D AY CAMP LEADER GUIDE 2016

Transcription

1 1 D AY CAMP LEADER GUIDE 2016 Webelos & Cub Scout Day Camp SUSQUEHANNA COUNCIL A Nationally Accredited Webelos & Cub Scout Day Camp Operated by the Susquehanna Council, Boy Scouts of America

2 2 SHIKELLAMY STATE PARK MARINA July 11 15, 2016 Shikellamy State Park Marina Marina Ave. Sunbury, PA SUSQUEHANNA COUNCIL Scout Service Center 815 Northway Road Office (570) Williamsport, PA Fax (570) Internet Monday - Friday 8:30-4:30 The Scout Shop Monday - Wednesday 10:00-5:00 Thursday 10:00-7:00 Friday 10:00-4:30 Contents Directions & Road Map 4 Camp Map 5 Registration - Pre-Camp 6 Camping Sessions Youth Eligibility Registration Forms Registration Fees 7 Scout Roster Form 8 Provisional Camping 9 Campership Grants Cancellations & Refunds Campership Application Form 10 Health & Medical Records 11 Medical Recheck Unit Roster - Scout & Adult Adult Roster Form 12 Persons Leaving Camp 13 Scout Release Request Form 14 Extra T-Shirt & Hat Ordering 15 Extra T-Shirt & Hat Order Form 16 Visitors 17 Camp Services Restrooms Trading Post Telephone Personal Gear Checklist 18 Pre-Camp Registration Checklist 19 At-Camp Registration Checklist 20 Pre-Camp Leader s Meeting 21 Camp Guides 22 Camp Guide Application 23 Camp Guide Application 24 Camp Program 25 Advancement in Camp Uniforms Camp Theme 26 National BSA Policies 27 Camp Policies & Procedures 28 Camp Policies & Procedures 29 Dangerous Wildlife Camp Policies & Procedures 30 Knives & Axes Chemical Fuels & Stoves Vehicles in Camp Transportation of Scouts Pets Valuables Surplus Milk

3 3 CSI - CUB SCOUT INVESTIGATORS Welcome to the 2016 Susquehanna Council day camp season! The Susquehanna Council and our day camp staff are very excited to have you and your Cub Scouts join us this summer for our 20 th season. We have a very exciting program this summer with tons of fun and adventure planned! We hope to make this day camp enjoyable for everyone. Day camp is a great way for your young Cub Scouts to get out and enjoy many of the great outdoor activities of Scouting. It is our responsibility and goal to help you provide a positive outdoor experience for your Scouts. We want to bring joy and happiness to all of our campers. Please take the time to review the information provided to you in this leader guide, as numerous changes have been made to it, to better server you and your Scouts. Be sure to take advantage of what this leader guide has to offer, as it will assist you in planning a successful day camp experience for your Cub Scout pack. Once again, we welcome you to the Susquehanna Council s Cub Scout day camp. We look forward to serving you and your Scouts this summer. Please feel free to contact us anytime prior to, or during, your time at day camp with any questions or concerns. Best wishes for a great day camp experience and memories that will last a lifetime! Yours in Scouting, Chris Berleth Staff Advisor IMPORTANT CAMP DATES March 11 All completed Campership Applications due May 2 Pre-Camp Leader s Meeting - Exact date, time and location to be announced May 9 All completed T-Shirt/Hat Order Forms along with complete payments June 15 All Regular Registration Fees due Conpleted Scout & Adult Roster Forms Due

4 4 DIRECTIONS - TO SHIKELLAMY STATE PARK MARINA From the North (Interstate 80) Take exit for Route 147 South. At the intersection of 147 South and Route 11, turn left onto Route 11 North.. At the next light, turn right to cross the bridge into Sunbury. The entrance for the Marina is on Bridge St. just after the bridge crossing. If you pass the Shikellamy School Administration Building on your left, you ve gone too far. Look for signs and follow into the main parking lot.

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6 6 REGISTRATION - PRE-CAMP As you prepare your pack for day camp this summer, here are a few points to keep in mind while going through the registration process. 1. Always keep a copy of all receipts and forms related to day camp for your pack s records. 2. Keep all your day camp related receipts and forms together and have them with you any time you go to the Scout Service Center to make arrangements and payments for day camp. 3. Always take all your day camp related receipts and forms to camp when your pack attends. 4. If whoever handled all the pre-camp registration will not be going to day camp with the pack, then make sure that the leader who will be going to day camp has all the necessary copies of receipts and forms. Make sure that they understand what the receipts and forms mean and are prepared to complete the registration process at the day camp office. Camping Sessions Webelos & Cub Scout Day Camp Location Daily Program Length Monday - Friday July Shikellamy Marina 8:30 a.m. - 4:30 p.m. Day Camp is limited to 150 Scouts. Available spaces will be filled on a first-come, first-serve basis. Youth Eligibility Day camp is open to all youth officially registered with a pack in the Cub Scout program, including: Tiger Scouts first grade and/or 7 years old Wolf Scouts second grade and/or 8 years old Bear Scouts third grade and/or 9 years old Webelos Scouts fourth/fifth grade and/or 10/11 years old All Scouts attending who are Tiger Scouts (first grade and/or 7 years old) must be accompanied by an adult partner. Day camp is also open to all youth who are officially registered with a troop in the Boy Scout program and who are serving as Den Chiefs.

7 7 Camp Registration Fees - Youth Day Camp Regular Fee $90 per registered Cub Scout Camp fees for day camp include: camp program, camp t-shirt, morning and afternoon snacks, and beverages. It does not include lunch - all participants must supply their own bagged lunch daily. Complete payment of all camp fees are required when submitting Scout Roster Forms, except when a Scout is applying for a campership grant, then only $50 of the fee is due as a deposit. Camp registration fees are transferable between Scouts, less the $50 cancellation fee (Example: Dave pays for camp, but then cancels. Dave s fee can be used for Gary, but Gary must make his own separate payment of $50 to cover the difference of Dave s non-refundable cancellation fee). Your pack is welcome to bring along a Den Chief to help during your stay at camp. Den Chiefs are considered Scouts and not adult leaders, therefore you will need to list them on the Scout Roster Form along with complete payment of the Scout registration fee. Boys who join Scouting in the Spring and Summer are still eligible to attend Day Camp! Unit leaders should coordinate their registration and paperwork prior to registration for Day Camp. Camp Registration - Adults There are no fees for adult leaders attending day camp. All adults must be registered members of the pack and/or be the parent or legal guardian of an attending Scout. Adults in direct contact with and having supervisory capacity over Scouts are required by the Commonwealth of Pennsylvania to comply with Act 15 regarding clearances, as well as up-to-date Youth Protection Training. All Scouts attending who are Tiger Scouts (first grade and/or 7 years old) must be accompanied by an adult partner. All individual adults staying at camp must be listed on the Adult Roster Form (page 12) showing when they will be at camp. (Example: Ron will be attending with the Pack Monday through Wednesday and then Chad will take his place Thursday though Friday).

8 Pack# Attending Day Camp #1 August 8th 12th Camp Leader Telephone ( ) List all Scouts by rank and grade for the school year List all adults attending camp on the Adult Roster Form Scout s Name (Please Print Clearly) Age Grade Rank Emergency Telephone T-Shirt Size OFFICE USE Invoice# Initial You should have at least three copies of your completed roster before you arrive at camp: 1. Camp Leader 2. Camp Office 3. Health Office 8 Scout Roster Form

9 Provisional Camping - Scouts Without a Pack Any Scout wishing to attend day camp, but is unable to attend while his pack is at day camp or wishes to attend more than the one session his pack is at day camp, may attend day camp with another pack. The council does not operate a separate provisional pack for such Scouts. Your District Camping Chairman can help if you need assistance locating a pack for a Scout to attend day camp with other than his own. Campership Grants For families who need financial assistance to send their Scout to day camp, a campership program is available that will grant up to 50% of the discount camp fee. Please have the family of the Scout in need fill out the Campership Application Form (page 10) in its entirety and submit it, along with a deposit ($50.00) to the Scout Service Center as early as possible. Final deadline for submitting Campership Applications is March 11th, After review, parents will be notified if their application has been approved. If it was denied, then they must pay the remaining balance of the registration fee. Campership grants are only available to Scouts who reside within the Susquehanna Council, Boy Scouts of America s jurisdiction and whose primary registration is with a Susquehanna Council unit. Cancellations and Refunds There is no refund for missed days. Each session requires a $50 non-refundable cancellation fee (this includes all Scouts and campership recipients) Day camp registration fees are transferable between Scouts, less the $50 cancellation fee (Example: Dave pays for camp, but then cancels. Dave s fee can be used for Gary, but Gary must make his own separate payment of $50 to cover the difference of Dave s non-refundable cancellation fee). Only refund requests submitted by the Scout s parent or legal guardian will be considered. Homesickness is not considered to be a refundable medical reason. 9 Refunds will not be issued at day camp through the day camp office. Please submit any refund requests in writing with the following information: Scout s name, pack #, dates Scout attended day camp and the reason for the Scout s cancellation. All refund requests must be submitted in writing to the Scout Service Center by August 31, 2016.

10 10 Campership Application 1. All information requested must be completed in-full, including signatures by the Scout s legal parent or guardian, before this application can be reviewed. 2. Completion of this application does not guarantee a campership grant. Camperships are made available on the basis of available funds and verified individual need. 3. The Scout Service Center must receive a $50.00 the Scout Service Center no later than April 26, Camperships will not exceed 50% of the discounted fee and may be used for registration only. The campership grant may only be used by a Scout of the Susquehanna Council and is restricted to Camp Karoondinha and the Susquehanna Council s Cub Scout Day Camps. 5. Camperships are available to all Scouts with a demonstrated need. 6. Campership grants are only available to Scouts who reside within the Susquehanna Council and whose primary registration is with a Susquehanna Council unit. Unit Choose One: Cub Scout Pack# Boy Scout Troop# District Choose One: Bald Eagle District Seven Bridges District Scout s Name Home Address City State Zip Home Telephone ( ) Age Scouting Rank School Attending Camp Attending Choose One: Boy Scout Resident Camp Week# Webelos Resident Camp Week# 1 2 Cub Scout Resident Camp Week# 1 Cub Scout Day Camp: Reason for requesting Campership» Number in Family» Annual Family Income $ Has the Scout attended a council camp before? Yes Has the Scout received a campership before? Yes No Does the Scout demonstrate a genuine need for a campership grant? Yes No No $ Total Camp Fee $ Family s Share of the Camp Fee $ Share From Other Sources (Unit) $ Amount Requested for Campership Grant - Maximum $50 I/we certify that to the best of my/our knowledge, the information stated on this form is complete and true and that the above named Scout is not able to meet the full summer camp fee.» Signature of Parent/Guardian OFFICE USE Deposit Receipt# Date Status: Hold Date Approved Denied Date Signature of Council Camping Chairman Revised 3/06

11 11 HEALTH FORMS Health and Medical Records Every Scout who will be attending day camp this summer must submit a BSA Class I Health Form. The form must be filled-out completely and signed by the Scout s parent or legal guardian. A Class I Health Form must be updated annually by the parent or legal guardian. Note: Scouts who will also be attending either Webelos or Cub Scout resident camp this summer must have a completed BSA Class II Health Form signed by a licensed physician. Adults staying at camp, even for one day, must submit the appropriate health form completed and signed by a licensed physician. Adults under 40 years of age must submit a BSA Class II Health Form which is valid for three years. Adults over the age of 40 must submit a BSA Class III Health Form which is only valid for one year. Adults who are visiting camp during the day only, do not need to submit a health form, unless they wish to take part in any of the program areas or activities. The Susquehanna Council is no longer required to keep these health forms on file and therefore will be returning them once camp has concluded. It is still always a good idea to make copies, just in case the originals are lost or damaged. Medical Recheck A medical recheck is required as part of your pack s check-in procedure. All health forms will be turned-in to the Camp Health Officer who will review them with you. The medical recheck is provided to protect against the spread of illness, to verify the use and proper administration of prescription drugs and to evaluate any changes in medical conditions. All prescription drugs should be clearly labeled with the Scout s name and pack number and turnedin to the Camp Health Officer for safe storage and proper administration. Unit Rosters - Scout & Adult The Scout Roster Form (page 8) and Adult Roster Form (page 12) must be filled out in their entirety and submitted during the leader s meeting in May. The rosters contain important information regarding the number of youth and adults in your pack as well as emergency contact information. Scouts must be listed by rank since they will be grouped at day camp by rank and not by pack. If your pack will be using different leaders throughout the course of the week, make sure that the rotation schedule is clearly indicated on the Adult Roster Form when turned-in. Scouts must have two-deep adult leadership at all times. You should have at least three copies of your completed roster before you arrive at camp. 1. Camp Leader - You will have one copy to keep with your records 2. Camp Office - You will turn-in one copy during the pre-camp leader s meeting in May 3. Health Office - You will turn-in one copy along with all your troop s medical forms and prescription medications

12 12 Adult Roster Form List all adult leaders and check the days that they will be present in camp - Scouts must have two-deep adult leadership at all times Pack# Attending Day Camp Week: August 8th 12th Camp Leader Telephone ( ) Adult s Name (Please Print Clearly) Registered Position Date of YP Training OFFICE USE Invoice# Initial Mon Tue Wed Thu Fri You should have at least three copies of your completed roster before you arrive at camp: 1. Camp Leader 2. Camp Office 3. Health Office

13 13 PERSONS LEAVING CAMP Adults Any adult member of your pack who must leave day camp during the day must sign-out and sign-in at the day camp office. A log book will be available at all times for this purpose. If your pack will be using different leaders throughout the course of the session, make sure that the rotation schedule is clearly indicated on the Adult Roster Form when turned-in. Scouts must have two-deep adult leadership at all times. Scouts Youth members of your pack may not leave day camp without the permission of a parent or legal guardian and a pack leader. The Scout wishing to leave must be accompanied to the day camp office by a leader to make sure that the Scout is leaving with the right person. The Scout must also sign-out and sign-in the log book at the day camp office. Parents taking their Scout home before the end of a session must sign their Scout out.» BSA Standards Regarding Release of Scouts from Camp «M22 Scouts desiring to leave Cub Scout Day Camp with an individual who is not the Scout s parent or legal guardian, prior to their pack s departure, must have the Scout Release Request Form (page 14) completed and signed by their parent or legal guardian and be approved by the pack leader. All absentees or no shows will be verified with the pack leader at the day camp office during check-in. The Day Camp Director will request that a reason be provided by the pack leader for each absent or no show member. Reason(s) for each absence may be verified, as necessary, by telephone with the parent or legal guardian. Irregularities will be documented by the Day Camp Director, who will take action, as appropriate, and will promptly notify the Scout Executive. GETTING THERE SAFELY Always use seat belts Turn headlights on for safety Don t drive when fatigued Load, hitch and tow trailers correctly Avoid night driving Ensure good mechanical condition

14 14 SCOUT RELEASE REQUEST Scouts desiring to leave Cub Scout Day Camp with an individual who is not the Scout s legal parent or guardian, prior to his unit s departure, must have a release signed by his parents or guardian and approved by the pack leader. Scouts will normally be permitted to leave only when accompanied by their parents. This form must be used in handling other departures. In an emergency, it may not be possible for a parent or a guardian to sign a release. In this event, sufficient information must be recorded attesting to the telephone call or means of communication by which word arrived asking for the release of the Scout. This information should document the person from whom the call was received, verify telephone confirmation of the parent asking for the Scout and give detailed reasons for the requested release. Request is made that Be permitted to leave Cub Scout Day Camp for the following reason: of Pack# The Scout is to leave on: Date Accompanied by The Scout is to return on: Date Time Time In signing this request for release, the BSA, the Susquehanna Council, the unit leaders and the Scout s parents or guardians mutually acknowledge that there will be no refund of the day camp fee and that the BSA or its representatives shall not be liable for any loss or injury to the Scout s person or property. This request is made by (parent or guardian signature(s) required except for emergency departure requests as noted) Signature of Parent/Guardian Address Home Telephone ( ) Work ( ) Cell ( ) Signature of Unit Leader ON-SITE RELEASE Before leaving Cub Scout Day Camp, Scouts must check-out with their unit leader and the camp office. Signature of Unit Leader Date Unit# Signature of Day Camp Director Date Keep original for use at time of release. Give parent s a photocopy.» This form complies with BSA Standard M23. «

15 EXTRA T-SHIRT/HAT PRICING & ORDERING Placing Orders All registered Scouts participating in day camp will receive one t-shirt. Please make sure that you have noted each Scout s t-shirt size on the Scout Roster Form. Adult leaders will not be provided a t-shirt and can order them, along with any extra youth shirts, with the Extra T-Shirt/Hat Order Form (page 16). A completed t-shirt/hat order form (page 16) must be submitted with each order for extra t-shirts and hats by May 9, Packs are encouraged to place one group order for all their members, ideally when they are registering for day camp. Individual orders can also be placed for those not affiliated with a unit. Please be sure to mark Personal Order on the form. Be sure to complete all the information requested on the top of the form for each order placed. If your pack is attending more than one session at day camp, please submit a separate order for each session. Make sure each session is clearly indicated on the form. Your order will not be available for pick-up until your pack s scheduled arrival and check-in at day camp. Please be sure to bring all copies of your orders and receipts to camp. Conditions of Sale The t-shirt/hat order form (page 16) must be completed and submitted along with complete payment to the Scout Service Center by May 9, No orders will be accepted after the deadline. All orders must be paid at the time the order is placed. No refunds will be issued except in the case of defective merchandise. Claims should be made upon receipt of merchandise. A t-shirt of one size may be exchanged for a t-shirt of a another size once delivery has been made, providing that the shirt has not been worn or laundered. All exchanges are limited to the availability of the requested size. If the new shirt size has a different price than the original one issued, then additional money is due or a refund will be given. T-shirt sizes may run small and shirts may be subject to some shrinkage after laundering. Parents should consider this in deciding which size to order. Hats are a ball-cap style which are one-size fits all. The same policy regarding refunds or exchanges of t-shirts applies to hats. 15

16 16 Extra T-Shirt/Hat Order Form Ordered By Pack# or Personal Order (Not affiliated with any unit) Please submit a separate order for each individual session your pack is attending Camp Attending Choose One: Cub Scout Day Camp July 11 15th Telephone ( ) All t-shirt orders are due with complete payment by May 9, 2016 All registered Scouts participating in day camp will receive one t-shirt. Use this form to purchase additional t-shirts for Scouts. Adult leaders will not be provided with a t-shirt and can order them with this form. Size Quantity Price Each Total Youth Medium $12.00 Youth Large $12.00 Adult Small $14.00 Adult Medium $14.00 Adult Large $14.00 Adult XL $14.00 Adult 2XL $16.00 Adult 3XL $16.00 Adult 4XL $18.00 Order Grand Total Invoice# Initial OFFICE USE

17 17 VISITORS Visitors are welcome throughout the week at day camp. Please inform anyone from your pack who is planning to visit day camp that they must first report to the day camp office where they will signin the logbook; giving their name, the name of the Scout they re visiting and/or the purpose of their visit. At that time, they will be issued a colored wristband that they must wear the entire time they are at day camp. Once their visit has concluded, they must stop by the day camp office and sign-out and surrender their colored wristband. Visitors and guests are not permitted to use the swimming facilities while at day camp. Please advise all parents to leave all family pets at home. No pets of any type are permitted on day camp property. CAMP SERVICES Restrooms Day camp is pleased to provide the comfort of indoor flushing toilets for campers and visitors use. Trading Post Day camp maintains a modest trading post for the convenience of visiting Scout packs. Items available include: Scouting items, camp t-shirts and hats, and of course snacks. All campers must be responsible for their own finances while at camp. Day camp is not responsible for lost or stolen money or personal possessions. If something is considered missing, check the day camp office to see if the item has been turned-in. Any wayward item found by your pack should be turned in here as well. Telephone The day camp office is equipped with a full-service telephone for official day camp business and emergencies only. Please advise parents of the following procedures should they need to contact someone at day camp as quickly as possible in the event of a family emergency. 1. Call District Executive Chris Berleth first at (570) if no one answers but the voic , please leave your name, telephone number where you can be reached, the person s name you re trying to contact, their pack number and indicate clearly that it is an urgent matter or family emergency. Your call will be returned as quickly as possible. 2. If the matter is pressing or time sensitive and Chris Berleth did not answer and you have already left a message on his voic as described above, then call the Scout Service Center at (570) or If no one answers there but the voic , please leave the same message with the same information that you just left for Chris Berleth. Your call will be returned as quickly as possible. 3. If you were unable to reach Chris Berleth or anyone at the Scout Service Center and left messages at both places, then call Scout Executive Jon Brennan at (570)

18 18 PERSONAL CHECKLIST - SCOUT & ADULT Scout Morning snack (Optional) Recommended if Scout misses breakfast Bag lunch - beverages provided at camp Disposable, paper lunch bags preferred Cub Scout Day Camp t-shirt Worn daily - will receive on first day Sneakers/comfortable shoes* Backpack Swim suit & beach towel Water shoes (Optional) For swimming pool area only Insect repellent (No Aerosol Sprays) Sunscreen (No Sprays) Sunglasses (Optional) Raincoat /poncho Adult Bag lunch - beverages provided at camp Disposable, paper lunch bags preferred Sneakers/comfortable shoes* Backpack Swim suit & beach towel Insect repellent (No Aerosol Sprays) Sunscreen (No Sprays) Sunglasses (Optional) Watch (Optional) Raincoat /poncho Uniforms are not required for adult leaders - Please set the example by only wearing clothing that is appropriate for Scouting and camping. All clothes should be clearly marked with the Scout s name and pack number. * Shoes should be broken in before day camp. No sandals or open toed shoes are allowed except at the pool. Closed toe and heel shoes must be worn throughout day camp for each Scout s safety. Alcoholic beverages Non-prescription drugs Firearms & ammunition Bows & arrows Pocket knives Machete/sheath knives Punk sticks Firecrackers/fireworks Pets Non Scout-like literature Bicycles, skateboards or rollerblades DO NOT BRING Water guns/supersoakers Spray paint Dice Cell phones, radios, CD & MP3 players, handheld video games and DVD players are strongly discouraged at camp. They will not be allowed in any program area. Day camp is not responsible for lost or stolen money or personal possessions

19 19 REGISTRATION CHECKLIST - PRE-CAMP 1. Distribute Campership Application Forms to interested families Deadline for completed submissions and ($50.00) : March 11, Distribute appropriate BSA Health Forms to all Scouts and adults going to camp 3. Distribute Photo/Video Release Form to all Scouts 4. Arrange for two adult leaders in camp at all times while pack is attending camp Suggested ratio: 2 leaders for every 8 Scouts 5. Arrange for adequate transportation of Scouts and adults to camp and home again 6. Pay camp registration fees. Regular Fee deadline: June 15, Submit completed Extra T-Shirt/Hat Order Form and complete payment by May 9, Collect completed BSA Medical Forms from all Scouts and adults going to camp and make a second set of copies 9. Collect all Photo/Video Release Forms 10. Collect any completed and signed Scout Release Forms 11. Complete Scout & Adult Roster Forms and have three separate copies made 12. Have copies of all camp related receipts and forms organized for arrival at camp 13. Attend Pre-Camp Leader s Meeting in May - Exact date, time and location to be announced 13a. Submit completed last-minute registrations with complete payments 13b. Submit three copies of completed Scout & Adult Roster Forms 13c. Submit completed and signed BSA Health Forms for all Scouts and adults 13d. Submit completed and signed Photo/Video Release Forms for all Scouts

20 20 REGISTRATION CHECKLIST - AT CAMP 1. Arrive as a pack at camp before 8:30 a.m. The Day Camp Staff is not in a position to handle early arrivals Wait in the parking lot with your pack until your unit host arrives 2. Check-in with your unit host Verify all pack members have arrived and your total number of Scouts and adults One adult leader will proceed to the day camp registration table while the other adult(s) stay with the Scouts 3. One adult leader will check-in at the day camp registration table with the following items: All day camp related receipts and any last-minute registrations and payments Three copies of Scout & Adult Roster Forms if changes were made since the pre-camp leader s meeting in May Completed and signed BSA Health Forms for all Scouts and adults not submitted at the pre-camp leader s meeting in May Completed Photo/Video Release Forms not submitted at the pre-camp leader s meeting in May Prescription medications in ziplock bags labelled with the Scout s name and pack number Copies of receipts and orders for extra t-shirts and hats if ordered 4. Deliver bagged lunches for every Scout and adult to the dining hall - every day Have each lunch bag clearly marked with the owner s name and pack number All bagged lunches will be kept in refrigerators until lunchtime Closing Day 1. Turn in your pack s day camp evaluation form 2. Receive all patches and awards for your pack 3. Leave group packets in the day camp office 4. Pick-up all BSA Health Forms and prescription medications

21 21 PRE-CAMP LEADER S MEETING A special meeting for all pack leaders will be held in May of exact date, time and location to be announced. Members of the day camp staff will be present to collect forms and payments as well as provide information on your upcoming attendance at day camp. It will be a great opportunity to meet key members of the current year s staff, hear new information regarding the day camp program, and ask any questions that you might have regarding your pack s attendance at day camp. It will also give pack leaders the opportunity to meet, talk and plan with other pack leaders who will be attending the same day camp sessions. At this time you must be prepared to turn-in all of the following items: Completed last-minute registrations with complete payments Completed Scout & Adult Rosters Completed and signed BSA Health Forms for all Scouts and adults Please make sure that all these forms are completed properly, have the required signatures, complete payments and that you bring them with you to this meeting.

22 22 CAMP GUIDES Overview Are you, or any of your registered leaders or parents planning on attending a full week of day camp? Would you like the opportunity to help out while getting to know Scouters from other area packs? If so, then day camp has the perfect staff position for you! Camp Guides are registered adult Scouters that help by providing guidance and two-deep leadership for a group of Scouts attending a week of day camp, The Scouts are all the same rank, but usually from several different packs. Camp Guides are responsible for taking attendance, tracking advancements, keeping the group on schedule and providing leadership within the group. The Camp Guide is a staff position and anyone interested in being a Camp Guide must complete and submit an adult day camp staff application (pages 23-24) by April 25, Seven Camp Guides will be selected per week and will receive a free day camp t-shirt and patch. All Camp Guides must have current Youth Protection Training and be able to attend Staff Training in May at Central Oak Heights in West Milton. Daily Responsibilities 1. Arrive at day camp by 8:30 a.m. 2. Pick-up your Group Leader Packet (updated daily), which includes the following: A roster listing all Scouts and adults in your group (names, ages, ranks, etc.) A list of all the other groups by rank, name and color code A registration packet which includes copies of the day camp emergency plan, safe swim guidelines and individual achievement lists for each Scout. An attendance sheet - You must turn in one copy to the day camp office by 8:45 a.m. A map of day camp A copy of the daily program schedule A copy of instructions for emergency procedures A book of ideas for songs, skits, cheers and games for group time A daily comment form A day camp survey form 3. Stay with your group at all times and provide leadership to the group by taking attendance, staying on schedule, helping with all activities, reviewing advancements, reporting all injuries and illnesses immediately to the Camp Health Officers, following the plan in case of an emergency, being positive and creating a fun and memorable time for the Scouts. 4. Stay with your group until all your Scouts have been picked up to return home 5. Return Group Leader Packet to the day camp office

23 23 CUB SCOUT DAY CAMP APPLICATION FOR DAY CAMP STAFF SEASON Applicants are not required to provide any information that is prohibited by law. This application will be given every consideration, but its receipt does not imply that the applicant will be selected. Completion of the age appropriate BSA medical form is a condition of selection. Some positions require completion of specialized training. GENERAL Full Name Home Address Date of Birth City State Zip Home Telephone ( ) College Address City State Zip College Telephone ( ) PLEASE PRINT OR TYPE ALL INFORMATION Are you a United States citizen? Yes No Social Security# Driver s License# State Expiration EDUCATION Choose One: High School Graduate Year Graduated GED Choose One: College Student Current Grade College Graduate Year Graduated College Major or Degree Held CAMP EXPERIENCE Years of Cub Scout day and/or resident camping experience: Camper Staff Camp Staff employment experience - Two most recent years Position Year Position Year I have completed National Camping School (NCS) in : Section Year Section Year If held, original NCS certificates must be produced to the Day Camp Office upon arrival to Day Camp for file

24 24 SCOUTING - If you are not a current member of the BSA, you must register Years in Scouting: Youth Highest Rank Earned Adult Current Position Order of the Arrow Membership Level: Ordeal Brotherhood Vigil Honor I have attended: National Youth Leader Training (Brownsea) Den Chief Training Adult Training: Fast Start New Leader Essentials Leader Specific for Position Wood Badge BSA Youth Protection Training (Required) Other Red Cross Training: CPR Expiration First Aid Expiration If held, original Red Cross certificates must be produced to the Camp Office upon arrival to Day Camp for file REFERENCES - Not relatives or other Day Camp Staff Members 1. Name Address City State Zip Telephone ( ) 2. Name Address City State Zip Telephone ( ) SIGNATURE Have you ever been convicted of a felony? (You may answer no if your conviction has been ordered sealed, expunged or eradicated.): Yes Conviction of a crime is not an automatic bar to selection. All circumstances will be considered, including what you were convicted of and how long ago. Please provide complete information about the conviction by attaching a separate statement. I authorize investigation of all statements contained in this application as may be necessary in arriving at a decision. I authorize all my previous employers, schools, consumer or credit agencies and other references to furnish the information requested. I hereby declare that the information provided by me in this application is accurate and complete to the best of my knowledge. I understand that any falsification or misrepresentation in this application is cause for discharge. No Signature of Applicant Date

25 25 CAMP PROGRAM At the time of this printing, all program information is tentative, since specialized programs will depend on the availability of skilled staff. Overview The program at day camp is designed to strengthen your pack s outdoor program by providing your Scouts with opportunities for fun outdoor activities. Packs will be broken down by den according to rank (Tigers, Wolves, Bears, Webelos, and Arrow of Light Scouts). Each den from your pack will then be combined with the corresponding dens from all the other packs to create one large age group den. Groups will be similar in size to maximize the amount of time each Scout will have to participate in each area. Leaders preferring to stay with a particular Scout should make arrangements with the Day Camp Director two weeks prior to your pack s arrival at day camp. Every effort will be made to honor all requests. The groups will rotate to different activity areas during the scheduled program periods of your session. Upon arrival at day camp you will be given a schedule that will show the specific order and times that the dens will participate in each individual program area. All the program areas will revolve around this year s theme: CSI - Cub Scout Investigators. Your Scouts will be busy learning about the amazing world of Scouting through experiments, discovery, and of course, fun activities! Advancement. Cub Scout Day Camp provides opportunities for Scouts to complete various advancement requirements that they may not have during regular den and pack meetings. Scouts can experience a wide spectrum of outdoor activities from aquatics to ecology to bb gun and archery. Challenges range from simple handicraft projects to more advanced skills in swimming. Leaders should review all of the requirements that their Scouts may fulfill at day camp. The day camp staff serving as counselors will review information, demonstrate skills and explain difficult concepts. As with all Webelos and Cub Scout advancement requirements, it is up to the pack and den leaders to determine whether the Scout has successfully completed the requirement. It is the premise of the advancement program in the Boy Scouts of America to foster the three aims of Scouting: build strong character, train in responsible leadership and promote fitness. The principles for advancement in the BSA are the same principles for advancement at Cub Scout Day Camp. Uniforms The official uniform for day camp consists of the day camp t-shirt worn neatly and correctly. Hats, shorts, pants and footwear should be clean and appropriate for the weather and Scouting.

26 26 CAMP THEME - CSI - CUB SCOUT INVESTIGATORS Overview Are you ready for a Scouting experience that will excite even the world s best detective? Then grab your sleuth hat, detective coat, and magnifying glass and join us for an awesome adventure! Your Scouts will find a great time with this year s theme: CSI: Cub Scout Investigators: come find a clue; let s discover something new! Descriptions of 2016 Day Camp Programs Cub Scout! Ballistics I* - Learn the basics of BB air gun usage and safety at our outdoor range. Certified staff members run both ranges. Ballistics II* - Learn the basics of bow and arrow usage and safety as you practice at our outdoor archery range. Agent Academy - Cub Scouts will learn rank specific knowledge and skills while still having fun! Forensics Come discover the science behind investigation with some science experiments and activities! Evidence Collection Put your detective skills to the test and find some clues! Crime Scene Construction Build something to help you reach high places! Wilderness Inspection Fun and learning in the outdoors! Crime Lab Crafts Come develop your creativity! *These activities will continue rain or shine. In the case of severe weather, alternate activities will be offered! Families are invited to attend Friday afternoon with their sons to see all that they have experienced over the course of the week. Day Camp is operated by nationally trained local Scouters interested in providing a fun, exciting outdoor program for Tigers, Wolves, Bears and Webelos Scouts with the opportunity to earn electives and achievements throughout the week.

27 CAMP POLICIES & PROCEDURES» National BSA Policies «The Boy Scouts of America have some firm policies regarding situations which could occur in camp. Any Camp Staff member, adult leader, Scout or visitor unwilling to abide by these policies is unacceptable in camp. These are not negotiable. Illegal, Immoral or Unacceptable Acts As a character-building organization caring for other people s children in camp, any illegal or immoral activity has no place in the Boy Scouts of America. Narcotics & Dangerous Drugs Possession, use or being under the influence of narcotics or dangerous drugs (including marijuana) will not be tolerated on the properties of the Boy Scouts of America. This does not involve the proper use of prescribed medications by a patient under the care of a licensed physician. Alcohol Possession, consumption or being under the influence of alcohol (including beer) will not be tolerated on the properties of the Boy Scouts of America. Action Taken on Above Violations When an individual is suspected of having committed an act of an unacceptable nature, the following steps will be taken: 1. The Day Camp Director is to be notified immediately. If the matter is of a serious nature, the Council Scout Executive will be immediately notified. 2. All inquiries will be undertaken in a careful and confidential manner by the Day Camp Director or Scout Executive. The Boy Scouts of America supports all local laws, ordinances and codes of government bodies in whose territory we operate our facilities. Tobacco Use The Susquehanna Council observes the Smoke Free Policy of the Boy Scouts of America which prohibits smoking in all facilities of the Council and of the Boy Scouts of America. Therefore, tobacco use is not permitted in any building, storage shed, program area or other facilities for general use of Scouts, leaders and visitors. An adult who must use tobacco is asked to use discretion and not smoke around Scouts and other youth in camp as well as not in any enclosed facility which includes tents. A designated smoking area will be announced. 27

28 28» BSA Standards Regarding Site Security «M4 The day camp administration has implemented procedures to address the possible intrusion of unauthorized persons onto the day camp property. All day camp staff will be trained in the use of these procedures and steps to take in such instances. Day Camp Program Director - Will daily inspect the day camp property and monitor its security while day camp is in session and will report any irregularities to the Day Camp Director and Staff Advisor. Day Camp Director - Will monitor the sign-in/out log and will report any irregularities to the Staff Advisor. Staff Advisor - Will investigate all reports as appropriate, will notify law enforcement agencies as required and will promptly notify the Scout Executive. Statement of Camp Policies & Procedures 1. Day camp will be operated on the charted unit basis (packs under their own leadership) which is recognized as the ideal method for Scout Camping. 2. The day camp program will be organized on a rank basis and administered on the principal that it is a day camp being operated and maintained for the benefit of all units and the youth members of the Susquehanna Council. 3. Pack leaders will deal directly with the Scouts. The services of the Day Camp Staff are counseling, coaching and of a supervisory nature. The purpose of day camp is to provide experiences for the packs that will make them better able to conduct their own program. 4. The program of day camp will be based upon the needs and desires of the packs to the greatest possible extent that day camp resources will permit. 5. Pack leaders should see to it that all new campers are properly oriented and assisted to get the most out of the day camp facilities and to assure the Scouts of a positive experience. 6. Each youth camper must be a registered member of the Boy Scouts of America to attend day camp. Webelos and Cub Scout day camp participants must be registered Cub Scouts (or be a Den Chief invited by the pack to assist at day camp). It is not permitted because of health, safety and insurance reasons for younger children of pack leaders or other non-registered youth to stay at day camp. A registered Boy Scout assisting as a Den Chief must pay the appropriate Cub Scout day camp fee. 7. There shall be a minimum of two adult leaders present with each pack at all times. The pack leader or anyone serving as a pack leader must be at least 21 years of age and a registered member of the Boy Scouts of America. The second adult may be a registered Scouter 18 years of age or older, or a registered parent or guardian of a participating youth member. Registration must be paid registration with a unit, district or the Council. Beyond the minimum of two registered leaders, any third or fourth leader would not need to be registered as long as they are the parents or guardians of a participating pack member.

29 8. Each participant will be provided accident and sickness insurance by the Susquehanna Council as long as they are currently registered with the Susquehanna Council. Participants who are not members of Susquehanna Council units must provide evidence of their own accident insurance as they are not covered by the Council policy. 9. The buddy system is used at all times. The adult leader is responsible for carrying out this regulation. Whenever a Scout leaves his group for any reason, he must be accompanied by his buddy. This applies also to the necessary trip to the restroom. 10. Hazing, initiation or any type of physical or emotional abuse to any person at day camp will not be tolerated at any time. Immediate action will be taken to correct these occurrences should it be necessary. 11. Any emergency at day camp will be handled quickly and effectively. All campers are asked to go immediately to the designated meeting area upon hearing the appropriate signal. Pack leaders should take roll call of their Scouts and await further instructions from the Day Camp Director or the Day Camp Program Director. These steps should be followed regardless of the type of emergency. 12. Any Scout or Scouter who arrives later or leaves earlier than check-in and check-out must signin and out at the day camp office. Record your name, date and time of day in the log book that will be available at all times at the day camp office. Please cooperate in the interest of maintaining accurate day camp counts. The adult leadership is responsible for providing written notice to the day camp office if a camper leaves. If a youth participant is leaving prior to the end of the scheduled session, sign-out must occur. 13. Firearms, fireworks or weapons of any type are not permitted at day camp. Punk and incense sticks are also not permitted. 14. Liquid fuels are not permitted at day camp (liquefied gas or kerosene) except as approved for special use by the Day Camp Director or the Scout Executive. (See Chemical Fuels Policy page 31). 15. Any damages or destruction of property by any camper or leader will have the cost of repair or replacement billed to their respective unit. 16. Scouts will sit at designated tables in the dining hall and wait for their turn to receive their bagged lunch. All Scouts and adults must provide their own bagged lunch daily - beverages will be provided by day camp. Following the meal, each table is responsible for its own clean-up and will be dismissed only after a member of the day camp staff has inspected the area for cleanliness. 29 Dangerous Wildlife Day camp is a semi-wilderness area that is inhabited by many different kinds of wildlife. Scouts are encouraged to observe wildlife in their natural environment, but they should never approach or try to apprehend any wildlife that they might encounter.

30 30 Knives, Axes & Saws Pocketknives, machetes and sheath knives should not be brought to day camp. No trees are to be cut on day camp property. Chemical Fuels The Susquehanna Council does not permit the use of liquid fuel stoves and lanterns during day camp. Exceptions may be granted by the Scout Executive for appropriate training programs. Propane may be used under adult supervision and all cylinders or bulk storage tanks must be removed from the property. Transportation of Scouts The following guidelines are based on the National Council Policy on the Transportation of Scouts. 1. All drivers must possess a valid driver s license. 2. All drivers must be 18 years old or older. 16 year olds may drive only when meeting special requirements (see Local Tour Permit for details). 3. The vehicle must have a valid inspection certificate. 4. Driving should be done during daylight hours. 5. Traffic regulations must be obeyed. 6. Minimum liability insurance of $50,000 - $100,000 - $50, Passengers may not ride on tailgates or in truck beds. 8. One passenger per seatbelt only. Pets in Camp Scouts and leaders are not permitted to bring any type of pets to day camp. Campers are not permitted to remove from their natural habitat any mammal, bird, reptile or amphibian except at the direction of an authorized Day Camp Official. Valuables Day camp is not responsible for lost or stolen money or personal possessions. It is suggested that items like cell phones, radios, CD & MP3 players, handheld video games and DVD players should not be brought to day camp. Lost and found items can be turned in or sought for at the day camp office. All items should have the Scout s name on them or be inscribed with an ID. Surplus Milk & Food Milk and/or any USDA surplus food that is served to children under the special milk program is served regardless of race, color, sex, age, handicap or national origin. There is no discrimination in admission policy, milk service or the use of the facilities. Any complaints of discrimination should be submitted in writing immediately to the Secretary of Agriculture, Washington, D.C

31 CAMP LEADER GUIDE 2016 is published by the Susquehanna Council, Inc. # Northway Road, Williamsport, PA (570) (570) Fax Council President Council Commissioner Scout Executive Camping Committee Chairman Staff Advisor Day Camp Chair Elliot Strickland Judy Coup Jon Brennan Bob Garrett Chris Berleth Don Rouse The Susquehanna Council, BSA is a proud partner agency.

32 32 CAMP FORMS APPENDIX Webelos & Cub Scout Day Camp SUSQUEHANNA COUNCIL

33 33 DAY CAMP LEADER GUIDE - 2 SECTIONS Section 2 - Camp Forms Appendix This final section being provided to you contains a complete set of all camp related forms - even copies of the forms that were provided in Section 1. They will be single-sided so that you will no longer have to worry about disassembling the main body of the leader guide and risk losing the information that was on the back of the forms. You can now take any form safely and easily out of this binder and make all the copies that you need. Contents Campership Application Form Scout Roster Form Adult Roster Form Scout Release Request Form T-Shirt & Hat Order Form Camp Staff Application IMPORTANT CAMP DATES March 30 April 25 May 9 June 15 All completed Campership Applications due All Discount Registration Fees due Completed Scout and Adult Roster Forms All completed T-Shirt/Hat Order Forms along with complete payments All Regular Registration Fees due Updated Scout & Adult Roster Forms

34 34 Campership Application Request for Financial Assistance for Scout s Camp Fee Please carefully review the following before completing this application: 1. Campership grants are available to all Scouts with a demonstrated need. 2. Campership grants are only available to Scouts who reside within the Susquehanna Council, Boy Scouts of America s jurisdiction and whose primary registration is with a Susquehanna Council unit. 3. Camperships grants will not exceed 50% of the Discount Fee and may only be used for registration. The campership grant may only be used by a Scout of the Susquehanna Council and is restricted to Camp Karoondinha and the Susquehanna Council s Cub Scout Day Camps. 4. Campership grants are non-transferable between Scouts. 5. There is no deposit required for this request to be reviewed. 6. All information requested on both sides of this form must be completed in-full before this application can be reviewed. This includes signatures by both the Scout s parent or legal guardian and the unit leader. 7. Completion of this application does not guarantee a campership grant. Camperships are made available on the basis of available funds and verified individual need. 8. All information provided on the campership application is confidential and will be reviewed by a volunteer committee. 9. All campership applicant s parents and unit leaders will be notified by mail as to the approved amount (if any) prior to the Discount Fee deadline of April 25, 2016 to the Scout Service Center. 10. Campership applications must be received at the Scout Service Center no later than March 11th, Unit Choose One: Cub Scout Pack# Scout s Name Parent/Guardian s Name Address Boy Scout Troop# School District Home Telephone ( ) City State Zip Camp Attending Choose One: Boy Scout Resident Camp Week: Webelos Resident Camp Week: Cub Scout Resident Camp Week: #1 July 8 - July 14 #1 June 24 - June 29 #1 June 24 - June 27 #2 July 15 - July 21 #2 July 1 - July 6 #2 July 1 - July 4 #3 July 22 - July 28 Boy Scout, Webelos and Cub Scout Resident Camps are all held at #4 July 29 - August 4 Camp Karoondinha, Millmont Cub Scout Day Camp Week: #1 July Continued on Back» Approved Denied Date Amount Approved $ Louis Harris Signature of Council Camping Chairman OFFICE USE Revised 1/07

35 Campership Application Reason for requesting Campership Check all that apply: Unemployment Medical Expenses Recent Tragedy (fire, flood, etc.) Recent Increase in Household Dependents Other - Briefly Explain: Annual Family Income Range Choose One: Other Siblings Attending Camp Less than $10,000 $10,000 - $20,000 $20,000 - $30,000 $30,000 - $40,000 $40,000 - $50,000 Over $50,000 Total number of family members in household Total number of family members in household under 18 years of age A Scout is Thrifty A Scout works to pay his way and to help others. He saves for the future. He protects and conserves natural resources. He carefully uses time and money. Did your Scout s unit sell popcorn? Yes No Did your Scout sell popcorn? Yes No If Yes, how much did he sell? $ If No, why didn t he sell? Did your Scout s unit support the 2015 Friends of Scouting campaign? Yes No Did your Scout s unit support the 2016 Friends of Scouting campaign? Yes No $ Total Camp Fee $ Family s Share of the Camp Fee $ Scout s Share of the Camp Fee (Popcorn Sale, Unit, Chartered Partner, etc.) $ Amount Requested for Campership Grant - Maximum 50% of discount fee (see below) Maximum amount that can be requested for a campership grant: Cub Scout Day Camp $50.00 I/we certify that to the best of my/our knowledge, the information stated on this form is complete and true and that the above named Scout is not able to meet the full summer camp fee.» Signature of Parent/Guardian Date» Signature of Unit Leader Date This completed campership application must be received no later than March 11th, 2016 at the Scout Service Center: Susquehanna Council, BSA 815 Northway Road Williamsport, PA (570) or Fax: (570) Web: Revised 1/07

36 Pack# Attending Day Camp Week: #1 June 18 - June 22 #2 July 16 - July 20 Camp Leader Telephone ( ) List all Scouts by rank and grade for the school year List all adults attending camp on the Adult Roster Form T-Shirt sizes available are as follows: Youth M, Youth L, Adult S, Adult M, Adult L, Adult XL, Adult 2XL, Adult 3XL Scout s Name (Please Print Clearly) Age Grade Rank Emergency Telephone T-Shirt Size OFFICE USE Invoice# Initial You should have at least three copies of your completed roster before you arrive at camp: 1. Camp Leader 2. Camp Office 3. Health Office 36 Scout Roster Form

37 Adult Roster Form 37 List all adult leaders and check the days that they will be present in camp - Scouts must have two-deep adult leadership at all times Pack# Attending Day Camp Week: #1 July 11 15th Camp Leader Telephone ( ) Adult s Name (Please Print Clearly) Registered Position Date of YP Training OFFICE USE Invoice# Initial Mon Tue Wed Thu Fri You should have at least three copies of your completed roster before you arrive at camp: 1. Camp Leader 2. Camp Office 3. Health Office