in the case of further instructions, and should remain within the pavilion for proper signal boost. Take the phone with you to the Safety Zone if need be. E. Assembly Point: The Flag area is the Camp Assembly Point but generally should not be considered a Safety Zone. F. Safety Zone: The most dangerous place to be in a wildland fire that threatens from below Camp is in the drainages that run through Camp. There are 2 drainages running into Camp; 1.One drainage runs into Camp from below the Amphitheater 2.The second drainage runs into Camp from below the Dam. G. In the case that wildland fire conditions deteriorate to the point of imminent threat, you will have to make a decision as to where the best spot is to use as a Safety Zone. a. The dam and lake may be your first choice, either on the dam or on the opposite side of the lake from the dam utilizing the water as a buffer. b. Based on a lower intensity fire, the road on the dam could potentially serve as a Safety Zone utilizing the cleared area of the dam face as a buffer.

5 c. Based on a high intensity fire positioning across the water from the dam could be a better choice allowing the fire to flank around both side of the lake. d. A low intensity fire could also allow the parking lot, or flag area to act as a Safety Zone. e. This will be a judgment call as to where the best Safety Zone is located. Note: Though the lake is in one of the drainages it has the advantage of the dam and the lake acting as a buffer to split the head of the fire causing it to flank around each side of the lake. Please consider this point in depth as it will be a decision you will have to make based on conditions. Depending on fire conditions either on the dam or across the lake from the dam may be considered a Safety Zone. Note: Please remember fire runs up the drainages with extreme intensity and runs flanking up the sides of the drainage often meeting up with fire from an opposing drainage meeting at the crest of a ridge. Camp Bountiful has two significant drainages running into Camp ii. Evacuation: The fire department may instruct you to evacuate. If these instructions were received by phone it is recommended that you send a scout up the road first to determine the safety of doing so. There are situations where you may have better intel on where the fire has progressed than the fire department. Making a good sound judgment call in conjunction with the fire department is critical. In the event an evacuation is decided upon, the following actions should be taken. 1. Conduct an honest briefing with the entire group with clear concise instructions. 2. Make a decision whether or not you have time to pack up or if you need to just Load and Go. 3. Determine a meeting location to regroup away from the Camp, and a route of travel. There are 2 designated Evacuation Chapels (Attachment L ) in the area to choose from, based on the situation. 4. You may be tempted to just drive all the way back to your Stake Center, however, it is advisable to regroup in this manner allowing you to ensure a complete accounting of all individuals before proceeding home. 5. As you leave Camp there should be a Checkout Officer assigned at the Camp exit. Last to leave.

6 6. Each driver must fill out 2 copies of the Evacuation Roster (Attachment K ) with names of every individual in the car. Keep one copy. One copy must be given to the Checkout Officer posted at the main gate, upon departing Camp. 7. Make contact with your pre designated Stake Emergency Contact person at home. Give them a good briefing and advise of your needs. Confirm a good pass on of information. (Attachment L ) 8. Upon arrival at your destination (Evac Chapel, etc.) again conduct an accurate accounting of all individuals. 9. Once everyone is accounted for, proceed to your Stake Center for a final accounting where the youth will be picked up for home. Note: Leave the main gate in a closed position Leave the main gate Unlocked to allow access by Fire Personnel Note: The most important point to keep in mind if evacuation is decided upon. In the 4 miles driving out of Camp on the gravel roads are many Drainages in which you will have to pass as well as one section of road which traverses a long mid-slope run. These are very dangerous areas that can be devastating, even in a vehicle. Because of this point, sheltering in place may be a better choice based on where the fire is located. Good Information is your Friend D. First Aid / Emergency Medical Services (EMS); Safety is the #1 priority at Camp. It is incumbent upon all Staff to act as a Safety Officer. However, situations do arise when illness or accidents happen. i. All Staff who are direct Counselors to the youth are required to ii. iii. iv. be currently certified in CPR and First-Aid. In the event of illness or first aid needs, the individual may be taken to see the Camp Health Care Supervisor at the Infirmary located just above the Pavilion. In the event of a serious injury or illness, the Camp Health Care Supervisor will determine the level of care required. In the case of a more serious injury it may be prudent to stabilize a patient in place, especially if the injury is the result of a fall which often results in a neck or back injury.

7 v. In the case of a serious injury the Camp Health Care Supervisor should be notified, however, it is not mandatory that the patient be evaluated by the Health Supervisor before Emergency Medical Services (EMS) are notified. A. By cell phone dial 911. When calling 911 the Emergency Check List (Attachment 3 ) should be utilized ensuring proper information is given to the Dispatch Center. B. To ensure dependable communications a Camp Cell Phone is available, located in the pavilion, found in a gray cabinet on the wall, to the right of the kitchen door. This Cell Phone is co-located with a Cell Phone Signal Booster. Place call from within the pavilion for best results. vi. Advise the dispatcher that Camp Bountiful has a designated Landing Zone for a helicopter. (The Dam) vii. The Dispatcher will determine what resources to send based on our patient report. viii. If EMS is requested, 2 individuals (buddy system) should be placed at the entry gate to direct responding emergency personnel. ix. Any time a call has been place requesting a medical Aid response the Water Front should be evacuated and all loose items removed from the area. There is a high likelihood that a helicopter will be dispatched with a high likelihood that the helicopter will arrive before any emergency ground units. If the Water Front and roadway are clear the helicopter will most likely land on the dam. E. Criminal Activity i. In the event of criminal activity it is the #1 priority to maintain the ii. iii. safety of all individuals at camp. Remember that protection of Camp or personal property is not worth a confrontation. In the case of any type of criminal activity, maintain good documentation. iv. In the case where law Enforcement is required;

8 A. Call 911by cell phone. When calling 911 the Emergency Check List (Attachment 3 ) should be utilized ensuring proper information is given to the Dispatch Center. B. Cell phone is located in the pavilion, co-located with a signal booster, found in a gray cabinet on the wall, to the right of the kitchen door. Place call from within the pavilion for best results. F. Lost Person; On the first day of Camp, review with campers Getting Found Attachment R and discuss what to do if separated from the group. i. Upon determination that a camper is missing the following steps should be followed: A. Determine when and where the camper was last seen. B. Stay calm so you don t frighten the other campers. C. Discover (if possible) the state of mind of the camper. D. Was the camper depressed or angry, threatening to run away? E. Fall behind on a hike, or leave to visit a friend in another unit? F. A camper who does not wish to be found may require a wider and more careful search. G. Do a search of the immediate area with available staff. (Hasty Search) H. The camper may have wandered to the edge of the activity. I. Ask nearby campers and staff if they have seen or know where the camper is. J. Before leaving the rest of the group to search for a camper, see that the remainders of campers are supervised. K. Check any known accomplices (friends in other cabins, etc.). L. Check Bathrooms, Pavilion, Campsites, Cabins, and friend s Cabins. M. Ensure the Camp Director, Presiding Priesthood, and Camp Operator are aware of the situation. N. Include the name of the missing camper, when and where last seen,

9 ii. O. Description including: hair, eyes, weight, height, and, as close as possible the clothing. P. The Camp Director may organize a more extended search. Q. If the camper is not found in 20 minutes, the camper should be presumed lost. R. The Camp Director should institute a public search by placing a 911 call for assistance. a. When calling 911 the Emergency Check List (Attachment 3 ) should be utilized ensuring proper information is given to the Dispatch Center. b. To ensure dependable communications a Camp Cell Phone is available, located in the pavilion, found in a gray cabinet on the wall, to the right of the kitchen door. This Cell Phone is co-located with a Cell Phone Signal Booster. Place call from within the pavilion for best results. It is very important not to ignore the remaining campers. Be calm and positive. Acknowledge their fears and move on to some activity which will keep them busy. G. Incident/Accident Reporting: i. The Bishop, Stake President, and FM Group Manager should be promptly notified if: 1. An accident, injury, or illness occurs on Church property or during a Church-sponsored activity. 2. A person who was participating in a Church-sponsored activity is missing. 3. Damage to private, public, or Church property occurs during a Church-sponsored activity. ii. If a person has been seriously injured or is missing, if property has been seriously damaged, or if legal action is threatened or anticipated, the Stake President (or a Bishop under his direction), promptly makes notification to the Church Risk Management Division at Church Headquarters; or , extension After business hours or on weekends, call or , and the operator will contact someone immediately. (Handbook 2: Administering the Church, )

10 H. Thunderstorm Safety Thunderstorm Safety Approaching thunderstorms may be noted by a sudden reverse in wind direction, a noticeable rise in wind speed, and a sharp drop in temperature. Rain, hail, and lightning occur only in the mature stage of a thunderstorm. Observe the 30/30 rule: a. If you see lightning and hear thunderclaps within 30 seconds, take storm counter-measures identified below. b. Do not resume activities in exposed areas until 30 minutes after the storm activity has passed. Take shelter in a vehicle or building if possible If outdoors, find a low spot away from tall trees, wire fences, utility lines, and other elevated conductive objects. Make sure the place you pick is not subject to flooding. If in the woods, move to an area with shorter trees. If only isolated trees are nearby, keep your distance twice the tree height. If in open country, crouch low, minimizing contact with the ground. You can use a pack to sit on, but never lay on the ground. If you feel your skin tingle or your hair stand on end, immediately crouch low to the ground. Make yourself the smallest possible target and minimize your contact with the ground. Don t group together. Don t stay on ridgetops, in wide open areas, near ledges or rock outcroppings. Don t operate land line telephones, machinery, or electric motors. Don t handle flammable materials in open containers or metal hand tools. Handheld radios and cell phones can be used. Stand Alone ROPE Program Camp Manual