Eagle Valley and Willamette District 2019 Camporee Leader s Guide Cascade Pacific Council Boy Scouts of America

Transcription

1 Eagle Valley and Willamette District 2019 Camporee Leader s Guide Cascade Pacific Council Boy Scouts of America

2 Dear Leaders: This year, the Eagle Valley and Willamette Districts are combining their camporee which will be held on May 3 rd 5 th, 2019 at Camp Taloali (15934 N Santiam Hwy SE. Stayton, OR 97383), approximately 3.5 miles east of Stayton OR. This year s theme is Superheroes, in memory of the late Stan Lee, lead creator of the Marvel Universe. Our Camporee slogan is Truth, Justice and the Scouting Way. The camporee is open to all Troops, Teams and Posts. It is encouraged that second-year Webelos Dens also participate, competing as an independent patrol or as part of an established crew or patrol. Please make sure to divide your unit into patrols or crews for the competition events during the Camporee. Each patrol/crew should be around 5 to 8 participating youth. The competition portion of the Camporee is based upon the skills obtained in the Boy Scout Handbook from Scout rank to First Class (Trail to First Class, TTFC). We hope that your scouts are challenged while having fun. If you have any questions, please contact the Camporee Chair. Below is a list of tentative events scheduled for the 2019 Camporee. Please note that station availability may change due to lack of station coordinators and/or volunteers. The required events that all patrols must participate in are: Fire Building Knots Lashings (Pioneering) Orienteering First Aid Fitness Course Tent set-up Service project In addition to the required events, two elective events from the following are required: Archery Tomahawks/knife throwing Scout Knowledge Horseshoes Skit/song Theme-based Campsite Gateway We hope your unit will have a fun and exciting Camporee experience. The cost for this year s Camporee is $40 at the gate. Units registering early will receive a 50% discount ($20/attendee, youth or adult) until March 31, After 03/31, units will only receive a 25% discount ($30/attendee, youth or adult) until May 2 nd. Units will be required to pay the full price to register at the gate on May 3 rd. Please register as early as possible so that we can plan accordingly. Online registration is required and will be available as soon as possible. Your District Executive will make an announcement to your unit once the online registration is made available. A note about parking: Due to the expected number of attendees, it is strongly encouraged to carpool as much as possible. Priority parking will be provided to trucks/trailers but is as a first-come/first-served basis. Units providing station/event support will be provided reserved parking for their trailers. If you have any questions, please contact the Camporee Chair, Mike Jackson via at jacksomd@gmail.com. Thank you! Michael D. Jackson 2019 Camporee Chair

3 REGISTRATION All registration will be conducted online. An announcement will be made by the district once this has become available. It is important that your unit register as soon as possible so that adequate campsite space can be afforded your unit and competition events are adequately staffed and prepared. We want to ensure that everyone has a fun and enjoyable experience. The cost for this year s Camporee is $40 at the gate. Units will receive a 50% discount ($20/attendee, youth or adult) until March 31, After 03/31, units will only receive a 25% discount ($30/attendee, youth or adult) until May 2 nd. Units will be required to pay the full price to register at the gate on May 3 rd. No exceptions can be made. Refunds will be provided to units that have a lower attendance number than what they had registered for. Webelos Dens wanting to participate need to contact a Troop and arrange for them to join their unit for the Camporee. The Troop is the unit that registers for Camporee. The Troop unit needs to include the Webelos Scouts in its registration. Those Webelos Den units that are coming only for the Saturday activates still need to register with a Troop or Crew unit. PLEASE NOTE: Webelos will not be able to participate in all events and activities, such as tomahawk or knife throwing. They will be allowed to participate in all activities which are considered age appropriate per the guide to safe scouting. EVENT/STATION COORDINATORS Please note! Free admission to Camporee will be provided to all station and event coordinators. IF your unit is providing an event or station coordinator, that individual need not register with the unit during online registration. However, their name and contact number must be listed on the Adult Leader roster found at the end of the Leader s Guide. All station/event coordinators MUST be preapproved by the Camporee Committee prior to the March Roundtable (March 14, 2019). After March 14, the Camporee Planning Committee will remove those events or stations from Camporee that do not have an assigned coordinator. CHECK-IN Each participating unit must be prepared with all their paperwork. Please be ready with the following: Proof of current Youth Protection Training (YPT) for all adults o Unit leader must verify that all attending adults are current with their YPT by signing the acknowledgement at the bottom of the Adult Roster found at the end of the Leader s Guide. Medical forms for all youth and adults Proof of payment or check made out to Cascade Pacific Council in the amount of $40/attendee Troop Roster Form o A troop/crew roster is provided at the end of this document. o If using a different form than what is provided in the Leader s Guide, the form must include Unit number, unit leader s name and phone number, SPL and ASPL names and the list of patrols. Adult Roster Form (1 per Troop/Crew) with cell numbers o If using a different form than what is provided in the Leader s Guide, the form must include Unit number, Scoutmaster name and phone number and the name of all adults and phone numbers. A separate letter must be presented indicating that the unit leader has verified that all attending adults are current with their youth protection training. o If your unit is providing an event or station coordinator, that individual still needs to be listed on the adult roster, but please indicate their role as a station/event coordinator so that your unit isn t charged $40 for the extra attendee.

4 Upon entering Camp Taloali, Order of the Arrow (OA) representatives will show you where to park your vehicle and direct you to Camporee Headquarters for check-in. Upon receipt of the required paperwork, units will be given their camping assignments and a totem for each patrol to be added to their patrol flag to decorate as they move through the Camporee events. As part of the check-in process, all vehicles will be issued a parking pass that must be displayed on the dash of your vehicle. This parking pass needs to have your unit number as well as a phone number in the event that Camporee staff needs to contact the driver. Trailers will be allowed to enter the camping field to drop off equipment and then be directed toward the designated trailer parking area. Visitors (other than registered participants) are welcome at the Camporee. Visitors must sign in at the Camporee Headquarters. Visitors to a unit s camping area must have permission from the unit leader. Visitors are welcome to attend field events and the Saturday evening campfire. All visitors must depart from camp before Taps. GENERAL RULES AND INFORMATION Camp Taloali resides on the banks of the Santiam River. Because of safety concerns, no scout or adult is allowed beyond designated safety points. Any scout or adult found beyond the designated safety points will be asked to leave Camporee and Camp Taloali immediately. NO EXCEPTIONS! All adults and youth are to follow the Scout Law, the Scout Oath and the Outdoor Code during the Camporee. The Buddy System must be utilized at all times. Inappropriate conduct will NOT be tolerated and will result in asking the participant(s) to be removed from Camporee and Camp Taloali. Cutting or damaging live trees or plants within Camp Taloali is prohibited. Please do not dig holes in the camp. Uniforms are to be worn properly for morning and evening flag ceremonies, the Saturday night campfire, Scout s Own on Sunday and at other appropriate times as announced. Scouts may dress in their activity uniforms or costumes for the Saturday activities. Campsites will be assigned by the staff. Because of limited space, campsites will be in close proximity to each other. Please be courteous to your neighbors. Vehicles will not be allowed into the main camp once activities have started on Friday evening (see attached schedule) and concluded Sunday morning. No open fires are allowed on the premises. BBQ s and Dutch ovens can be used but must be off the ground. Follow all BSA rules regarding knife safety. All outbuildings not part of Camporee are off-limits. There is no electricity in the camping area. Porta-Potties will be provided for youth (both male and female). Flush toilets are provided for the adults. Youth are not allowed in the adult restrooms for any reason. Water and gray-water disposal receptacles will be provided. Plan to bring appropriate containers for the transport of water to your campsite. All trash must be packed out. There are no trash receptacles provided and please DO NOT use the dumpsters located in the camp. All skits, songs, etc that are used for the evening campfire must conform to BSA standards. Please plan to depart by 11:00 am on Sunday.

5 CAMPOREE CREW/PATROL EVENTS (required events) Fire Building Use your skills to build a fire and complete the required task(s). All supplies will be provided with the exception of knives. Patrols/crews are graded on completion of task, group participation and Scout Spirit. 100 pts total. Knots Knot knowing your knots is knot the way to go! Show your skill in knot tying by demonstrating how to tie the required knots. Only those knots required in Scout to First Class ranks will be requested for demonstration. Patrols/crews are graded based on the correctness of the knot, group participation and Scout Spirit. 100 pts total. Lashings Use your knowledge of lashings required in TTFC and the supplies provided to complete the expected task. Patrols/crews are graded based on completion of the task, group participation and Scout Spirit. 100 pts total. First Aid -- When seconds count, having a cool head and knowing your first aid skills can mean the difference between life and death. Use your first aid training from TTFC to tackle challenging scenarios. Patrols/crews are graded based on proper treatment methods, teamwork and scout spirit. 100 pts total. Fitness Course To keep myself physical fit are some of the words we live by. Guide your patrol through the obstacle course in as little time as possible. Patrols/crews are graded based on time through the obstacle course, group participation and Scout Spirit. 100 pts total. Tent Set-up Using the tent provided, erect a tent as quickly as possible while following the directions of the station coordinator(s). Patrols/crews are graded based on time required to set up the tent, completeness of the task, group participation and Scout Spirit. 100 pts total. Service Project Patrols/crews are required to participate in a 1hr service project for Camp Taloali. Activities could include brush removal, trail repair, etc. Please bring gloves and tools as there will be a limited number of pruners and other equipment. Patrols/crews will be assigned service hour times during check-in on Friday night. Please note: If you bring equipment for the service project, make sure it is labeled with a unit number and name. CAMPOREE CREW/PATROL ELECTIVE EVENTS (complete 2 elective events with the required above) Archery Bring your patrol/crew to the Archery Range to compete. Up to 50 pts are awarded for skill, group participation and Scout Spirit. Tomahawk/Knife Throwing Take your patrol/crew to the tomahawk/knife range and test your skill. Got what it takes to cut a playing card? Up to 50 pts are awarded for skill, group participation and Scout Spirit. Scout Knowledge Love history and scouting? Want to put your knowledge to the test? Show your scout knowledge by having your patrol/crew complete a brief test. Up to 100 pts are awarded for scout knowledge, group participation and Scout Spirit. Horseshoes Take your patrol or crew to the horseshoe pits and compete against other units. Full participation is required. 50 pts are awarded for group participation and Scout Spirit. Skits/songs Is your crew or patrol a bunch of thespians-in-waiting? Our Order of the Arrow team needs great skits and songs to add to the Saturday evening campfire. An automatic 100 pts are awarded for all patrols or crews that participate. Please remember, only scout appropriate skits and songs should be presented to the OA campfire coordinators.

6 CAMPOREE UNIT EVENTS Theme-based Campsite Gateway Show your Camporee Spirit by creating a campsite gateway that utilizes the theme of the 2019 Camporee. Whether DC, Marvel or a mixture of both, let s see what you ve got! 1 st, 2 nd and 3 rd place ribbons will be awarded to the top three units in camp. Iron Scout Cooking Competition The Iron Scout Cook-off competition is like the popular Food Network show with one simple twist. Unlike the show in which all sorts of nifty kitchen gadgets and appliances are used, our Iron Scouts are required to use only Dutch Ovens. Our Iron Scout competition is open to both youth and adults. During check-in, units will be asked if they have any parties participating in the cook-off so that enough quantities of the Secret Ingredient(s) can be obtained before the event. Participating parties must incorporate the Secret Ingredient(s) in their dish. The best Iron Scout (youth and adult) will be the party that out-cooks and outdoes the other parties in creativity and taste. Each participating party will be allowed to bring the following: 3 vegetables, 1 meat and 1 fruit Seasonings and spices Flour Sugar Vegetable oil Garnish that will enhance the presentation of the dish. The garnish is to be used for presentation purposes only and cannot be incorporated into the dish. Each party is required to present themselves and their ingredients to the judges at 09:00 am before the Secret Ingredient(s) will be provided. The competition begins once the party has received the Secret Ingredient(s). Please do not deviate from the list of approved ingredients. The judges have the discretion to disqualify any ingredient(s) that don t meet the approved list. Dishes must be ready for presentation and judging by 6:00 PM. The parties need to provide a presentation plate of their food and have it at the judging station no later than 6:00 PM. Please plan accordingly as the food should be served to the judges at a temperature appropriate for eating. Any dish not at the judge s station on time will be disqualified. Only the Secret Ingredient(s) will be provided to participating parties. All cooking equipment including Dutch ovens, charcoal, utensils, pots and serving dishes need to be provided by the participants, so please plan accordingly. The judging panel will consist of three judges. Each entry will be awarded up to 20 points. Each party will need to inform the judges as to how they incorporated the Secret Ingredient into their dish. Scoring will be based upon the following criteria: 8 points for taste 8 points for best use of Secret Ingredient(s) 4 points for presentation Please remember that this is supposed to be a fun competition that demonstrates outdoor cooking skills. It is important to remember the theme of our Camporee. The inclusion of the theme into the presentation or use of costumes during the cooking and/or presentation may be the extra little ingredient that pushes that party over the top, especially if it comes down to a tie. Each member of the winning party will receive a prize that will be awarded during the Saturday night campfire.

7 CAMPOREE CREW/PATROL SCORING AND AWARDS Scoring for each required event will be based on a 100-point scale. Elective events are scored from 50- to a 100- point scale, depending on the event. At the end of the competition, the scores from each event will be tallied for each patrol to determine overall score. There will be a tie-breaker for each event and the overall competition if need-be; first done will not guarantee top honors. Tie-breakers will be the responsibility of the station coordinators. As patrols/crews move around the Camporee events, they will receive a unique token or bead to add to the totem on their patrol flag. For each event, a special bead or token will be awarded for the top three patrols that competed in that station/event. First, second and third place ribbons for overall score will be awarded for all participating patrols/crews. The lowest 50% of total points will be awarded 3 rd place ribbons. Patrols or crews scoring between 51% and 74% of the total points are awarded second place and the top 25% of patrols with the highest point totals will receive 1 st place ribbons. The top 3 patrol or crews with the highest point total will receive a Presidential ribbon. As part of Scout Spirit, patrol flags should be present with each patrol or crew and each patrol/crew will be asked to provide their patrol/crew yell at each of the event stations. CAMPSITE COMPETITION Unit campsites will be judged during the day on Saturday while patrols and crews are participating in morning and afternoon events. In terms of preparation and planning for the camporee, judges MAY be evaluating campsites based upon the following criteria: Neatness and organization Food and cooking area clean and properly stored. Campsite clear of hazards Unit equipment properly displayed or stored National and Unit flag present and properly displayed. Gateway Please note that Judges will not open tents to inspect inside them unless the tent is open and a free line-of-sight into the tent is available. Remember, messy tents visible to the judges can knock points off for neatness and organization. Gateways will not be judged until the afternoon activities session to allow adequate time for set-up before judging but will be included in the final score for each campsite. Campsites that have a gateway but does not incorporate the Camporee theme will not be graded differently. Theme-based gateways will be judged separately. The Unit that has the highest score among all the camporee participants will be recognized during the evening Campfire. CAMPOREE COSTUME COMPETITION Want to get a jump on the Camporee competitions scheduled for Saturday morning? Show your Camporee and patrol/crew spirit by participating in the Superhero costume competition Friday night starting at 09:30 pm. Every patrol that participates receives 50 points to add to their overall Camporee score! ADULT LEADER TRAINING Scouts BSA! Introduction to Outdoor Leader Skills (IOLS) training will be offered on the same weekend (May 3 rd and 4 th ) as Camporee at Camp Taloali. If you are a Scoutmaster or Assistant Scoutmaster and have not attended IOLS, this will be

8 a great opportunity to complete this training. This training is also recommended for Venturing Advisors, but not required to be Basic Trained. Training will start Friday night at 6pm and run through Saturday afternoon at 4pm. Staying overnight in a tent you have pitched and cooking your lunch Saturday are two requirements of the training. All other meals and snacks must be provided by the trainee. Cost of the training is $10.00 per trainee and can be paid at registration Friday night or via on-line registration (preferred). Those attending IOLS training are not required to register for Camporee unless a Camporee patch is desired.

9 Eagle Valley/Willamette 2019 Camporee Schedule Friday, May 3, :00 am 02:00 pm CAMPOREE Staff set-up time 04:00 pm 8:00 pm Registration opens. Turn in registration packets, pay final fees at CAMPOREE HQ and set up camp, inform staff of number of parties participating in cook-off competition. 09:00 ALL VEHICLES ARE REQUIRED TO BE PARKED IN THE DESIGNATED PARKING AREAS AND CAMPOREE IS CLOSED TO FURTHER VEHICLE TRAFFIC 09:30 pm OA Cracker Barrel CAMPOREE Headquarters (HQ), Costume competition at fire bowl begins. 09:45 pm Senior Patrol Leader and Scoutmaster Meeting at CAMPOREE HQ. 11:00 pm Taps Camp is quiet. Saturday, May 4, :00 am Reveille; Breakfast 07:15 am Event and activity coordinators set up stations 07:30 am 08:00 am Day-use registration opens 08:30 am Assembly; Opening Flag 8:45 am SPL and SM/ASM meeting at HQ for final instructions and distribute score cards 09:00 am Morning activities begin. Iron Scout participants present ingredients to judges and receive secret ingredient(s). 11:45 am Activities end for the morning Break for lunch 01:00 pm Afternoon activities begin; Gateway judging begins 04:00 pm Afternoon activities END. 04:30 pm Score cards are due to CAMPOREE HQ. LATE SCORE CARDS WILL NOT BE ACCEPTED. 06:00 pm Judging for Iron Scout cooking competition begins. 07:00 pm Checkout for units leaving Saturday evening. Pick up Camporee patches after campsite inspection and Evaluation forms are turned in. Remember to take all garbage with you! 07:30 pm Assembly and Awards 08:15 pm Campfire main program. 09:30 pm OA Call-out 10:00 pm Campfire Vespers 10:15 pm OA Campfire 11:00 pm Taps Camp is quiet. Sunday, May 5, :00 am Reveille; Breakfast; Break camp 08:30 am Opening Flag 09:00 am Scouts Own Interfaith Services 09:30 am Litter sweep in all program areas. 09:45 am Begin checkout for all remaining units. Pick up Camporee patches after campsite inspection and Evaluation forms are turned in. Please remember to take all garbage with you. 11:00 am All units need to be out of camp! See you again in 2020!

10 2019 Camporee Troop Roster Troop: District: Scoutmaster: Phone Number: SCOUTS IN CAMP BY PATROL Senior Patrol Leader: Asst. Senior Patrol Leader: Patrol Name: Patrol Name: 1. PL 1. PL Patrol Name: Patrol Name: 1. PL 1. PL

11 2019 Camporee Adult Roster Troop: District: Scoutmaster: Phone Number: Adult 1. Phone Number I, the undersigned have verified that the above listed adults have completed Youth Protection Training for Troop/Team/Post Unit No.: Unit Leader Name (please print): Unit Leader Signature: Date:

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