Cub Scout Day Camp 2019 Day Camp Pack Coordinator Training

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1 Cub Scout Day Camp 2019 Day Camp Pack Coordinator Training

2 Tonight s Agenda Day Camp Staff What is Day Camp? Who Can Attend Camp What is Day Camp Coordinator Job? Pack Day Camp Planning Staffing Requirements Calendar/Deadlines Forms Tiger Day Camp WEBELOS Overnight Kiddie Camp

3 Your Day Camp Staff Alyshia Compton Camp Director Melani Hunt Camp Director / Treasurer Alyson Otto Program Director Zach Otto Program Support Sandy Gage Program Support Sarah Eckert - Quartermaster

4 What is Day Camp? Cub Scout Day Camp offers scouts a chance for advancements, friendship & fun! Camp is a week long program Tuesday July 9 th - Friday July 12 th Game Farm Wilderness Park 9:00 am - 4:00 pm Tuesday-Thursday / 9:00 am - 1:00 pm Friday This Year s Theme is Cubs Through Time

5 Who Can Attend Day Camp? LDS Rank Traditional N/A 1 st Grade Beginning September years old by July 31 st 2 nd Grade Beginning September years old at Camp 10 years old at Camp 3 rd Grade Beginning September th & 5 th Grade Beginning September 2019

6 Pack Coordinators A very important volunteer at Day Camp Job Description Promote Day Camp in their Pack Answer questions from interested parents Contact point for Pack and Day Camp Staff Registrar: Ensure Pack Registration, Submission of Rosters / Fees Ensure Completion of all On-line Applications Turn in Monies & Rosters by deadline Ensure Adult Registration and Scheduler of Volunteers Ensure that the Pack meets the Camp Volunteer Quotas Check out the Pack Coordinator Pages on the Website for help!!

7 Calendar & Deadlines Dates to Remember!! February/March- Promote Day Camp February 10 th Online Registration goes LIVE - April 11 th Online Youth Registration & Fees Due May 9 th Volunteer Online Registration & Schedules Finalized June 13 th All Volunteer Attendance Required Training Walking leaders, Station leaders, Camp Aid & Den Chief July 8 th - On-Site Camp Review- Required All Volunteers July 9 th - 12 th - Day Camp 2019 Cubs Through Time July 9 th 11 th Special Edition Day Camp 2019 Cubs Through Time July 12 th 13 th Webelos Woods Overnighter

8 Day Camp Promotion Get the WORD OUT about Day Camp! Hold a Kick off Meeting Invite all scout parents Promote in Pack Newsletter or website Posters & Flyers Invite Day Camp Staff to attend Pack or parent meeting Direct Parents to the Day Camp Web Site

9 Day Camp Website Pack Coordinator Information Camp Schedules Activity Instructions Open Access for Parents and Volunteers Registration Training documents FAQ: Be Prepared Activity Schedule and Instructions Available after February 10 th

10 April 11th Youth Registration Deadline Registration is Paperless!! Are you READY?? Complete Before the 11th: Online Registration- Online Registration Completed (Youth and Adult can be done at the same time!!) Registration link found at: Bring on the 11th: Roster Payment Form Payment (One Check per pack) Payment Form One Roster

11 Make sure your families know what Pack they are in!!

12 Pack Coordinator s View After the Pack Coordinator has registered as an adult, your status needs to change to Coordinator. Please me at to let me know you have registered!

13 After registration is started, pack coordinator has helpful information available, i.e. missing information buttons or access to update forms.

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15 Cub / Web Daycamp Web Ovr Nter Only Tiger Twilight Scout / Volunteer View

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18 May 9 th Volunteer Registration/Schedule Deadline What needs to be completed by May Deadline Online registration: / Registration / Adult Your Pack # Same Online Registration as Youth Volunteer Roster Help Keep Us On Track!! If this date is missed we will not have station assignments for training June 13 th

19 Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days Cubs 1 Walking Leader : 4 Cubs 1 Station Leader : 8 Cubs WEBELOS 1 Walking Leader : 4 WEBELOS 1 Station Leader : 8 WEBELOS Walking Leaders Station Leaders We strive to match Every Parent with their Scout: PLEASE remind your parents this may not always be possible

20 Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days What is an Adult Volunteer? Walking Leader (21+) Track advancements Supervise and provide discipline Enforce the buddy system Make sure everyone is accounted for throughout the day Must be Youth Protection trained Must attend Required Training Station Leaders (21+) Provide Leadership and Guidance at assigned Station Communicate Station Activity to Walking leaders and Scouts Must be Youth Protection trained Must attend Required Training

21 Pack Staffing Requirements Camp Aide & Den Chief Camp Aide (14-20) can fill ½ station staffing requirements Assist Station Leaders Can not be in charge of Youth Must be Youth Protection trained Must attend Required Training Den Chief (11-13) Does not fulfill Adult Staffing requirements Assists Walking Leaders with Positive behavior modeling Can not be in charge of Youth Must be registered with the BSA Must be 1 st class rank or higher Must be Youth Protection trained Must attend Required Training

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24 Edit Functions -

25 June 13 th Training All Adult & Youth Volunteers, & Den Chiefs Must Attend - Required Start Reminding your Volunteers Frequently!! June 13 th Training: Walking, Station, Camp Aid & Den Chief Location: District Round Table We will be reviewing stations, Rules & Regulations 7:00 pm

26 July 8 th Camp Review All Adult and Youth Leaders Must Attend - Required Remind Your Volunteers Several Times! Please leave Cub Scouts and Siblings at home Location: Game Farm Wilderness Park Time: 7:00pm Review of Camp layout, Final Rules & Regulations Opportunity to ask Camp Staff Final Questions Encouraged Volunteers to bring chair or blanket for seating!

27 Camp Arrival Schedule Leadership Must Check in at Headquarters Cub Scouts Proceed to Gathering Area Station Leaders 8:00 am checked in and ready to go Walking Leaders 8:30 am checked in and ready to go Camp Aides & Den Chiefs 8:30 am checked in and ready to go Cub Scouts 8:50 am checked in and ready to go - Den Assignments will be available via website a few days before camp The Adventure begins at 9:00am

28 Tiger Programs All Day Option: Twilight Option: Tigers are Welcome to attend Day Camp all week with an adult partner Tiger Adult Partner does not count towards other leadership requirements Tiger & Adult partner Wednesday July 10 th 4:30 pm 7:30 pm Bring a sack dinner for both A fun filled evening for Tigers and Adult Partner

29 WEBELOS Woods-Overnighter July 12-13, 2019 Where: Auburn Wilderness Game Farm Park Time: 5:00 pm to Noon / Campfire at 8:00 pm Fee: $10 per WEBELOS & Guardian (21 or Older). Each WEBELOS must have 1 parent or Guardian Bring: Tent, Sleeping Bag, Personal Needs & Parent or Guardian. REGISTRATIONS DUE: June 30

30 Kiddie Camp When: July 9-12, :30 am 4:15 pm Where: Auburn Wilderness Game Farm Park Who: Children of Cub Scout Day Camp Staff Cost: $15.00 per child per day All children MUST be toilet trained - No exceptions! Registration opens immediately. We encourage early registration for planning purposes. See the Foothills Cub Camp Website for further contact information and registration forms

31 Questions? When you combine the teachable, yet adventurous spirit of youth and the BSA Scouting program, you create leaders with character. Let s join together and help all youth of today reach their full potential through the Scouting program.

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