Camp Directors Contact Information...4. Payment Information...5. Registration...5. Walk-Up Registration.5. Online Account Information...

Transcription

1 Welcome...5 1

2 Table of Contents Camp Directors Contact Information...4 Payment Information...5 Registration Walk-Up Registration.5 Online Account Information...5 Log In to Your Online Account...5 Update Camper and Account Information...5 Check Medical Form Status...6 Refund and Cancellation Policy...6 Airport Shuttle Service...6 Unaccompanied Minor..6 Camp Information...7 Check In... 7 Check Out...7 Mini Camps...7 Youth Camp...7 Maps...8 Parking...8 Meals...8 Miscellaneous...9 Medical Information...10 Medications...10 Medical Care/Insurance...10 Medical Forms...10 Returning Forms

3 Parent Information...11 Visiting Camp Practices...11 Contacting Campers (Emergency)...11 Inclement Weather...11 Training Groups...12 Camp Staff...13 Football Camp Rules...14 Discipline...15 Youth Protection Program...15 Campus Concealed Carry...16 Social Media Communication...16 Post-Camp Communication

4 Welcome Welcome to the 2018 Tom Herman Texas Football Camp! The camp is open to all young football players from 4th grade and up. In each camp, players receive instruction in all aspects of football, including passing, rushing, receiving, line play, blocking, and pass and run defense. Fundamentals and techniques of each position are taught. Each camp is a non-contact camp and will be divided by the entering grade. The camp is coached by The University of Texas Football coaching staff and assisted by some of the top high school and college coaches in the country. This information packet should answer most of the questions you have about camp. Please read it carefully! Information is also on our website. If you have any questions, please let us know. We hope you are excited about attending camp this summer and we look forward to seeing you. Hook em Horns!! Camp Director Contact Information Tory Teykl Camp Director Phone (512) Fax (512) longhornsfootballcamp@athletics.utexas.edu Website The University of Texas Football Camp Office Monday through Friday: 9:00 am - 4:00 pm Camp Phone: (512) Mailing Address Tom Herman Texas Football Camp PO BOX 7399 Austin, TX

5 Payment Information Online Registration - Payment is required at the time of registration if you are registering on-line. We accept on-line registrations for all of our summer camps. Once you have completed your online registration, confirmation will be sent via . Walk-Up Registration Is available for the following camps: Tuesday, June 5: Mini-Camp #1 Sunday, June 10: Mini-Camp #2 We will NOT accept walk-ups for the Youth Camp on June All youth camp registrations must be done in advance of the Youth Camp. On-line registration will close 48 hours prior to the start of each camp. CASH IS NOT ACCEPTED. You must pay in the form of a credit card, check or money order. Online Account Information Every camper has an online account created once registered. You can log into your account to update camper information, pay for airport shuttle service and check your medical form status. If you have not received an about your online account, please contact the camp office. Log In to your Online Account Step 1 Go to Step 2 Click the orange REGISTER NOW button located in the top left corner. Step 3 Click the SIGN IN link in the top right corner of the page. Step 4 Enter your username (e mail address) and password. **These were set up during registration. If you do not remember your password, click: I don t know my password.** If you have any trouble accessing your account, please contact the camp office. Logging into your online account will give you a view of what we have on record. Update Camper and Account Information Step 1: Click View / Edit Forms Step 2: To update camper information, locate the camper name and click View/Edit next to Individual Registration. To update account information, click View/Edit under the account name. Step 3: Click Update at the bottom of the page to save your changes. Check Medical Form Status Step 1: Click View / Edit Forms. 5

6 Step 2: Locate the camper name and click View next to Form Status. Step 3: If your medical forms have been processed and are complete, there will be a checkmark next to the YES box. If your medical forms have been processed and are not complete, there will be a checkmark next to the NO box and may include a comment in the comment section. If you have not submitted medical forms or they have not yet been processed, the YES or NO boxes may not be checked, or the NO box will be checked. Refund and Cancellation Policy Please the camp office at longhornsfootballcamp@athletics.utexas.edu with your cancellation request and supplemental documentation. All requests for cancellations are subject to 50% refund unless the request is received via 48 hours prior to the start of camp. After your has been submitted, the request must be reviewed and approved by the Camp Director. If approved, the refund will be processed within 3-5 business days. Airport Shuttle Service The Tom Herman Texas Football Camp provides a shuttle service to/from Austin Bergstrom International Airport for a One-Way Fee of $10 and a Roundtrip Fee of $20. Please fax or a copy of the travel itinerary at least 1 week prior to arrival into Austin to (512) or longhornsfootballcamp@athletics.utexas.edu. Please note it is the camper s responsibility to notify camp staff of any changes to their itinerary. Campers traveling to Austin by air or bus should plan to arrive approximately two hours before the specific camp checkin time on the first day of camp and depart two hours after the specific camp check-out time on the final day of camp. Campers should proceed from their gate to baggage claim. Our camp staff will meet the camper at the bottom of the escalator upon arrival. Once their luggage has been retrieved, the camper will be transported to Denius Practice Fields for check in. Please tell your camper not to leave the airport until they meet with camp staff. We will not be able to accommodate campers who arrive the day before camp begins or depart the day after camp ends. Unaccompanied Minor The 2018 Tom Herman Texas Football Camp will not be able to accommodate unaccompanied minors for airport transportation shuttle, unless page 4 of the Required Medical and Transportation forms ( is completed and received by the camp office 48 hours prior to the start of camp. For more information on the Austin Bergstrom International Airport, please visit: 6

7 Camp Information This section contains information about camp. Please read it carefully. If you have any other questions, please contact the camp office. Please be sure to read the camp information page specific to your registered camp for more information. Check In Check In for all Camps: DENIUS PRACTICE FIELDS 2405 Red River Street Austin, TX MINI-CAMPS: Please enter the Denius Practice Fields off Red River Street through the main entrance to the practice facility. Registration and check-in will take place in the Bubble. Parking for mini-camps is available in UT Parking Lot 37 off Clyde Littlefield Dr. This is cash parking only. YOUTH CAMP: Please enter the Denius Practice Fields off Red River Street through the main entrance to the practice facility. Registration and check-in will take place in the Bubble. Parking for the Youth Camp is available at Manor garage for the duration of the youth camp; each camper will receive a parking card that will grand them access to the garage from June 7-9. Entrances to Manor Garage are located off Robert Dedman Dr. and Clyde Littlefield Dr. on the east side of the Moncrief-Neuhaus Athletic Center. Each camper will receive a parking card, which allows entrance to and exit from Manor Garage for the duration of camp.there will be staff to assist you and signs directing you to the Check In area for camp. There will be many campers checking in, which can create a busy environment. Please be patient during this process and allow extra time during the check-in process. Check Out Check Out will be different for each camp. Please see detailed information for each camp below. **CAMPERS WILL NOT BE ALLOWED TO LEAVE WITH AN ADULT OTHER THAN THEIR PARENTS UNLESS WRITTEN AUTHORIZATION WAS GIVEN TO THE CAMP PRIOR TO CHECK OUT.*** MINI CAMPS Detailed Camp Schedule will be available at check-in Check-In: 5:00 p.m. 6:00 p.m. at the Bubble at Frank Denius Fields Check-Out: 9:00 p.m. at Frank Denius Fields YOUTH CAMP Detailed Camp Schedule will be available at check-in June 12: Check-In: from 7:30-8:30 a.m. at Frank Denius Fields Check-Out: 4:00 p.m. at Frank Denius Fields June 13: Check-In: 9:00 a.m. at Frank Denius Fields Check-Out: 4:00 p.m. at Frank Denius Fields June 14: Check-In: 9:00 a.m. at Frank Denius Fields Check-Out: 4:00 p.m. at Frank Denius Fields 7

8 Maps / Directions Please click on Maps below to see where our camp is located. Additional links for practice sites are included as well. Some helpful links are: For facility location: click Moncrief-Neuhaus Athletic Center For practice location: click Darrell K Royal -Texas Memorial Stadium For practice location: click Frank Denius Fields For mini-camp parking location: click Surface Lot 37 For youth camp parking location: click Manor Garage Parking (Check-In, Practice and Check-Out) Parking on campus is very limited and strictly enforced by the City of Austin and UT Parking and Transportation Services, especially during summer camps. Please note all surface lot parking on the UT campus requires a permit. Youth Camp Parking: Parking in Manor garage during check-in, during practices and during the check-out process for youth camp. Parents will be provided a parking card at check-in on the first day of camp. The parking card will grant you access in and out of Manor Garage from June The parking card will also serve as your verification for your camper. You must have this card every day to pick up your camper. Mini-Camp Parking: Park in the UT Parking Lot 37 off Clyde Littlefield Dr. during check-in, during camp and during the checkout process for the Mini-Camps. Please see the Camp Information page for more details. NOTE: The Tom Herman Texas Football Camp is not responsible for parking citations. MEALS The number of meals will vary according to camp. Please see meal information below for each camp. Please note all dietary restrictions and/or food allergies on the required medical and transportation form, and notify the camp director of any dietary restrictions or food allergies 48 hours prior to the start of camp. MINI CAMPS All campers will receive a to-go meal at the conclusion of camp. YOUTH CAMP All campers will receive a meal during the lunch portion of camp each day. There will also be a morning snack and an afternoon snack provided to your camper. You are more than welcome to pack your camper a lunch and snack items, but we will provide this for them. 8

9 MISCELLANEOUS Below is a list of items that are provided to your camper; any other essentials that you will need to be prepared for camp are your camper s responsibility. Please note that this is a University of Texas Camp and we ask that you DO NOT WEAR CLOTHING THAT ADVERTISES OTHER COLLEGIATE SCHOOLS. MINI CAMPS Each camper receives a Nike compression t-shirts and drawstring backpack. This is a non-contact camp, so football pads are not needed. T-Shirts, shorts and tennis shoes (grass cleats if you already have them) are required for all practice sessions. YOUTH CAMP Each camper receives a camp T-shirt, shorts, hat and backpack upon check-in. This is a non-contact camp, so football pads are not needed. T-shirts, shorts and tennis shoes (grass cleats if you already have them) are required for all practice sessions. THE CAMP ASSUMES NO LIABILITY FOR LOST OR STOLEN ITEMS. PLEASE LEAVE VALUABLES AT HOME AND ONLY BRING WHAT IS NECESSARY FOR CAMP. 9

10 Medical Information Medications Prescription medications should be given to the camp medical staff at Check In. Please place medications in a zip lock bag with written instructions, dosage amounts, times and camper name on the bag. If your camper is taking a general over the counter medication and is age appropriate and responsible enough to take the medication on their own, they may keep it in their bag. However, please let the trainers know about the medication during Check In. Also, please see the medical form packet to make sure the appropriate form for medications is completed. Medical Care/Insurance Camper s parent or legal guardian must complete the required medical forms. Note: a physician s signature is required on one of these forms; however, the camper s current school year physical may be attached in lieu of a doctor s signature (only if performed after April 5, 2017) The medical forms must be submitted prior to registration. Medical aid is provided on site by a licensed athletics trainer. Campers parents/guardians are billed directly for all medical services rendered by urgent care facilities, local hospital, or other medical care facilities outside of UT Sports Medicine and not covered by their insurance. Medical Forms Please download the appropriate set of required medical forms by way of the link below. You will need Adobe Acrobat Reader to view and print the required medical forms. Returning Forms After you have filled out the forms in their entirety please send them to our office by Friday, June You are required to submit the forms to attend the camp. You can send them via /fax/mail. Via longhornsfootballcamp@athletics.utexas.edu Via Mail: Tom Herman Texas Football Camp Medical Forms PO BOX 7399 Austin, TX Via Fax: (512) WE SUGGEST BRINGING A COPY OF YOUR MEDICAL FORMS TO CHECK IN TO AVOID ANY SURPRISES OF LOST FORMS OR FORMS THAT WERE NOT RECEIVED. 10

11 Parent Information This section is intended to provide additional information about the camp and our processes on a few topics. One theme you will see through most of the topics below is to have your campers speak with camp staff immediately if they have a concern or need help. We can address any issues your camper has much quicker if they speak with camp staff directly, rather than speaking with a parent or friend about something and then have that person try to contact the camp staff. Should you have any questions, please contact the camp director. Viewing Camp Practices All parents are allowed to watch training sessions during camp. Please park in Manor Garage (MAG) when visiting your camper for the youth camp. Please park in the LBJ Library surface lot when visiting your mini-camper at either DKR- Texas Memorial Stadium or the Frank Denius Fields. Parking in surface lots on The University campus requires a valid University permit. Parking without the required permit or parking in the Thompson Conference Center lot (Lot 40) will result in the issuance of a citation. Parents, guardians, campers and other spectators are not permitted to film any camp activities. Parents, guardians and other spectators may take photographs during camp provided that: 1. They remain in the public spectator areas. 2. The photography does not interfere with camp activities. 3. They cease taking pictures if requested by a member of the camp staff. 4. Photographs of campers are only taken with their consent. Campers may take pictures of camp staff and other campers (with their consent) at the conclusion of a camp. Contacting Campers (Emergency) During camp, our phone line, voice mail, and are closely monitored to ensure you can contact us as quickly as possible. Should an emergency arise and you need to make contact with your camper, please if at all possible with quick, brief details, and a phone number. For quick reference, our contact information is listed below. Phone: (512) Tory.Teykl@Athletics.utexas.edu Inclement Weather Unfortunately, inclement weather can pop up without notice. The safety of our campers is our top priority. If conditions warrant, camp staff will alter the schedule due to inclement weather to ensure that our campers are safe. This could mean shortening a session, cancelling a session, extending a session or relocating a session to the Bubble. In addition, the Athletics Department subscribes to the WeatherData, Inc. SkyGuard monitoring and alerting service. Directors are immediately notified and will remove campers from any potentially dangerous situation. We will make decisions based on this information. 11

12 Training Groups Prior to each camp, the campers are divided into training groups. This is done based on position (if applicable), age, grade, and in some cases experience. We understand that this is not a perfect system, but it does give a good basis for group separation. The main goal is to have good peer interaction within each group. This means that age is a factor in how we assign groups. We want each group to be close in skill level, but it is inevitable that each group will have varying skill levels. This is true of camp or any team sport. If your camper feels they are not being challenged in their group and would like to have a coach evaluate them for the possibility of moving groups, please encourage your camper to come straight to the camp staff, rather than speaking with a parent and then having the parent try to reach the camp staff. 12

13 Camp Staff The Tom Herman Texas Football Camp employs coaches with varying backgrounds in football. The Camp will have counselors/assistant coaches each session to provide coaching and supervision in all areas, and to maintain a low camper/staff ratio. Our counselors come from diverse coaching backgrounds (college, high school, age group). The camp staff provides a line of help and support to campers when needed. Most importantly, they are excited to work our camp, share their knowledge and passion for the sport, and provide a great life experience! The Camp also retains a licensed Athletic Trainer on staff. Our trainer is on-site at all sessions. The trainer will handle all camper illness/injury, treatment, doctor s visits, medications, and correspondence with parents in this area. ALL camp employees undergo an extensive screening and interview process that includes passing an annual, comprehensive, criminal background check performed by the University of Texas Human Resources Department. Per Texas state law, all camp staff must also complete a course on child abuse awareness and reporting every two years. 13

14 Football Camp Rules Please read thoroughly and keep this copy for your records. If you have any questions about the camp rules, please contact the camp director. BY ATTENDING THIS CAMP, YOU ARE AGREEING ADHERE TO THE CAMP RULES. 1. NO SMOKING, ALCOHOL, OR DRUGS. The use and/or possession of alcohol, drugs, tobacco, and any other illegal or inappropriate substance or items (firearms, lighters, matches, knives, etc.) by campers is prohibited. Any items found will be confiscated and calls to parents and appropriate law enforcement officials (if warranted) made. 2. CAMPERS ARE NOT ALLOWED TO LEAVE THE CAMP FOR ANY REASON. If there is a problem, campers should notify their coach. 3. Horseplay, excessive noise or disobedience during meals, in the bubble or at the practice site will not be tolerated. 4. Campers should immediately report any illness or injury to their coach or camp director who will refer them to an Athletic Trainer. The Athletic Trainer has final authority to allow a camper to miss a camp session. If campers must miss a session due to illness or injury, we will contact the parents and they may be sent home. 5. Be extremely careful when crossing all streets. Be aware of vehicles and bicycles. Always use the crosswalk. 6. Balls will be assigned to each field. All balls will be counted and must be turned in before leaving the field. 7. Be on time and have all necessary items before each practice. 8. Do not leave anything on the field after practice. Trash must be placed in trash cans. Clean up any spills. Take your belongings with you. Do not expect anything to be there when you return. 9. No gum or cell phones during practice. 10. Treat all camp staff and other campers with respect at all times. 11. Be respectful of the world class, university atmosphere at The University of Texas. Also, be respectful of those around you. People are working, attending classes and studying while the camps are in session. Your coaches, counselor, camp director and other staff members are available to help you with anything or answer any questions you may have. 14

15 Discipline The Tom Herman Texas Football Camp staff wants to ensure that each camper has a positive camp experience. Misbehavior of one camper or a group of campers can negatively affect the experiences of others, and our camp staff will make every effort to ensure that does not happen. Although the camp rules touch on some offenses that will get a camper immediately dismissed from camp, the following procedures are in place to make sure we act within a reasonable and consistent manner. Again, please note that if the offense warrants, any steps listed may be skipped or repeated at the discretion of the camp staff. First Offense: Campers who do not follow camp rules or exhibit behavior that has a negative impact on other campers will be warned by the camp counselor. Second Offense: Subsequent misconduct will result in a meeting with the Camp Director and a Texas Football full-time staff member. The Camp Director will contact the parent or guardian to advise them of the situation and tell them that the camper will need to be picked up from camp if the misconduct continues. Third Offense: The camper will again meet with the Camp Director and a Texas Football full-time staff member. The parent or guardian will be notified, and the camper will be dismissed from camp. Please note, we want to ensure the safety of all campers. In addition, we want to make sure that each camper has a positive camp experience. The steps listed above are to ensure a reasonable and consistent method is used when disciplining campers. FINAL DECISIONS RELATED TO DISCIPLINE ISSUES ARE MADE BY THE HEAD COACH WITH INPUT FROM THE COACHING STAFF, CAMP DIRECTOR, AND OTHER NEEDED ATHLETIC DEPARTMENT STAFF. CAMPERS DISMISSED FROM CAMP FOR DISCIPLINARY REASONS WILL NOT RECEIVE A REFUND OF ANY KIND. Youth Protection Program All summer programs involving minors at The University of Texas at Austin follow guidelines set forth by the Youth Protection Program (YPP). The purpose of the YPP is to promote the safety of minors participating in camps or programs on university premises or participating in those programs sponsored or supported by the University. All camps and programs work closely with the YPP Manager to ensure that every program operates in accordance with all of the university s policies, rules and regulations, as well as the laws of The State of Texas regarding the safety of minors. More information about the YPP is available online at and questions can be directed to the YPP Manager at ypp@utexas.edu. 15

16 Campus Concealed Carry On June 1, 2015, Gov. Greg Abbott signed S.B. 11, also known as the "campus carry" law. S.B. 11 provides that license holders may carry a concealed handgun throughout university campuses, starting Aug. 1, The law gives public universities some discretion to regulate campus carry. The University of Texas at Austin and President Gregory L. Fenves take issues surrounding guns on campus very seriously and will strive to create policies that conform to the new law, protect the rights of citizens and ensure the safety and security of the entire campus. S.B. 11 provides that after consulting with students, staff and faculty regarding "the nature of the student population, specific safety considerations and the uniqueness of the campus environment" the university may enact reasonable rules and regulations regarding: Carrying of concealed handguns by license holders on campus; and Storage of handguns in dormitories or other residential facilities The law stipulates, however, that these rules and regulations may not generally prohibit" or "have the effect of generally prohibiting" license holders from carrying concealed handguns on campus. The purpose of the Youth Protection Program (YPP) is to protect all minors in their university-sponsored activities and interactions involving members of The University of Texas at Austin community. Pursuant to S.B. 11 (the Campus Carry Law ), the YPP Policy prohibits the carrying of a concealed handgun by any person involved in a University of Texas at Austin camp/program for minors. This Policy also applies to parents and guardians who are visiting or transporting a participating minor to and from camps/programs at The University of Texas at Austin. PURSUANT TO SECTION 30.06, PENAL CODE (TRESPASS BY LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ENTER THIS PROPERTY WITH A CONCEA LED HANDGUN Please see the Campus Carry Implementation ( website for more information. Social Media Communication Designated individuals will set their social media accounts to private for the duration of the camp. Personal s, text messages, phone calls, and private social media communications with campers are not allowed. Post Camp Communication Campers may stay in contact with the camp director, faculty or staff via the camp/program social media accounts on Facebook, Instagram, and Twitter. Personal s, text messages, phone calls, and private social media communications with camp staff and faculty are not allowed. 16