YMCA of Greater Vancouver

Transcription

1 YMCA of Greater Vancouver Off to Overnight Camp Dear Campers and Families, Welcome to the 2016 summer season at YMCA Camp Elphinstone. Thanks for choosing the YMCA for your child s camp experience we re looking forward to a great summer! Our staff are preparing for a positive and successful season. Whether it s your child s first time coming to camp or if they ve been coming for years, please read through this guide carefully. This guide contains vital information regarding your child s upcoming trip and some new information for this year. Talking to your child about their upcoming adventure is an important step in ensuring a positive experience for everyone. We believe that a rewarding camp experience starts with communication and preparation. We expect all campers to abide by the YMCA core values of; do the right thing, put people first, keep our promises and lead by example throughout their time at camp. We hope to answer many of your questions in this guide, but should you have any further questions about your family s upcoming camp experience, please contact us. Early communication allows us to address questions and concerns before your child arrives at camp, ensuring an easy transition on the first day. We look forward to meeting your child and creating some lasting memories. Sincerely, Pam Chater Manager, YMCA Camp Elphinstone YMCA Camp Registration Office 1760 YMCA Road Gibsons, BC V0N 1V6 T: F: E: camps@gv.ymca.ca Adim Hébert Supervisor, Outdoor Education & Summer Programs Steve Ryan Supervisor, Outdoor Education & Summer Programs

2 Camp Activities YMCA Camp Elphinstone has many exciting activities to offer. All activities are age-appropriate and participation is based on the size, skill and safety of the campers. Your camper will have an opportunity to participate in a variety of activities such as: Waterfront sailing, canoeing, kayaking, fishing, swimming, voyageur canoes and Stand up Paddle boards Land Sports and Challenges low & high ropes courses, basketball, soccer, volleyball, archery, tennis, tetherball, ultimate Frisbee, rock climbing on our new climbing wall. Creative and Environmental art, drama, music, campfires, nature walks to Big Tree and global adventures. Outdoor Living Skills canoe trips, hiking trips, outdoor cooking, shelter building, map and compass, low-impact camping. Out Trips All two-week campers participate in an overnight out trip camp experience, which involves canoeing, hiking or a combination of both. Groups travel to areas such as Gambier Island, Sechelt Inlet or one of our many on-site locations on our 144 acres. One-week campers do not have an overnight out-trip planned in their schedule, however groups have the option of planning a single night out-trip together if they so choose (usually to one of our on-site locations). Campers stay in tents or under tarps on out trips and pack both food and equipment with the help of the YMCA staff. Trip lengths and destinations vary and are based upon the ages and abilities of cabin groups. Recommended packing list for Out-Trips This list includes equipment, clothing and toiletries that would be useful for your out-trip. Equipment Sleeping bag (warm, compact, preferably synthetic or down-filled mummy style bag) Flashlight (extra batteries) 1 Litre Water bottle Clothing (avoid any clothing which is cotton based) Socks (2 pairs) Underwear Long johns or thermals Long sleeve t-shirt T-shirts Quick dry shorts Rain Gear (Pants, Jacket) Insulating sweaters Lightweight pants Sandals with back straps or other wet shoes Light hiking boots or running shoes Pajamas Swimsuit (1 piece for female campers) Sun Hat Toque Warm gloves/mitts

3 Toiletries/Other Personal Toiletries (toothbrush, toothpaste etc.) Prescription Medications Insect repellent (non-aerosol) Sunscreen (minimum SPF 30) The following items should NOT be brought on expeditions: Matches, firearms, knives, tobacco, alcohol, video games, cell phones, ipods, laptops, expensive watches or jewelry. Food, candy and gum should also be left at home as they attract animals. Recommended Packing Lists for at Camp When preparing for camp, be sure to consider the length of stay, time of year and the activities that your child may participate in. Our programs continue despite the occasional rainy day. For your child s comfort and well-being, please come prepared for the weather. The luggage you transport your belongings in does not need to be expensive backpacks are ideal, hockey bags, duffels, old suitcases and big laundry bags are fine too. We kindly ask that you do not pack items in garbage bags as they rip easily and can be mistaken for garbage. Below are recommended packing lists for equipment, clothing and toiletries. Equipment Sleeping bag (warm, preferably synthetic fill) Pillow & pillow case Flashlight (with fresh and extra batteries) Water bottle Sheet for mattress (optional) Extra blanket (optional) Clothing Socks & underwear Shorts, t-shirts, pants & sweaters Rain gear (camp activities happen rain or shine!) Rubber boots Shoes (one pair with laces and rubber soles and one pair that can get wet) Pajamas Swimsuit Towels (one large, one small) Hat (for sun and rain) Toiletries Biodegradable* soap & shampoo is preferred Toothpaste and toothbrush Brush or comb Insect repellent (non-aerosol) Sunscreen (minimum SPF 30)

4 *Biodegradable Soap all soap products (shampoo, soap and conditioners) used at YMCA Camp Elphinstone are recommended to be biodegradable, as our water is treated and returned directly to the ocean. We need your help to protect the environment. Our water system works best and operates cleanly when all soap products us are biodegradable Please do not bring any of the following items: matches, firearms, knives, hatchets, tobacco, alcohol, video games, portable radios, ipods, laptops, expensive watches or jewelry. Food, candy and gum should also be left at home as they attract animals. Lost and Found Lost items will be held until October 1, 2016 after which they will be donated. You are welcome to contact the camp office regarding your child s lost item, it is best to us at camps@gv.ymca.ca with a detailed description of the item as well as your child s name and session, but please be patient as we are all very busy and may not be able to locate lost items right away. Please label your child s belongings as this increases the chance that he/she will return home with everything. The YMCA is not responsible for lost, damaged or stolen items. Transportation Getting to Camp Parents/guardians are required to sign campers in with YMCA staff at each location. Please advise us if the person picking up your child differs from the person who dropped him/her off. For your child s safety, every person who may pick up your child MUST be listed on our sign-in forms and they must be prepared to show photo identification AND/OR provide a password. If you need to add a name to your authorized pick up person(s) please camps@gv.ymca.ca. The scheduled arrival and departure times below are very important as they enable our staff to structure important first and last days of the session, in order to best benefit each camper group. For your child s safety, if you wish to change your transportation selection when your child is already at camp, we require written notification of the change please the camp office at camps@gv.ymca.ca. Please give the camp 24 hours notice when making transportation changes. If it is less than 24 hours we will do our best to accommodate, but as luggage is sorted and sent in the hours prior to campers leaving, this may not always be possible. If you are unable to make the scheduled time on pick up day, please contact the camp office at Please note that bus and ferry times are subject to BC Ferry s summer sailing schedule and may change. We will provide you with notification should this occur. Drop Off at YMCA Camp Elphinstone, Gibsons, BC If you are dropping your child off directly at YMCA Camp Elphinstone: Drop Off: 12:00 and 1:00 p.m. on Sunday (Tuesday for McNabb Campers) Pick Up: 2:30 and 3:30 p.m. on Friday. *Directions and map located at the end of this document. Drop off at Horseshoe Bay Ferry Terminal If you are dropping your child off at Horseshoe Bay ferry terminal: Drop Off: 10:15 a.m. on Sunday (Tuesday for McNabb Campers) Pick Up: 4:15 p.m. on Friday

5 When you arrive at the ferry terminal, please look for YMCA staff and signage which will direct you the appropriate area we will direct campers and families to the grassy knoll by the water directly behind the ferry terminal. Sign in will take a little bit of time and parents are required to stay with their child until they have been through the sign in process. Please do not purchase a ferry ticket as this is included in your registration fees. Travelling by YMCA Shuttle Bus Campers must be registered for bus transportation in advance. YMCA staff monitor each bus and begin a camp orientation onboard the bus. Your child must be signed in upon boarding and signed out upon leaving with YMCA staff onboard the van/bus. YMCA staff will only release your child to the person(s) listed on the registration form. Please ensure you arrive at the bus stop at least 15 minutes prior to the scheduled bus times noted in the table below, and allow up to 15 minutes for delays. Please note that bus drop off times may vary depending on traffic (we will do our best to keep you informed if this happens). In the event that you miss your bus, please arrange for transportation to the Horseshoe Bay ferry terminal and take the next convenient sailing. YMCA staff will meet your child at the appropriate time at the Langdale ferry terminal and transport him/her to YMCA Camp Elphinstone from there. Should this occur, please call our camp office at Location Departure To Camp (Sunday) Return From Camp (Friday) BUS 1 Tong Louie Family YMCA 9:30 a.m. 6:00 p.m th Avenue, Surrey (bus departs at 9:45 a.m. sharp) Port Moody Recreation Centre 10:05 a.m. 5:00 p.m. 300 Ioco Road, Port Moody (bus departs at 10:15 a.m. sharp) BUS 2 Burnaby Central Secondary School 9:30 a.m. 5:45 p.m Canada Way, Burnaby (bus departs at 9:45 a.m. sharp) Langara Family YMCA 282 West 49th Avenue, Vancouver 10:15 a.m. (bus departs at 10:30 a.m. sharp) 5:00 p.m. Travelling by Airplane Campers must be registered for our airport shuttle in advance, there is an additional fee of $100. Campers arriving by airplane must arrive in Vancouver between 8:00 and 11:00 a.m. on Sunday, the first day of camp. Campers leaving by airplane must depart from Vancouver between 3:00 and 6:00 p.m. (additional fees will be incurred for flights arriving/departing outside the time restrictions noted above). If this is not possible, please contact us. As we are trying to accommodate several campers in one trip, your camper may have to wait at the airport for a longer period of time (we do our best to prevent this). Your camper will be met by an identified YMCA staff member at the arrivals gate and transported to camp. For your camper s return trip, we will also require your written permission for your camper to go through security early. McNabb Campers McNabb sessions run from Tuesday to Friday. The program will be tailored to the ages and developmental levels of the campers that sign up. These campers will go to bed a little earlier than other campers but they will still get to enjoy all aspects of being away at summer camp, such as campfires, flagpole, group activities, cabin games, etc. New this year Bus transportation is not available for McNabb campers. McNabb campers have the option to be picked up and dropped off directly at camp or from the Horseshoe Bay ferry terminal.

6 Tuck Shop Our camp tuck shop provides a great opportunity for campers to take home camp gear or souvenirs of their camp experience. All campers have an opportunity to visit our tuck shop with their cabin group at least once a week. Items you might find in the Tuck Shop include t-shirts, hoodies, hats, water bottles, magnets, and so forth. Prices of items range from $1 to $35. Please note that prices and stock are subject to change. In addition to swag and souvenirs, campers will also find healthy food and drink options such as popcorn, pretzels, and juice. Our Tuck Shop uses a computerized account system and is now Cash Free. Credit can be added in $10 increments to your camper s account by including an amount on your registration form or through our registration office (please call for more information). Any campers who have a remaining credit of more than $10.00 will receive a reimbursement at the end of the 2016 summer session. Credits on camper s accounts $10 and under will be donated to our Strong Kids Campaign to help send a kid to camp. The YMCA Strong Kids Annual Campaign funding is used to provide financial assistance to families and individuals who otherwise can t afford to participate Contacting Your Camper at Camp Office Phone Emergencies Only! For emergencies that require you to contact your child, please call and we will be happy to assist you. We may have to have the child call you back as we are a large property and it can take time for the child to come to the phone. If it is not an emergency, you are welcome to leave a message for the child and we will pass along that message through our camper mail, but we do not recommend calling your child unless absolutely necessary!!! Please don t sacrifice your child s enjoyment and inclusion in programming for anything but an emergency. Bunk Notes - To help you stay in touch with your camper, we use a secure web service called Bunk Notes. This web service allows us to manage the volume of s we receive for campers and ensure the delivery system is efficient. It also protects us from computer viruses and ensures we receive all s and none are lost in filters. Your child will not be permitted to back, this is a one-way system. Each morning, the Bunk Notes system bundles and sorts the messages for us to print and distribute to campers do not worry if you do not have your child s cabin number, our office staff will ensure your note goes to the correct cabin. Bunk Note credits cost $1 each and are purchased in packs of various sizes your first Bunk Note is free! If you are new to Bunk Notes, please follow these instructions: Go to o RETURNING PARENTS will login using their address and password. o NEW PARENTS will click Need an account or have an invitation code? and complete the basic form. o The Invitation Code for YMCA Camp Elphinstone is: 15YCE9802 Note: For your campers safety, please do not share the invitation code above. By Mail Everyone enjoys receiving mail, so please write! Mail is picked up every day and delivered to your camper by cabin group. Send letters prior to or during the first few days of camp to ensure delivery to one-week campers. Letters arriving after your child has gone home will be sent return to sender, so please make sure you use a return address!

7 Letters should be addressed: Camper s Name and Session c/o YMCA Camp Elphinstone 1760 YMCA Road Gibsons, BC V0N 1V6 Pay Phone YMCA Camp Elphinstone has pay phones to use for outgoing calls. Campers have the opportunity to sign up during the week to use the phones to call home if they choose (usually between 3:00 6:00 p.m. depending on the schedule). Please do not give your child directions to call at a specific time as this is not always possible due to fluctuating schedules. Instead, please give several numbers (work, home, and cell) where your child can reach you. If your child would like to use the pay phone, please send a calling card with them, along with instructions on how to use it or agree to accept collect calls (note that cell phones cannot accept collect calls). Please do not send cell phones with your camper as they frequently have a negative impact on the camp experience AND will be taken away until the camper is returning home. Please note that while campers have the opportunity to use the pay phones, the may elect not to phone home. Rest assured that no news is good news and your child is busy having fun at camp. If there are any problems, either your child or YMCA staff will contact you. If you need to reach your child while they are at camp you may call the camp office, but unless it is emergency children will be directed to call during the scheduled phone time, as we do not want to remove children from programming throughout the day. Messages to call home will be passed along to your child, but it is their responsibility to make sure they call when given the opportunity. Camp Behaviour Policy Camper Dismissal If a situation arises where a camper threatens the safety of another camper or if a camper shows a complete disregard for camp rules, that individual may be dismissed at the discretion of the Camp Manager/Supervisor. The camper s family is responsible for any costs associated with that individual s dismissal and no refund will be given if the dismissal is due to behavioural reasons or concerns. YMCA staff will see that the child is accompanied to Horseshoe Bay but it is the parent/guardians responsibility to pick the child up or arrange for pick up upon the dismissal. Possession of Illicit Substances Smoking, the consumption of alcohol and/or the use of non-prescription drugs are not permitted on YMCA property. Any camper who disregards this policy will be automatically removed regardless of circumstance or degree of participation. Heat Room Please read the following information carefully: Due to the widespread issue of bed bugs in the Lower Mainland, all bags and personal belongings arriving at YMCA Camp Elphinstone must pass through a heat treatment process, which eliminates the concern of bed bugs spreading to our facilities or to your home. Our specially constructed heat treatment room heats bags to 125 degrees fahrenheit (about the temperature of a clothes dryer) which ensures that any bed bugs and/or eggs that may be contained within participants belongings are killed prior to moving into cabins.

8 Although the heat treatment is safe for most items, a few items should not pass through the heat treatment room as it may cause damage. The following items should not be heated: plastics (such as toiletries and cosmetics), medicines, aerosols, cameras, photographs, rubber boots, candles/wax, food (including pop cans) and electronics (which should be left at home). All items that should not be heated must be packed in a zip-lock bag and placed at the top of the luggage so it may be removed prior to treatment. Please ensure zip-lock bags are well labelled with your child s name and session. We appreciate your support in this matter. Head Lice Upon arrival, your child will be checked for head lice we STRONGLY recommend that caregivers check their campers for lice prior to start of camp. If lice or nits are found by our staff, your child will not be permitted to come to camp until they are nit-free. Ideally, it takes 7-8 days to effectively kill/remove lice and nits, so we suggest checking your child s head at least one week prior to arrival and then again the day before you send them to camp. Please keep in mind that it can be difficult for a child to integrate into their cabin if they miss the first day or two of camp. If you don t know how to check for head lice, please talk to your family doctor or a public health nurse. Although lice do not carry disease and are not considered dangerous, they are a nuisance! Please help us keep our camp a lice-free zone. Dietary Restrictions We take all camper dietary restrictions seriously and provide appropriate alternatives at each meal served where required. We take every step in offering and informing campers of the alternatives made available to them at each meal. We strongly encourage you to speak with your camper prior to their arrival at camp about their responsibility in ensuring they are following their required diet and encouraging them to speak to a camp staff if they have any questions or concerns. Directions to YMCA Camp Elphinstone YMCA Camp Elphinstone is located on the beautiful Sunshine Coast, just two kilometres north of the Langdale ferry terminal on the shores of Howe Sound and a 40-minute ferry ride from Horseshoe Bay in West Vancouver. To get to Horseshoe Bay ferry terminal, take Highway 1 westbound from Vancouver and follow signs for Horseshoe Bay in West Vancouver. If your child is taking the ferry with camp staff, they will be signed in and out in the walk-on passenger area (there will be staff and signage to help direct you to the right location). YMCA Camp Elphinstone is 1.5 km (25 minute walk, 5 minute drive) from the Langdale Ferry terminal. After departing the terminal, turn right on the first street and follow Port Mellon Highway to YMCA Road (first street on the right). Follow YMCA Road through the subdivision down to the camp gates. Check in at the upper parking lot/mackenzie Hall.

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10 Check out the Preparing for Camp page on our website for more information about what to expect for camp. Here you ll find everything from packing lists, to coping with homesickness and what sort of food to expect at camp. There are also hints and tips for ensuring a positive experience. If you still have questions please feel free to give us a call and we ll be happy to answer your questions. YMCA Camp Registration Elphinstone 1760 YMCA Road, Gibsons BC T: F: E: camps@gv.ymca.ca