Diamond Crest Day Camp Frequently Asked Questions

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1 Diamond Crest Day Camp Frequently Asked Questions About Our Camp Diamond Crest Girl Scout Day Camp is an all volunteer run day camp and is held at a San Mateo County park. Our camp has been in operation for many years and is rich in traditions and has welcomed girls for several generations. We offer one session each year. All applicants are welcome and are admitted by the criteria listed in our Admissions Policy. Our campers travel to camp each day by buses leaving from local schools, churches and community buildings in the Belmont, Redwood Shores and San Carlos area. We offer an overnight experience of 1 2 nights for campers entering grades Campers entering grades 1 7 are grouped in units with girls their own age/grade and are supervised by trained staff members and program aides. Campers participate in a wide variety of activities including earning badges, hiking, outdoor cooking, learning outdoor skills, crafts, games, singing and more. 7th grade campers participate in the Aides in Training (AIT) program and may assist unit leaders as Aides when entering grades Question Categories: Camp Dates and Location Registration Volunteering Finance Preparing for Camp Overnights Buses Attendance Camp Dates and Location When and where will Day Camp be this year? Camp will be Mon Thu July and Last day of camp for campers in grades 1 3 is Wed 7/27. Girls in grades 4 10 may spend the night on Wed 7/27 and will return by noon on Thu 7/28 Registration When can I register my child(ren) for Diamond Crest Day Camp? Registration opens on Wed 2/10 and closes on Thu 3/3. How do I register my child(ren) for Diamond Crest Day Camp? Links to register will be provided on the Diamond Crest Daycamp website during the registration period. My daughter is not a Girl Scout, can she still attend camp? Yes! Please note, there will be an additional $30 fee for any camper, AIDE, or Junior Unit Leader who is NOT currently a registered Girl Scout for the

2 year in scouting as of January 1, The fee is required by Girl Scouts of Northern California and covers Girl Scout membership and insurance. Types of Campers Campers : girls entering grades1 through 7 in the fall of th grade campers will participate in the Aides in Training (AIT) program. Aides in Training (AIT ): The AITS spend their time at camp preparing for their future roles as program Aides the following year (entering 8th grade). It is necessary that girls registering as AITS are able to attend camp the entire two weeks of the program. The Day Camp Team is continually striving to provide all of our campers an excellent camp experience. Well trained Aides are critical to this goal! AIDES : Girls entering grades 8 through 10 serve as assistants to Day Camp staff, working with Unit Leaders to help supervise campers. Any applicant, who has not completed the Diamond Crest AIT training or equivalent, will be placed in the AIT unit to complete training, regardless of her current grade level. All new and returning Aides are required to attend training on site Friday, July 15, 1:00 4:00 p.m. Junior Staff JUL (Junior Unit Leader) or JAL (Junior Activity Leader): Girls entering 11th grade, 12th grade or 2016 high school graduates may serve as Junior Staff. Must be entering grade 11 or higher. Junior Unit Leaders who will be 18 before the first day of camp (July 18) should register as Adult Staff. All JUL s and JAL s must have completed AIT training or equivalent* and been an AIDE for 3 years, or an AIDE for 2 years, plus 1 year as an LIT * If equivalent, would need to submit an application verifying training & experience working with children and accompanied by three references. Can my son or pre schooler attend camp? As a courtesy to our adult staff members, we offer an onsite childcare program for the Potty Trained Preschoolers and Kindergarteners (Pixies) and Boys entering grades 1 7. The parent or guardian of the child must be onsite at camp for their child to attend either of these programs. Pixies and Boys do not ride the bus unless their parent or guardian is also riding the bus. Boys older than grade 7 may apply for a limited number of spaces as an AIDE for the Boys unit. What grade level should I enter for my camper? Campers are assigned to units based on the grade they will enter in the fall (not the grade they are in when you register). Please be sure this information is correct, as it affects unit placement. Why and how should I make a Friend Request? Friend requests are considered when placing girls in units at camp. Units are assigned by grade level, so be sure to request friends in the same grade as your camper. If you request a friend outside your camper s Girl Scout Troop, please indicate the troop and/or school she is in. Can my child participate in Archery?

3 All campers who will be entering 5th grade in the fall (and Boys entering grades 5 and higher) will participate in Archery one day during camp. There is no additional cost for Archery, and it is assumed that all 5th graders will participate. If you wish to opt out of Archery for your child, please indicate this on your registration form, or once camp starts please contact your camper s unit leader directly. Can my child participate in Horseback Riding? All campers who will be entering 6th grade in the fall will go Horseback Riding at Webb Ranch one day during the first week of camp. There is no additional cost for Horseback Riding, and it is assumed that all 6th graders will participate. If you wish to opt out of Horseback Riding for your child, please indicate this on your registration form, or once camp starts please contact your camper s unit leader directly. Will my child stay overnight at camp? (See Overnights below) How and when will I know that my child has a place at Diamond Crest Day Camp? Acceptance to camp will be ed out in early May, 2016 My child is entering 7th or 8th grade and wants to be an AIT (AIDE in Training). What are the criteria for admission to this program? The AIT unit will be filled to a maximum of 60 using the following criteria for on time registrations: 1. Child of staff member 2. Current Diamond Crest Girl Scout member registered by January 1 of the current year 3. Number of years spent as a camper at Diamond Crest Day Camp 4. Entering 8th graders who were unable to attend as an AIT last year 5. Current non Diamond Crest Girl Scout member registered by January 1 of the current year 6. Resident of Diamond Crest Service Unit (San Carlos, Belmont, Redwood Shores, and parts of San Mateo) or enrolled in a school within its boundaries 7. By lottery for the remaining spaces Volunteering All Day Camp Staff Is Volunteer! This opportunity is open to all adults (18 as of the beginning of camp), not just Girl Scout leaders. I would like to volunteer at Day Camp what kinds of things could I do? If you are interested in volunteering at camp, please register yourself as Adult Staff and fill out the registration forms. Our Volunteer Coordinator will contact you soon! What are the benefits of volunteering? Children of Staff are given priority for registration Camp is free for all children of full time staff. Children of part time staff and outside helpers are eligible for a discount.

4 Staff may also bring their boys and preschoolers (Pixies) to camp on the days they are present at camp for a fee of $50 per child. Pixies must be potty trained. What credentials do I need to volunteer? None, we provide lots of training opportunities! Please note, there will be an additional $15 fee for any staff member, who is NOT currently a registered Girl Scout for the year in scouting as of January 1, The fee is required by Girl Scouts of Northern California and covers Girl Scout membership and insurance. All staff must also be approved Girl Scout volunteers who have passed a background check. Background check should be performed when you register for Girl Scouts of Northern California, and cost is $ What are the training requirements for volunteers? Volunteers are required to complete 18 hours of training Training Schedule Thu 4/14 7 9pm Orientation/Welcome Wed 5/4 7 9pm Meet by level or job alike Wed 5/18 7 9pm Program Night Sat 6/25 9a 12p Outdoor Skills Fri 7/15 9:30a 12:30p On site training at Huddart Park Finance How much does camp cost? Fee for regular campers and Aides in Training is $240, and the fee for AIDES is $140. Campers of full time staff attend for free, and campers of part time volunteers pay a discounted fee. Please note, there will be an additional $30 fee for any camper, AIT, AIDE who is NOT currently a registered Girl Scout for the year in scouting as of January 1, The fee is required by Girl Scouts of Northern California and covers Girl Scout membership and insurance. Can I apply Fall Sale/Cookie Rewards to pay for camp? Yes, Girl Scouts of Northern California Fall Sale/Cookie Rewards may be used to pay camp fees. Please send an with the following information: parent's name and phone number, campers first and last name, all the numbers on the card (front and back) and the dollar amount of the credit. Send this information to campfinance@diamondcrest.org. Is financial aid available? Financial assistance is available through Girl Scouts of Northern California and the application is due by May 1, Please indicate your interest in receiving information about financial aid on your registration form. I don t want to pay by credit card online, where can I send a check? Please campfinance@diamondcrest.org for an address of where you can send a check. What if I need to cancel my child s registration?

5 Cancellations must be submitted to and should include the following information: parent/guardian name, address, phone number and the name of the camper(s). Refunds will be processed within 7 business days of the receipt of a cancellation . Fees below are per participant. Prior to June 1: Full refund, less the non refundable $15 registration fee. After June 1: Partial refund. A $75 cancellation fee plus the non refundable $15 registration fee will be charged, for a total of $90. The balance will be refunded. After camp has begun: No refund. Preparing for Camp What should my child bring to camp? Please be sure campers eat a good breakfast before coming to camp! Campers should wear long pants (no shorts, capris or leggings!), a short with sleeves (short sleeves are OK, tank tops are not), and sturdy closed toed shoes (no flip flops, sandals, Crocs, or open backed shoes). Campers should bring a backpack to camp daily, containing a sweatshirt or jacket, a refillable water bottle, a hat and sunblock On Mondays and Wednesdays, campers should bring a lunch from home in a reusable lunch bag labeled with the camper s name. Please pack lunches with an eye on eliminating waste/garbage. Think Green! On Tuesdays and Thursdays, campers should bring a dunk bag (drawstring mesh bag) containing a plate, cup, bowl, fork, knife and spoon. Buses How will my child get to camp? Bus transportation is provided from local schools or churches in the Belmont, Redwood Shores and San Carlos area, with pick up times from 8:00 to 8:10 a.m., returning to the schools between 3:45 and 4:00 p.m. All campers are required to ride the bus, and all staff are strongly encouraged to ride the bus unless they have a job that requires them to be at camp before the buses. Boys and Pixies may only ride the bus with their parent volunteer. Please refer to the Bus Letter and Bus Details (links will be posted after buses are assigned) for more information about your stop. Plan to arrive a few minutes before your bus departure time to find parking and walk your camper to the bus. What if I need someone else to pick up my child from camp? Be sure you sign up for the same 1st and 2nd choice bus stops as your friend s child if they are attending camp as well. You may include up to 3 people (other than listed parents/guardians) on the Bus Pickup supplemental registration form as authorized pickup persons. This form is due in your online Active account by July 1.

6 If you need to add a pickup person after July 1, please write a statement with your name, your camper s name and bus, pickup person s name and phone numbers, and pickup person s relationship to the camper. Sign this, date it, and hand it to your Bus Mom in the morning when your child boards the bus. Overnights AIDES and AIT s (entering grades 7 10) have a special ceremony and overnight on Tuesday night of the second week of camp, It is assumed that all AIT s and AIDES will spend the night on Tuesday 7/26. All campers entering grades 4 10 will spend the night on Wednesday 7/27. If you wish to opt your camper out of these overnights, please indicate this on your registration form, or after camp starts please contact your camper s unit leader. Why can t I change my camper s overnight status at the last minute? Attendance, health, and bus reports are printed over the weekend before camp, and must be distributed. If you need to change your camper s overnight status once camp begins, you will need to arrange to pick your camper up at Huddart Park by 2pm in the Oak Area. Attendance Ours is one session for two weeks. There is no discount for attending only one week. AIT s are required to attend all days in order to complete the AIT program. Pulling your child from camp early is not a good idea. If it is necessary, you must be at camp before 2:00 and come to the Staff Table to sign the appropriate forms to pick up your camper. My daughter can t come to camp today, what should I do? Please your unit leaders and bus mom to let them know your camper will be absent.

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