Leader s Guide 2017 Rocky Mountain District Camporee October 13-15, 2017 Fort Lupton Rendezvous Area, Fort Lupton, Colorado

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1 Leader s Guide October 13-15, 2017 Fort Lupton Rendezvous Area, Fort Lupton, Colorado Our staff has developed an exciting, competitive and outstanding Camporee with a Campfire program! The theme of our Fall Camporee is Mountain Man Rendezvous and Saturday s events are designed to build upon one another. We anticipate a fun-filled, exciting, challenging and safe camp-o-ree. Please read this leader s guide in its entirety and be familiar with it before you arrive at Camp. It contains important information that will prepare your leaders and scouts for the Camp-o-ree, as well as enable everyone to have a successful weekend. The Camp-o-ree will follow the rules of the Guide to Safe Scouting. At least one unit leader must have completed IOLS, and all adult Scouters MUST be Youth Protection trained. All adults should know and follow the guidelines found in the Guide to Safe Scouting and all scouts must follow the Buddy System. The Camp-o-ree is open to all registered Boy Scouts, Varsity Scouts, Ventures, Sea Scouts and their leaders. Units are strongly encouraged to invite Webelos to join your unit for the weekend as a recruiting event. This camporee is meant to be an activity for older Scouts and not intended for Cub Scouts; therefore, Packs within our district are strongly encouraged to attend council Cub Events. These events have activities designed specifically for the Cub Scout Program. Once again we are setting up a Facebook page to keep track of pictures. The group name is 2017 Rocky Mountain District Camporee. Watch for an invite, as it is a closed group on Facebook. Camping Director: Brandy Womack rmcamporees@gmail.com

2 Registration Procedures Registration for the weekend is $20.00 per Scout and $15.00 per adult. A camp-o-ree patch and use of facilities are included in the registration fee. Registration and payment for the Camporee will be accepted at the event. After completing your unit s registration, print out two copies of the completed form. Submit one copy with your registration and retain a copy for your records. Checks should be made out to: BSA, LPC. The Camporee Theme: Mountain Man Rendezvous. There is no requirement to compete in the Dutch Oven Cook Off but the following cooking merit badge requirements CAN be completed during the event 5A, C, D, E, F if chose to do so. Medical Forms Units should bring a current Annual health and Medical Record (parts A & B) for each participant. The Camporee staff will NOT be checking them, only asking if the unit has the proper forms for each participant. Medical Forms will be kept within easy access by the unit leader in the campsite. If an injury takes place and there is a need to transport the individual to the nearest emergency facility, you will need the forms when you reach admissions. Outdoor Ethics: The Boy Scouts of America has introduced people to conservation, environmental awareness and love for the out of doors more than any other organization in the world. Leave No Trace, a program adopted by the National Forest and National Park Services was originally developed by the Boy Scouts of America. The Leave No Trace principles include: Plan Ahead and Prepare, Travel and Camp on Durable Surfaces, Dispose of Waste Properly, Leave What You Find, Minimize Campfire Impacts, Respect Wildlife and Be Considerate of Other Visitors in terms of noise, litter and visual impact. Take only pictures, leave only footprints, is one way of summarizing it. Others have suggested we should avoid leaving footprints, too! Keep this in mind when planning and at the camporee. How can you lessen your impacts? Rules 1. Campfires: ABSOLUTELY NO UNATTENDED FIRES in the campsites. We will be following the Be Careful with Fire principle of Leave No Trace. Units are allowed to have campfires within the designated fire rings within their campsites. Appropriate fire rings MUST be used and creating other/new fire rings within the camp and campsites is prohibited. Keep all fires to a reasonable size/ never leave a fire unattended and always provide adult supervision for all fires. Propane stoves, lanterns and Dutch oven tables are permitted. All areas where there are open flames must have ash can, and one shovel. No flames in tents. Do not cut down live trees, use dead, down, dry, detached, and dinky wood, if available. If in doubt, please check for area s regulations on campfires. Fort Lupton does not have fire rings; therefore, each Troops will need to bring an above ground fire barrel. 2. Water: Water is available at camp. Units will not need to provide their own water. Remember to carry a water bottle during all activities and bring a water jug to fill for campsite water. 3. Special Unit Equipment: Units are required to ensure that they bring enough cookware and eating utensils for their unit s participation. Units must use the provided fire rings for cooking their 2

3 meals in; this is to prevent scorching the ground (Leave No Trace). Dutch oven or charcoal cooking stands/tables are allowed. The following list of items is what each troop will need to supply for their scouts: Rain Gear (Be prepared for rainy or snowy weather) Mesh Kits (No disposable available for cracker barrels or potlatch) Work gloves for Tug-of-War Staves/Stick + rope for lashings Tomahawks/Throwing knives 4. Shared Facilities: Camporee participants will be camping in designated campsites in close proximity to other units. There are some permanent facilities: picnic tables, fire ring, etc. Unless notified otherwise do not build any fires outside of the designated fire rings. 5. The Outhouses will be open or a couple of them will be available. These are shared facilities by everyone. There will be one designated for female use only. Please keep them clean and neat as if you would be the next person to sit down. Do not throw items other than human waste and toilet paper into the outhouses. 6. Vehicles: Vehicles will need to be backed into a parking spot in the designated parking areas. Unit trailers may remain in the campsites, but the towing vehicles must park in designated parking areas, no exceptions!! ATV s, golf carts, or other similar vehicles are not permitted at the camporee unless a medical condition requires the use of a vehicle. No vehicles are allowed to drive around camp on Saturday. 7. Weapons: in accordance with BSA policy, no personal firearms are permitted at the camporee. 8. Medical/First Aid: Please remember that Unit Leaders will be primarily responsible for first aid and medical care for their participants. If any medical care needs arise which requires something more than basic first aid, we will have medical personnel onsite at the Headquarters area. If any medical care needs arise that requires a visit to the hospital, unit leaders must notify and coordinate care with the Camporee HQ. Your Medic on Staff will be. 9. Uniforms: Field uniforms are to be worn during evening flag (lowering), Campfire, and Scouts Own Service. Activity uniforms are to be worn at all other times. 10. Pets: Absolutely no pets are allowed. Disability Service animals are permitted. 11. Trash: For last couple of years, we are trying to make Camporee Events Zero Waste. Therefore, Troops should provide their own trash receptacles. Troops must completely clean up and dispose of all cooking debris and trash before leaving camp and taking their trash with them when leaving. (Leave No Trace Principle 3) Charcoal only - may be cool to the touch and thrown in ash-trash receptacles, if available. 12. Rules Violations: The Camporee Chief in consultation with the Staff will determine penalties for any violation of the rules. 3

4 13. Lost and Found: Lost and found items are to be turned into and retrieved from the Headquarters Building. Schedule (is subject to change) FRIDAY 5:00 8:00 pm Check-in, camp set up 8:00 pm Cracker barrel: informational meeting Adult & Youth Leader (SPL) 9:00 pm Stargazing 10:00 pm Lights out SATURDAY 6:00 8:00 am Prepare breakfast 8:30 am Flag Raising 9:00 am 12:00 pm Activities/Station 12:00 1:00 pm Lunch at Campsites 1:00 3:00 pm Activities/Station 3:00 5:00 pm Dinner, Skit/Song Preparation 5:45 pm Flags, Dinner 7:30pm Campfire 10:00 pm Lights Out SUNDAY 7:00 8:30 am Reveille and Breakfast at Campsites 9:00 am Scout s Own Service (Individual Troops ) 10:00 am Strike camp and Headquarter 11:00 am Camp Officially Closed Program 1. Cooking: Patrols will cook Saturday evening s meal in Dutch Oven. It will be a potlatch. Each unit is to make one entrée or side and one dessert. If competing in the cook off it can be what you planned for the potlatch. Dinner will be judged by the Camporee staff. See the attached Score Card. Breakfast and lunch is on your own and does not need to be cooked using cast iron and will not be judged. 2. Events: Activities are primarily designed for Competition between Patrols and ultimately units plus some individual activities. The following list of events are planned however; they are subject to change. All activities are designed to be fun with a purpose of practicing scout skills, if we were Mountain Man! All activities are handled by Scout units. There is a total of 9 Activities/Stations. a. Tug-of-War (Team) e. Tomahawks/Throwing Knives (Individual) b. Cooking Hard Tack (Patrol) f. Black Powder/Muzzleloader (Individual) c. Tripod Lashing (Team) g. Fire starting (Team) d. Caber-Toss (Individual) 4

5 3. Campfire Program: Units are encouraged to provide skits or songs for the enjoyment of all at the campfire. Skits and songs must be pre-approved by the camporee chief. Tonight s (Saturday) campfire will be run. 4. Cracker barrel: a. Friday Evening Cracker Barrel - after check-in is complete there will be cracker barrel for all adult & youth leaders (SPLs) to go over the weekend s program. (The designated Adult and Scout Leaders at your campsite (preferably the Scoutmaster and SPL) must attend the Leader Meeting at the cracker barrel at 8:00pm on Friday. At that time, any questions on check-in materials received or on the schedule of activities may be discussed. Additional information on activities or schedule changes will also be presented at that time.) 5. Awards: Given out during Saturday dinner 6. Traveling Trophy: During the campsite inspection for the Traveling Trophy we will be checking tents, sanitation, LNT observance, first aid, flags, fire and fire safety, and following the camp rules including parking. Plus, the following areas of showing Scout spirit, demonstrate the Scout Oath and Law all weekend, good Sportsmanship, Competitive Spirit, and participation in the Campfire program. 7. Buglers: Any Scouts who can play taps, reveille, call to colors, etc. on their bugles are encouraged to bring their bugles and check in with the Camporee staff on Friday evening. 8. Camporee Evaluation: Please fill out the included Camporee Evaluation and return it at check-out. Be fair and honest in your opinions as they will have a bearing on future Camporees. All suggestions for improvement are greatly appreciated. 9. Check-out: Final check-out for everyone is to begin Sunday morning; all should be out by 10 am. Those not staying Saturday night must check out with the Camporee Staff after 5:00pm on Saturday. In either case, Camporee Evaluation forms should be completed and returned before you receive your patches. Thank you! EMERGENCY CONTACT INFORMATION In cases of emergency, the telephone number to call is: General issues: Most everyone with cell phones should have service as we will be on the east side of I-25. Camp Medic: 5

6 Schedule (is subject to change) FRIDAY 5:00 8:00 pm Check-in, camp set up 8:00 pm Cracker barrel informational meeting for Adult & Youth Leader (SPL) 9:00 pm Stargazing 10:00 pm Lights out SATURDAY 6:00 8:00 am Prepare breakfast 8:30 am Flag Raising 9:00 am 12:00 pm Activities/Station 12:00 1:00 pm Lunch at Campsites 1:00 3:00 pm Activities/Station 3:00 5:00 pm Dinner, Skit/Song Preparation 5:45 pm Flags, Dinner 7:30 pm Campfire 10:00 pm Lights Out SUNDAY 7:00 8:30 am Reveille and Breakfast at Campsites 9:00 am Scout s Own Service (Individual Troops ) 10:00 am Strike camp and Headquarter 11:00 am Camp Officially Closed 6

7 2017 RM Fall Camporee Evaluation Please have Senior Patrol Leader, Assistant Senior Patrol Leader, and Scoutmaster fill out and return at check out. Each evaluation will be read and considered in the planning of future Camporees. (Keep in mind that we had nothing to do with the weather, good or bad. Comments concerning weather will not help us improve our programs.) Troop Number: (Optional) 1. What did you like best about the Camporee? Please explain your answer. 2. What did you like least? Please explain your answer. 3. What could have been done differently to improve this Camporee? 4. Did the information packet include all of the information you needed? If not, what should have been included? Comments: We are always looking for willing volunteers to help out on Camporee staff. If anyone in your unit (youth or adult) is interested in staffing future Camporees, please write their name and a way to contact them below or on the back of this sheet. Thank you for assisting the camping committee on achieving the best Camporee!! 7

8 Unit # Cast Iron Cook Off Score Card Patrol Name Side Entrée Dessert Type of Cast Iron Used Recipe title Execution of Recipe Use of Special Ingredients (Creative ingredients) Too Moist or too Dry Volume Color Temperature Cooked Right (Overcooked or undercooked) Taste Good flavor combination Appropriate seasoning (bland, to salty ) Spice/Herb Balance Texture (tender, moist, or crunchy...) Overall flavor does it taste good? Appearance & Presentation Interaction with Judges (answered questions ) Appearance of food, Visually appealing Pleasing Aroma Appropriate garnishes or condiments Overall Appeal Recipe posted or available Cleanliness of cooking area, sanitation procedures Do flavors meld? (did the meal come together) Evidence of multi-person participation (did the patrol work on the meal together) Knowledge of ingredients used Degree of Difficulty Bonus Uniqueness of recipe NOTES Totals 8

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