Dear Sugar Pine family,

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1 Dear Sugar Pine family, We are excited to have your camper join us at Sugar Pine this summer! Sugar Pine is a place where girls make new friends, try new things, and build self-esteem with positive adult roles models guiding the way. Summer is right around the corner and will be here before you know it. Please take time to review the Sugar Pine Handbook with your camper. We recommend reviewing the camp handbook several times before the first day of camp. We are sending this handbook in advance because the information applies to the whole family. The Sugar Pine Handbook will help you and your camper get ready for camp. We need your help and leadership to ensure your camper is prepared for a successful experience at Sugar Pine. Among the topics covered in this guide are camp policies and procedures, required medical forms, financial policies, deadlines, what to bring to camp, homesickness, and much more. Please us if you have any questions about any topics covered. Thank you for giving your camper the gift of a Sugar Pine summer camp experience. Sugar Pine is excited to welcome all campers for our 79 th camping season! Happy Camping, Morgan Tulip Santiesteban Camp Director, Suagr Pine Mary-Jane MJ Strom Senior Director, Camps & Adventure Girl Scouts of Northern California

2 Pre-Camp Check Off List Read all of the materials in the handbook. Sign on to the CampDoc.com website when you receive your invitation and complete the online health form and camper profile. Remember forms are due by JUNE 1! Make arrangements for your Camper s health exam. Camp health exams must be signed by a Licensed Physician, Physician s Assistant, RN or Nurse Practitioner within 12 months of her camp session. Start Talking with your Camper about being away from home while at camp. ( Read the missing home section for tips) Mark your calendar with her departure date and time, and her arrival back home date and time. Check out the Camp Rocks gear at our retail stores or online Girl Scout Store! If you didn t order a Camp Care Kit during the registration process, contact shop@girlscoutsnorcal.org to add one for your camper s camp session. Make final payment no later than 4 weeks before her session. Review the equipment and clothing list for what to take and pack. Label all personal items and their luggage including sleeping bag/bedding. On the day of check in, you need these things!: Any waivers required for your campers program All medications in original container (separate from luggage) Letters to your camper written and ready to mail or drop off at check in Day pack is out (separate from luggage) with sack lunch & re-usable water bottle Camper is wearing comfortable closed toe shoes! 2

3 Before Camp: Camper Health Form Complete by June 1! In our continuous efforts to provide the best possible care to our campers and staff, Girl Scouts of Northern California is partnering with CampDoc.com to collect health information in advance to your Camper attending camp. This is our third year using the program, and we ve made considerable changes and improvements from previous years. CampDoc.com is an electronic health record system for camps, and will help us consolidate and integrate camper health information into a centralized and secure location. Their system will give our doctors, nurses, group leaders, or staff members instant access to camper health information, a key component in providing quality patient care on an as needed basis. Help us empower her! Complete the camper profile to 100% so we can support her like you would. THE RECORD OF HEALTH EXAM FORM MUST BE SIGNED BY A LICENSED PHYSICIAN, PHYSICIAN S ASSISTANT OR NURSE PRACTIONER (acting under the supervision of a Licensed Physician.) This form must be completed and signed by a physician within 12 months of your Camper s camp session. She will not be allowed at camp unless the Camp Doc account is complete and the Record of Health Exam is uploaded to Camp Doc. If your child needs a physical exam for camp, schedule the appointment as far in advance as possible. If you arrive at bus loading without a signed physical exam, you must take your Camper to get one before she can be admitted to camp. Please note: when entering the date of physical in the CampDoc once 12 months have pasted from date of exam, it will drop the percent complete to 88% from 100%. You will receive a Welcome Invite from CampDoc.com with information about how to complete your camper s health information. (Make sure you check the account you listed in the camp registration process). These s are usually sent within 1-2 weeks of completing your camp registration. Please set register@campdoc.com as a safe sender, our put the address in your contacts to avoid accidental delivery to junk and spam folders. How you register your camper for camp will be the way her profile for CampDoc is set up. If there is a conflict with her name or birthday please contact us. If your camper is a previous camper her information will be saved in the Camp Doc system, however using a different nickname, birthday or address will create a new account, please let us know right away if a duplicate account has been made, by ing cwilliams@girlscoutsnorcal.org and we can attempt to merge the accounts. Still looking for the 3

4 welcome invite? We may have a bad on file for you. Contact us at register@girlscoutsnorcal.org and we'll get you set up. To align with the highest security standards, Camp Doc only supports the current and previous major releases of Chrome, Firefox, Internet Explorer, and Safari for your internet browser. Medication The following applies to ALL medications including vitamins, inhalers, prescriptions and over-the-counter medications: 1. All medications must be listed on the health form 2. Bring all medications to the bus loading in a labeled zip lock bag - DO NOT PACK THEM IN HER SUITCASE 3. Medications must be in the original container with the camper s name, address and complete directions on the container. California law states that medications not in the original container cannot be dispensed by the Health Care Manager. For safety reasons, all medications for campers and staff are kept in the Health Center. The Health Supervisor will dispense medications as indicated by the physician s instructions for prescriptions and/or by label instructions for over-the-counter medications. If over-the-counter medications should be given different than the label, a note must be provided from an MD or NP. Campers may keep inhalers with them. If campers require an epi-pen, we suggest that you send 2 with her if possible. Please take note Social Media If campers are photo released, we may also post photos on facebook (CampRocks with GSNorCal), twitter (@GSNCCampRocks) and Instagram (@RoxyRaccoonAdventures) throughout the summer. Be sure to follow us on social media for the latest updates and information on camp! Fees and Payments All camp fees must be paid no later than 4 weeks prior to the camp session your Camper is attending. You can pay your bill online through Instructions are included on the receipt. PLEASE NOTE: Your Camper s registration will be cancelled if payment has not been received by the due date. If, for any reason, you cannot meet this financial obligation, you must contact the Girl Scout Council Registrars immediately at ext The Girl Scouts of Northern California has a strict policy on payment of camp fees to the extent that no girl will be allowed to go to camp unless her camp fee is paid in full. If you must cancel your Camper s registration, please notify the Camp Registrars as soon as possible so another girl will have a chance to go to camp. Cancellations must be done through member services, clicking the cancellation feature on CampDoc will not cancel her registration. The refund procedures are outlined in the Camp Brochure and on the website at CampRocks.org. 4

5 Screen- Free Policy Camp Rocks! Camp are proud to be unplugged. Camp offers a great opportunity to learn to navigate social situations while not being constantly connected to a digital/virtual world. It s a place for children to develop life skills including independence and self-reliance. Another unique feature of camp is the opportunity to build a face to face connected community. We believe the use of cell phones and texting distracts campers from the opportunity to become a part of this community. For these reasons cell phones are not allowed at camp. Please account for your child s phone before they get on the bus and be sure that your child does not try to sneak their phone into camp. In order to better facilitate our camp environment, laptop computers, portable DVD players, ipad s, Tablets, MP3 players, E-readers, etc. are not allowed at camp Open House Sunday, June 10, 2018 from noon to 3:00pm. Bring a picnic lunch and come visit the camp where your Camper will be attending! Meet the staff and find out more about the fun things she ll be doing this summer. Refreshments and tours will be provided. Directions are attached. Emergency Contact Remember that your Camper will not have access to a telephone and that the telephone in camp is for business and emergencies only. If you have an urgent need to talk with your Camper contact the Girl Scout Office first at ext If it is during business hours, Monday - Friday, the Council Staff will contact the Camp Director who will respond to your call. If it is after hours or on weekends, and there is an emergency, our After Hours Emergency Number is The council answering service will contact the appropriate council staff. A representative from the Girl Scout Council will then contact you. In case of a natural disaster, information will be posted directly to the website at Questions If you have any questions or concerns before, during or after camp, please contact the Girl Scout office at ext 2091 or write to registration@girlscoutsnorcal.org. We are looking forward to having your Camper join us at Sugar Pine and share in the magic of summer camp. Visit our website CampRocks.org for other helpful information on preparing for camp! 5

6 Arrival at camp and during camp: Transportation Transportation to and from camp is included in the fee and all girls are expected to ride the camp bus or vehicle. The transportation schedule and information sheet for your area are included with your confirmation materials or can be found on CampRocks.org. Please see the detailed schedule and procedures for picking up campers in Alameda & Pleasanton, which are located on page 17 of this packet. Transportation in Camp vehicles/buses: When campers are transported in camp vehicles, they will be instructed in safety rules prior to travel. These rules include such things as remaining in their seat at all times, wearing their seatbelt, keeping their hands inside the vehicle and giving their attention to the driver/chaperone as needed. A camp staff member will supervise campers when they are in the vehicle/bus. Any changes in your transportation must be received in writing to registration@girlscoutsnorcal.org TWO WEEKS prior to the first day of the session! Campers will walk approximately 1/2 of mile into camp from the bus stop. Be sure they are wearing sturdy shoes that are comfortable for walking, and have a water bottle and a sack lunch in their day pack. (Luggage will be transported into camp for campers.) Luggage Due to the minimal storage space on buses, campers are limited to two pieces of luggage. Be sure that all luggage is clearly marked with a tag that includes: Camper s first and last name Full address Telephone number, Address Name of the camp and program she is attending Follow our transportation twitter for information on arrival and departure of buses to and from No luggage will be loaded without clear identification. Tags will be available at the bus if needed. Use only luggage that can be securely fastened (NO GARBAGE BAGS!). Girl Scouts of Northern California (GSNorCal) is not responsible for lost or stolen articles. Refer to the enclosed equipment list (also listed on the CampRocks.org website) for information on what to pack. Some programs have additional equipment lists and program information, which has been included if applicable. 6

7 Health & Wellness The Counselors, staff and even camper s work together to take a preventative approach to health care in camp. A Health Care Supervisor is on staff and is responsible for monitoring and administering first aid and routine health care, per Treatment Protocols. Please note that our Counselors will encourage campers to drink extra water at camp to avoid dehydration. Campers should bring their own water bottle so they will have easy access to liquids. Due to the environmental impact, water bottles should be re-usable and not disposable. Should a camper become ill while at camp, they will be admitted to the camp Health Center or taken to the doctor in Sonora, the parents or emergency contact listed on the health form, will be contacted by the Camp Director. Hygiene at Camp Please talk with your Camper before she comes to camp about taking care of her daily personal hygiene needs. Remind her about brushing her teeth, combing her hair and washing her face every day. The Counselors will also support these hygiene practices as much as possible. Due to the number of people in camp and the practice of water conservation, showers are limited to 1-3 per session depending on the length of time in camp. Horse campers will have additional showers, although not necessarily every day. If you have any questions about health and hygiene in camp please contact registration@girlscoutsnorcal.org. Food Service at Camp Most meals are served in the dining hall by trained and experienced food service personnel. We strive to provide wellbalanced, nutritious and child-pleasing menus. Meals are served family style to a table of 8-12 campers and staff. If your Camper has a special dietary need be sure to list it on the health form and camper information sheet via CampDoc.com. The following is a list of dietary accommodations we make for campers, and additional notes for parents regarding their role. If any of these special diets / food allergies can result in anaphylaxis, please send your camper with 2 epi-pens during their camp session. We encourage you to contact us prior to camp or get her Camp Doc form done early if food allergies are significant. Please note we are not a nut free camp and our kitchens are not cross contamination free for certain food substances such as gluten, nuts, wheat, milk, soy. We can usually accommodate most special diets. However, reaching out before camp will help you, your Camper and the camp prepare appropriately. Some families have utilized a resource from FARE, the Food Allergy Research & Education, on handling food allergies and anaphylaxis emergency care. You can upload it to their health form if you choose to complete it. Contact registration@girlscoutsnorcal.org or call ext 2091 if you have questions. Camp Sugar Pine always has Vegetarian options for those who list this special diet on their health form. Salad bar is available at Lunch and Dinner with Breakfast having a cereal bar. Those who follow a Vegan diet should bring supplementary pre-prepared food as our kitchens are not equipped to accommodate for this special diet. 7

8 Special Diets & Allergy Accommodations Gluten Free This is for medical needs such as wheat allergy and/or celiac disease. Lactose Free This is for milk allergy and lactose intolerance. Peanut and/or Tree Nut Allergy Other Food Allergies What We Do at Camp We provide a gluten free option for each meal if there is a camper with this need during a session. Campers will be instructed by their table Counselor about what is wheat or gluten free. Campers will have an opportunity to access additional food for all campers and staff with special diet needs. We provide a lactose free option for each meal if there is a camper with this need during a session. Campers will be instructed by their table Counselor about what is milk or lactose free. Campers will have an opportunity to access additional food for all campers and staff with special diet needs. We provide soy milk as an alternative to milk/lactose. Lactose intolerance can be managed completely by camp, no additional food needs to be sent. We minimize the amount peanuts or tree nuts used at camp, however, we are not completely nut free. Some of our snacks and items are labeled that they may be processed in with items containing nuts. These items are restricted from campers with allergies, and we make adjustments depending on the severity of the allergies in camp on a session by session basis. We practice methods to avoid cross contact any time items with nuts are used in camp. In most cases, we can make accommodations for other food allergies. What Parents Can Do Identify if your camper has an allergy or intolerance. Sometimes campers have foods they trust most or are comfort foods to them. (Example: cereal, snack treats, breads, etc). Although we will have gluten free options available, we suggest that you pack a small bag of food that will be available to them in the dining hall. Nothing larger than a regular grocery sack is necessary. You can turn this in at check in on the first day- food will NOT stay with camper due to wilderness safety. Identify if your campers has a milk allergy or lactose intolerance. If your campers has a milk allergy, and there are specific brands they are most comfortable using for milk substitutes, we suggest that you pack a small bag of food that will be available to them in the dining hall. Nothing larger than a regular grocery sack is necessary. You can turn this in at check in on the first day- food will NOT stay with camper due to wilderness safety. Identify the type of allergy your camper has, and provide information on managing an allergic reaction. Identify the type of allergy your camper has, and provide information on managing an allergic reaction. Life at Camp When campers arrive at Sugar Pine they will move into a living unit with other girls in the same program (e.g. Gold Rush Girlz, Climb n Ride, etc.). Depending on group size and age of the campers, there may be up to 24 girls per unit with 3-5 staff members. Sometimes groups are broken down into smaller groups of 5-10 girls and staff share the supervision responsibly of the group. Each unit plans and participates in their own schedule of activities for the session. Many activities will relate to the program specialty for which they have registered. There will also be plenty of time for other fun camp activities such as going to the pool, crafts, hikes, archery, cookouts, songs, games and more. Plan on lots of surprises too! Special all-camp events will be held throughout the session such as campfires, theme meals or other all-camp programs that bring everyone together. 8

9 The Daily Schedule The schedule will vary according to what is planned for each day. However, here is a basic schedule that most units at camp follow: 7:00 a.m. Rise and Shine 7:45 a.m. Flag Raising Ceremony 8:00 a.m. Breakfast served family style followed by songs 9:00 a.m. Kapers (also known as unit clean up time) 9:15 a.m. Program activities 12:30 p.m. Lunch is served family style (A unit rest period called camper time usually follows lunch) Afternoon Program activities 6:00 p.m. Dinner served family style followed by songs Flag Lowering Ceremony 7:00 p.m. Evening program activities 9:00-10:00 p.m. Lights out for campers (Varies with age) Camp Traditions Sugar Pine is filled with wonderful traditions that help add a special touch to the camp program. Many of these have been part of the camp since it began over 75 years ago! Here are a few traditions campers might enjoy while at Sugar Pine: Theme meals (such Hat dinner or Crazy dress up. ) Sleep-in breakfast (campers sleep late and then have a cookout in their unit) Unit teamwork contracts for successful group living Counselors with special nicknames Tajar (the make believe camp mascot) Scouts Own (a quiet, inspirational, non-religious ceremony held once a session) Pool parties Good night serenades to the campers Great Hall Dances Evening campfires with songs, skits and more! Ropes Course, Archery and Aquatics Sugar Pine offers a high ropes adventure course. This course is designed to build teamwork, cooperation and selfconfidence as campers participate. The activities at both courses are supervised by a certified Ropes Course Instructor and led by trained adults. Archery activities are led by either the Archery Instructor or other trained adult staff. Campers may not participate in either the ropes course or archery unless a trained adult is present. A certified Archery Instructor is on staff to oversee this target sport. All campers at Sugar Pine have the opportunity to swim in the pool on most days. Some camper groups may also choose to creek walk. All aquatic activities at the pool, creek, or offsite at a lake, are supervised by a certified lifeguard. In addition, all campers will be evaluated as to their swimming level on the first day of camp. Campers (or staff) may not swim in an aquatic area without a lifeguard present. 9

10 NOTE: Campers in 2nd-4th grade programs will not participate in the high ropes course or archery. Campers who are in the 4th-12th grade programs may participate in high ropes and archery. Campers receive an orientation, including safety rules, prior to participating in these activities. Special Program Information Most programs will occur at Sugar Pine unless noted. Supplies and equipment will be provided by the camp, unless otherwise noted here or on the enclosed equipment list. The following programs have field trips out of camp: Lake Hoppers campers will get to choose where they go for their day trip to a local lake- (Lake Alpine, White Pines Lake or Lake Utica). Spa Sugar Pine will spend a day at Grover Hot Springs State Park and an overnight at the state park. Gold Rush Girlz will visit Mercer Caverns to mine for gems followed by a day at Columbia State Park. Campers will also take a steam train ride through gold country near Jamestown. Alpine Adventure campers will take 2 different trips, first to Moaning Caverns for the Zip Line, and then swimming in an underground cave at Natural Bridges or island hopping at Lake Utica. *Girls must weigh between 70 and 250 lbs. [requires a waiver] ipaddle campers will go on a kayak tour on Lake Alpine and then visit the Stanislaus River for a white water rapid trip. [requires a waiver] Back Roads Bound has a special instruction sheet included with their packet or sent in the late spring to help prepare. [requires a waiver] Go Wild will sleep out under the stars 2-3 nights depending on weather **Additional waivers for activities may also be required. We will send a reminder 3 weeks prior to camp. All campers will be transported in the camp vans to and from the field trip sites. Communication with the camp during these trips will be via walkie talkies or telephone. Campers will be under the supervision of Camp Staff while out of camp. Some specialty programs require special equipment or clothing to be provided by the camper, or have special instructions. Camper Behavior Girl Scouts of Northern California supports a policy of positive reinforcement and encouragement for camper behaviors. This includes training our staff members to provide positive support, effective supervision and clear guidelines and expectations for campers. However, should a camper exhibit behavior that is inappropriate, staff members will redirect the camper in a way that emphasizes a more positive and appropriate behavior. At no time will corporal punishment ever be used. If necessary, the Camp Director may discuss a behavior situation with a camper. If the problem continues or the situation is serious, you will be contacted by the Camp Administration. You may be asked to provide insight into why a certain behavior is occurring and possible solutions. It is the preferred practice of our organization that campers remain at camp, as long as any behavior situation can be managed and diminished. In extreme cases a parent may be asked to remove their Camper from camp. Please know that our staff members are committed to helping all girls have a complete and positive camp experience. NOTE: The following situations will result in a camper being sent home: Possession and/or use of alcohol, drugs, cigarettes, weapons, physical harm to themselves or another person, theft or other extreme behavior determined to be unacceptable. If you have any questions regarding these policies, please contact Mary Jane Strom, Sr. Director of Camps and Adventure, at ext

11 Missing Home Being away from home can be an adjustment for both campers and parents. It is possible that your Camper will miss home while she is at camp. To help minimize the potential of this happening, our staff members will help your Camper become adjusted to camp life as soon as possible. We have found that the more connections a camper can make with people and camp life, the easier it is for her to be away from home. From the very first moments, our staff members will encourage your Camper to get to know other girls in her program. In fact, at bus loading on the first day, Camp Staff Members will have a nametag waiting for campers and she will ride the same bus with other girls in her unit. During the first day, campers will be informed about many of the activities and events planned for them at camp. Finally, our staff members are trained to watch for signs that a camper is missing home and address those feelings and concerns as soon as they become evident. If after these steps, your Camper is still having a difficult time being away from home, the Camp Director may contact you to discuss the situation. You can also help your Camper adjust to camp by sending a few items familiar to her, such as a favorite stuffed animal, a picture of the family or her pet, a favorite pillow, etc. These are all important steps in helping a camper feel safe and comfortable with her camp experience. For more information on how to prepare you, your family and your camper for the camp experience, see the Great News About Homesickness on the CampRocks.org website. Wildlife at Camp All of our camps in Northern California are located in natural areas, and wildlife is a part of the outdoor experience. This includes raccoons, squirrels, chipmunks, mice, snakes, deer, bats, mountain lions and sometimes bears. While at camp, campers will learn about wilderness safety and the specific types of animals that are common to the area. Important training like: always using the buddy system, respecting animals from a distance, and never feeding them are examples of our expectations of campers and families while at camp. Communication with Your Camper Communication from friends and family is important to children away from home. We have a couple ways in which you can send messages to your Camper during her stay at camp. AT THE BUS/DROP OFF POINT (this is the preferred, best method for mail!) We will have a mailbox at the bus unloading area at Alameda and Pleasanton for letters or cards you would like to send up to camp. You can even note on the outside of the envelope which day you would like her to receive the letter. Please make sure you write her FULL NAME, SESSION NUMBER, AND PROGRAM on the envelope to help ensure it reaches her. BY U.S. MAIL If you choose to mail letters, address them as outlined here. The Counselors will encourage campers to write home as well. As mail to camp can be slow, consider sending mail a few days ahead so it will be waiting for her when she arrives. 11

12 Helpful Hints for Campers! Here are ten tips that will help make your stay at camp more enjoyable! 1. Bring stamped, addressed envelopes and/or postcards with you to camp. 2. Bring a few photos of your family, pets and friends to put near your bed. (You can share them with your new friends or just have them around in case you miss home.) 3. There s nothing like your favorite stuffed animal, pillow or blanket to snuggle up with at camp. 4. Bring old clothes. It won't matter as much if they get dirty or lost. Be sure to put your first and last name on everything! 5. Bring a fun book you ve been looking forward to reading. You will have quiet time during the day for personal letter writing or reading. 6. Drink extra water and juice at camp so you don t get dehydrated. Consider bringing your own water bottle with your name on it. 7. Put on fresh socks and underwear every day. (Remember - just because they still look white doesn t mean they are clean.) 8. Be sure and talk to your counselors about how you are feeling or what is happening for you at camp. They are there to help make your time at camp as enjoyable as possible. 9. Don t put your dirty clothes back in your suitcase or everything will have a funny smell. Bring a separate plastic bag or laundry bag for your dirty clothes. 10. Give new things a chance, whether it s archery, cookouts, camp songs or even a long hike. New skills and adventures are what camp is all about! 12

13 Packing List for Sugar Pine MARK EVERYTHING WITH CAMPER'S FIRST AND LAST NAME!!! It is helpful if the camper packs her own gear, so she will know what she has brought to camp and will have some experience in packing for the trip home. Stuff bags are great for sleeping bags and especially for young or inexperienced campers to use. Please limit luggage to two pieces: one sleeping bag and one suitcase or duffle bag. All luggage must be clearly tagged with the camper's name, address, phone number and camp she is attending. Use only luggage that can be securely fastened. Dress for safety- although it s summertime, there are times when campers will have to wear long pants (on the ropes course, horse back riding, etc). Make sure these are packed! Also, we discourage tank tops so that we can minimize sun exposure. If tank tops are packed, make sure they have wide straps! ***BRING A SACK LUNCH AND WATER BOTTLE FOR THE FIRST DAY*** EQUIPMENT AND CLOTHING LIST (Use this list as a guide) Warm sleeping bag and warm blankets if bag is light. (No slumber bags please) Refillable Water bottle, to be used daily. Unbreakable cup and eating utensils & unbreakable plate or mess kit & dunk bag (nylon net drawstring bag to hold cup, silverware & plate). NOTE: if you don't already have this item, we have plenty at camp that campers can use while they are with us) Flashlight with extra batteries. Day pack / Back Pack for day hikes Clothes: (Increase for 12 day session and for C.I.T. Unit) Bring durable and inexpensive type. Used items are better than new, especially shoes. 1 pair warm pajamas 2 pair pants/jeans 3 pairs shorts or cut offs 3 to 4 tops/t-shirts (include 1-2 long sleeve) 1 sweatshirt or sweater 1 hat or cap 1 Swimsuit 1 pair of water shoes 1 warm jacket socks (enough for your stay) Underwear (enough for your stay) 1 Bath towel / 1 beach towel An item of clothing suitable for tie-dying (white shirt, pillowcase, canvas bag, etc) Toiletries: soap for daily use/showers, toothbrush & toothpaste, hairbrush and/or comb, shampoo & conditioner (in plastic container), sunscreen, chapstick Shoes: 1 pair of closed toe shoes (no sandals) sturdy for hiking. Packed for Camp Packed for Home 13

14 Optional items Fabric, ribbons, and photos to decorate your bed/tent/tipi Mosquito / bug repellent (non-aerosol) Bandana Costumes Shower shoes/sandals (closed toe shoes are required at all times, but these can be worn in the shower) Stationery, stamped and pre-addressed postcards, pen/pencils/stamps Favorite stuffed animal Laundry bag Guitar or other musical instrument Packed for Camp Packed for Home The following items are RESTRICTED AT CAMP: Pets/live animals Personal sports equipment, wetsuits, bicycles or craft items Sandals (except for shower use) Crop tops/halter tops Aerosols Candy, gum or snacks (well balanced meals are planned and served. Snacks are provided. Food in camper's sleeping area attracts "small" animals - so please don't send.) Personal vehicles (except for family camp) Personal electronic devices (ie. cell phones, ipods, tablets, etc) Digital cameras (if they want to capture memories, we would suggest a disposable camera that is less valuable) Knives or weapons Expensive watches or jewelry Money - There is NO store at camp Any illegal item (such as drugs or alcohol and cigarettes or weapons) 14

15 Going Home and After Camp: Lost and Found PLEASE WRITE THE CAMPERS FULL NAME AND PHONE NUMBER ON EVERYTHING OF IMPORTANCE. If an item with a name and phone number is returned to the Girl Scout office, our staff will try to contact you by phone or . All items returned to the office will ONLY be kept for 2 weeks after the end of each session. All Lost and Found items will be removed from the Girl Scout office by September 1, If you have any questions about lost and found items, please contact our Outdoor Program Assistant at camp@girlscoutsnorcal.org or ext Camp T-shirt, Photo, Patch and Activity Sheet As a reminder of the camp experience a special camp T-shirt, all-camp photo and commemorative patch will be given to each girl. The cost is included in the camp fee. In addition each camper will receive an activity sheet documenting the activities she participated in while at camp. T-shirts will be handed out at camp, while the photos, patch and activity sheet will be distributed at bus unloading/departure area as you sign your Camper out. Remember, she will not get her photo, patch and activity sheet unless she has been properly signed out! Talking With Your Camper About Her Camp Experience Question to ask before camp: 1. What activity are you looking forward to most? 2. Who can you go to for help at camp if you feel sick? If you have a concern with another camper? If you feel homesick? 3. What items do you need to bring when you take a shower? Before bed? Or for the day? 4. What is a worry that you have about camp? 5. Do you know how to put on sunscreen? 6. What do you think your biggest challenge will be while at camp? 7. What is something you would like to teach other campers and staff? 8. If you are having trouble falling asleep what can you do to help relax? 15

16 Questions to ask after camp: 1. What was your favorite part about camp? 2. What was your biggest challenge? 3. What activities did you do? 4. Tell me about your counselors. 5. Who did you meet at camp? 6. What new skill/activity did you try or learn? 7. What was your favorite song from camp? 8. Tell me about the skit your unit did for campfire 16

17 Sugar Pine 2018 Bus Information Bus Departure Procedures Plan Ahead 1. Note the time of check-in and departure carefully! Arrive within the check-in time frame. 2. Make sure Camp Doc profile is 100% or bring missing documents. 3. Have all medications separate from luggage to hand in during the check in process. 4. Bring a sack lunch and refillable water bottle, packed in the back pack that will stay with the camper. 5. Be sure luggage is clearly marked. Tags are available at bus loading if needed. At Check-In 1. Go directly to the check in tables. Do not go to the buses yet. 2. Leave luggage to the side of the check in lines so lines can move smooth and quickly. 3. Turn health form and medications in at the check in table. 4. Receive bus assignment and special luggage handling tags. At Bus 1. Show your bus assignment card to the Counselor at the bus. Campers will receive a nametag, which is final confirmation that she has checked in. 2. Give the luggage to the other Counselor at the bus, they will load it in the correct bin. Keep the backpack with sack lunch and water bottle with the camper. 3. Buses will load approximately 15 minutes before the scheduled departure time. Counselors will make announcement to campers and they will turn in their bus assignment card as they enter the bus. 4. Do not leave campers alone at the bus stop. Camp will not assume responsibility for campers until they have boarded the bus to depart. 5. Camp Staff will review safety procedures with campers before departure. Bus Arrival Procedures Please Note: buses will not be held for late campers. Assistance by phone is available on bus departure days from 8:00 a.m. to 9:30 a.m. at ext Plan to arrive at least 15 minutes before the scheduled arrival time. Buses sometimes arrive early. Please check arrival time carefully. It is very upsetting to campers when they return home from camp and no one is there to greet them! 2. Bus arrival information will be posted on Twitter, and you can find the feed on the homepage of CampRocks.org or follow us on twitter at (@GSNorCalCampBus) 3. Girls will line up by last name. Signs will be posted of this alpha order, and you can stand by that sign. 17

18 4. Campers will debark from the buses by programs. Counselors will walk girls to their corresponding sign to meet parents. Please form a line once you meet up with your camper so quick and easy check out. 5. Have your ID ready. Counselors will ask to see it before releasing your Camper. Sign your Camper out with the Counselor, and collect her camp packet. 6. After signing your camper out, you may retrieve her luggage. Luggage will be unloaded as quickly as possible. Please be patient with the staff. 7. If a camper has not been picked up within approx. 20 minutes of the bus unloading, the camper will be taken to the Girl Scout Office at 1650 Harbor Bay Parkway, Alameda. The Camp Staff will attempt to contact the parents or emergency contact listed on the health form. 8. If you have an emergency or need to reach someone, contact the Girl Scouts Council at ext 2091 during regular business days and house (M-F / 8:30am to 5:30pm). If the emergency is NOT during regular business hours call our emergency line at Use caution when walking in front and behind buses. Alameda- Girl Scout Office 1650 Harbor Bay Parkway, Alameda CA Session Check In Check In Time Bus Date Departure 1, 1A June 17 8:15a.m.-8:45a.m. 9:00a.m. 1B June 23 8:15a.m.-8:45a.m. 9:00a.m. 2, 2A July 1 8:15a.m.-8:45a.m. 9:00a.m. 2B July 7 8:15a.m.-8:45a.m. 9:00a.m. 3,3A July 15 8:15a.m.-8:45a.m. 9:00a.m. 3B July 21 8:15a.m.-8:45a.m. 9:00a.m. Session Check Out Check Out Time / Date Bus Arrival 1A June 23 6p.m. 1, 1B June 27 3p.m. 2A July 17 6p.m. 2,2A July 11 3p.m. 3A July 21 6p.m. 3,3A July 25 3p.m. 18

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20 Pleasanton- J.C. Penny Plaza, corner of Stoneridge Mall Rd Springdale Ave, Pleasanton CA Session Check In Check In Time Bus Date Departure 1, 1A June 17 9:15a.m.-9:45a.m. 10:00a.m. 1B June 23 9:15a.m.-9:45a.m. 10:00a.m. 2, 2A July 1 9:15a.m.-9:45a.m. 10:00a.m. 2B July 7 9:15a.m.-9:45a.m. 10:00a.m. 3,3A July 15 9:15a.m.-9:45a.m. 10:00a.m. 3B July 21 9:15a.m.-9:45a.m. 10:00a.m. Session Check Out Check Out Time / Date Bus Arrival 1A June 23 5p.m. 1, 1B June 27 2p.m. 2A July 7 5p.m. 2,2B July 11 2p.m. 3A July 21 5p.m. 3,3B July 25 2p.m. 20

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