official AU events only not allowed

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1 AU administrative units, employees, and student groups are eligible to use the Alumni Center facilities for official AU events only. To reserve your room(s), please complete this form, sign and return by to or by fax to Check payments can be mailed to the AU Business Office, 2500 Walton Way, Payne Hall, Augusta, GA Please make the check payable to AU and include your reservation confirmation number. IDR payments can be sent to Kim Cofer, 1120 Fifteenth St., AB 146, Augusta, GA In addition to submitting this form, you also need create a reservation in our room reservation system. Please visit ems.augusta.edu to check room availability and submit a reservation request. Refunds will be given providing the cancellation request is received in writing or by seven working days prior to the event. Cancellations with less than seven days notice are nonrefundable. Do not tape, staple, nail or attach anything to the banquet room walls, doors or windows. All balloons must be anchored and disposed of after use. If something must be hung, contact Physical Plant for assistance. Notify Public Safety to unlock the front door or the north entrance to admit the person responsible for supervising the event. For security purposes Public Safety will not leave the door unlocked. You must designate someone to attend the door and admit your guests. If this is not feasible, you may want to consider hiring a Public Safety Officer for the event. Leaving the exterior doors open and unattended is strictly prohibited. Failure to comply places the occupants of the building in danger. Confine event activities to the room(s) reserved. Excessive noise or loud music is prohibited. Keep noise levels appropriate for office settings during business hours and residential setting after business hours. You will be responsible for special equipment such as projectors, screens, etc. Call Classroom Scheduling at for assistance. A minimum of fourteen (14) working days prior approval is needed. You are responsible for providing your own supplies. You are responsible for all personnel and their actions during your event, so please supervise them carefully. If you use the kitchen, please leave the Kitchen Use Check List in the kitchen on a worktable to be checked by the Environmental Services supervisor to ensure that the required cleaning has been done. Do not leave open food containers in the room(s). Dispose of all trash in the dumpster behind the building. Smoking is not allowed in any AU building. The sale of alcoholic beverages is illegal on campus and expressly prohibited. The collection of funds at the door is prohibited also. In compliance with fire code requirements, candles and open flames are not permitted in any area. Do not block exits in the banquet rooms with furniture, equipment or decorations. Registration tables are not allowed in the hallway outside the banquet rooms. Please place registration tables inside the banquet room entrance.

2 Maximum Room Capacity and Setup Options Banquet Room 1016A Banquet Rooms A, B and C Combined Standing 134 Standing 407 Church 108 Church 250 U- shaped 35 Classroom 108 Classroom: 36 Dining Dining: 23 round tables 8 seats each and 7 round tables 8 seats each and 1 round table 5 seats round table 6 seats 62 o With food tables o With food tables 20 round tables 8 seats each round tables 8 seats each 48 Banquet Room 1016B Standing 138 Church 108 U- shaped 35 Classroom 36 Dining 8 round tables 8 seats each 64 o With food tables 6 round tables 8 seats each 48 Garden Room 1018 Standing 134 Church 108 U-shaped 35 Classroom 36 Dining 7 round tables- 8 seats each and 1 round table- 6 seats each 62 o With food tables 6 rounds tables-8 seats each 48 Banquet Room 1016C FEES Standing 135 Individual room fee per day $70 Church 108 Banquet Rooms A, B, & C U- Shaped 35 combined fee per day $210 Classroom 36 Dining Kitchen usage fee per day ** $70 7 round tables 8 seats each and Environmental Services employee 1 round table 7 seats 63 on- duty during function $20/hour o With food tables Room setup fee 6 round tables 8 seats each 48 o First setup free o Subsequent setups (changes) $25 ** This fee applies only if Kitchen Use Check List is not signed off on by Environmental Services after event. To make changes to the room setup, call the Classroom Scheduling office at or classroomscheduling@augusta.edu. Do not block exits in the banquet rooms with furniture, equipment or decorations. Registration tables are not allowed in the hallway outside the banquet rooms.

3 Event Event Date Expected Attendance Start Time End Time AU Department AU Contact Address Phone/Fax Room(s) Requested: Ballroom Section A B C Kitchen Garden Answer the following questions: A. Will alcoholic beverages be served? Yes No If yes, a Public Safety officer must be present. Contact the Public Safety Office for details. Public Safety Representative, HT- 2321, Signature: Date: No. of Officers B. Will this be an event held before 8:30 a.m., after 5:00 p.m., or on weekends? If yes, notify Public Safety to unlock the front door or the north entrance to admit your event representative. For security purposes, Public Safety will not leave the door unlocked. You must designate someone to attend the door and admit your guests. If this is not feasible, you may want to consider hiring a Public Safety officer for the event. Leaving the exterior doors open and unattended is strictly prohibited. Failure to comply places the occupants of the building in danger. Public Safety Representative, HT- 2321, Signature: Date C. Notify parking of the event, otherwise, owners of vehicles without an AU decal will be cited with a parking violation. Event representative will be responsible for parking violations. Has the Parking Office has been notified of the event? Yes No Parking Office Representative, HT- 1110, Signature: Date D. Is special equipment requested? Yes No If yes, contact Classroom Scheduling at Date Contacted: E. Will catering be needed? Yes No Date Contacted: Responsible Party - read and sign: I have reviewed and understand the rules and regulations for the use of the Alumni Center facilities and further understand the failure to abide by them may result in loss of future privileges. Once signed please fax this form to or scan it and it to classroomscheduling@augusta.edu. Signature: Date Printed Name:

4 Alumni Center Kitchen Use Check List Users/caterers are requested to leave this form in the kitchen on a worktable to be checked by the Environmental Services supervisor to ensure that the required cleaning has been done. Please check off each item and sign. Mops, buckets, and brooms are available, but cleaning agents are the responsibility of the user/caterer. Event Date: Contact Person Phone/Fax: Area to be cleaned Cleaned Check if not used Counter areas Yes No Not Used Kitchen sink Yes No Not Used Kitchen floor mopped, drain trap cleaned Yes No Not Used Trash and garbage containers emptied into dumpster Yes No Not Used Refrigerator wiped down Yes No Not Used Convection oven cleaned Yes No Not Used Dishwasher emptied, basket cleaned Yes No Not Used Range burners and tray cleaned Yes No Not Used Iced tea and coffee machines cleaned Yes No Not Used Microwave cleaned Yes No Not Used Dishwasher area mopped and counters cleaned Yes No Not Used All food removed from refrigerator Yes No Not Used All equipment turned off Yes No Not Used Please print your name Signature Environmental Services Supervisor Date

5 Ballroom Set Up Request Event AU Contact Person Event Date(s) Phone/Fax Expected Attendance Start Time End Time Draw the arrangement and number of tables and chairs needed. Will you require skirting? Yes No To make changes to the room setup, call the Classroom Scheduling office at or Please Note: - Candles and open flames are not permitted. - Do not block exits/entrances in the banquet rooms with furniture, equipment or decorations. Registration tables are not allowed in the hallway outside the banquet rooms.

6 Garden Room Set Up Request Event AU Contact Person Event Date(s) Phone/Fax Expected Attendance Start Time End Time Draw the arrangement and number of tables and chairs needed. Will you require skirting? Yes No To make changes to the room setup, call the Classroom Scheduling office at or Entrance Entrance Please Note: - Candles and open flames are not permitted. - Do not block exits/entrances in the banquet rooms with furniture, equipment or decorations.