SPACE ALIEN HANDBOOK SPRING CAMPOREE CAMP VERDUGO OAKS VERDUGO HILLS COUNCIL MARCH 9-11, Scouts, Scouters & adventure seekers,

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1 SPACE ALIEN SPRING CAMPOREE HANDBOOK CAMP VERDUGO OAKS VERDUGO HILLS COUNCIL MARCH 9-11, 2018 Scouts, Scouters & adventure seekers, Welcome to Space Alien Camporee 2018! This Camporee is designed to emphasize the Patrol method, allow Scouts to put their outdoor skills to use, and test just how well Patrols work together against other Patrols from far, far away! Our competitions will focus on challenging the Patrols knowledge in many Scouting skills, including first aid, knot-tying, lashing, cooking, personal fitness, archery & also working together (and having fun) under pressure. Scouts who arrive prepared for these challenges will have the best experience at Camporee. So spend some time over the next month reviewing your Boy Scout Handbook & practicing your skills. Read this Handbook to know what s expected. We look forward to seeing you at Camp Verdugo Oaks for a fun weekend with our Space Alien theme! Competing Scouts are welcome to dress up as aliens (if that s what your whole Patrol is wearing!) And all older Scouts are welcome to sign up to be part of our Alien Staff! So join us! Plus we ll all discover just what makes a good Citizen of the Universe! So be prepared for an other-worldly experience Space Alien Camporee! Yours in Scouting, Greg Schowengerdt Camporee Chairman gregschowengerdt@yahoo.com

2 TABLE OF CONTENTS What to Bring 2 Camporee Rules & Information 3 Camporee Overview & Fees 4 Weekend Schedule 5 Camporee Competitions 6 Camporee Scoring, Handicapping & Awards 7 Check-In 8 Campsite Inspection 9 Awards Show & Positive Values 10 Checking Out 11 Map & Directions to Camp Verdugo Oaks 12 Archery Permission Slip 13 Patrol Registration Form 14 Adult Registration Form (& non-competing Scouts) 15 What to Bring Here s a list for Scouts & Patrols of what to bring to the Space Alien Camporee: Scout spirit Scout Field Uniform (worn at opening ceremony) Scout Activity Uniform (worn during competitions - this can be space-alien-attire!) Warm clothing and rain gear to keep you comfortable and dry in case of rain Patrol Flag Patrol box with cooking equipment (including a water container) Patrol camping gear, including a table (some campsites may NOT have a picnic table) Food for good meals using the MyPlate food guide Menus & duty roster for each Patrol Annual Health and Medical Records (parts A & B) for everyone in your unit This Camporee Handbook of instructions Boy Scout Handbooks for each Scout Sturdy shoes A little spending money for the Trading Post One Scout from each Patrol will need a bathing suit and a towel Scout Outdoor Essentials ( The Ten Essentials ) for each Scout Each Patrol should arrive prepared to create a Space-Alien-themed camp gadget to be built at their campsite Signed Archery Permission Slip for each Scout who intends to participate in archery. (see page 13) Page 2

3 Camporee Rules & Information o The Camporee Chairman is in charge of the event o The CVO Campmaster is in charge of the facility o Emergency number: Fire/Police: 911 o First Aid will be available in the Medical Tent o Annual Health and Medical Records - parts A & B are required for all Scouts, leaders and parents in attendance: o At least TWO ADULTS must camp with every unit and be responsible for their Scouts. o At least one adult leader must be in the campsite when Scouts are present. Scouts should not be in campsites without supervision. o Scouts should NEVER enter a campsite that is not their own. o NO OPEN FIRES ARE ALLOWED at Camporee. All cooking must be done on propane camp stoves. No charcoal or liquid fuel stoves allowed. o All units will camp in assigned areas. o If there are any questions concerning the competition scoring, please see the event staff to resolve the issue BEFORE leaving the event. o Adults will be allowed in the event areas only to observe. Please respect our Scouts. o After 11:00pm, all lights must be out and campsites quiet. o No vehicles or trailers in campsites. (But parking is very close.) o Wash dishes only in designated area in campsites (not in restrooms!) o Restroom facilities are to be used with the respect of your fellow Scouts and leaders in mind. Please help keep them clean! o No digging. o All trash and garbage should be disposed of in proper containers. o Personal music, video players, electronic games, etc., are not allowed. o Trading Post will be open during part of the day; thanks Spe-Le-Yai Lodge #249! o No smoking is allowed in camp. o Fireworks, firearms, alcoholic beverages, and illegal drugs are not allowed. o A Scout is Clean - campsites should reflect this at all times. o Troops need to make sure that their campsites are cleaned before leaving on Sunday. Page 3

4 Camporee Registration & Fees Registration Scout leaders need to register Scouts (both patrols and youth staff) on our council s website through Tentaroo at register.vhcbsa.org. Unit Leaders can use their unit account to register all the scouts from their troop quickly and easily. If you have trouble accessing the system, contact Pete Simpson at Competing Scouts are required to participate as Patrols, ideally not reconfigured just for this weekend. Senior Scouts are encouraged to sign up to be part of our Staff. The earlier you register your Patrols, the better. The best campsites will be assigned first. Scoutmaster Leader Specific Training will be offered on Saturday for SMs & ASMs. Please also register for that on our council s website through Tentaroo at register.vhcbsa.org. Pricing Scouts/leaders/parents registered & paid from February 1 through March 2: $20.00 each Scouts/leaders/parents registered & paid from March 3 through 9: $30.00 each All Staff (youth & adults): $15.00 each Scouts/leaders/parents may also register & pay at Camporee: $30.00 each Thanks for understanding that there can be NO REFUNDS. Any questions, please contact: Greg Schowengerdt gregschowengerdt@yahoo.com Page 4

5 Friday, March 9 WEEKEND SCHEDULE 5pm 9pm 9pm 9:30pm 9:30pm 10pm 11pm Check-In (no camp entry allowed before 5:00pm) Patrols set up campsites, work on their space-alienthemed camp gadget! Orientation Meeting for Patrol Leaders, Chaplain Aides and Scoutmasters at the Staff Headquarters Mandatory Staff Meeting, including all Event Leaders Taps - ALL QUIET Saturday, March 10 6:30am 6:30am 7:30am 7:45am 7:55am 8am 9am 12n 9am 12n 12n 1pm 1pm 4pm 1pm 2:30pm 4pm 5:30pm 5:30pm 5:30pm 5:30pm 7:00pm 7:15pm 7:30pm 7:30pm 9:00pm 9:30pm 10:30pm 10:30pm 11pm 11pm Reveille Breakfast Dress in Official Field Uniform, assemble at Flagpole Opening Ceremony at Flagpole (all Scouts must attend) Morning Events Scoutmaster Leader Specific Training (for SMs & ASMs) Lunch Afternoon Events Scoutmaster Leader Specific Training (for SMs & ASMs) Patrol Time Retiring of Colors Deadline to get Patrol skits & songs approved for the Campfire/Awards Show Dinner Gather for the Awards Show Campfire/Awards Show Camporee Cracker Barrel Mandatory Staff Meeting Taps - ALL QUIET Sunday, March 11 7am Reveille 7:30am 8:30am Breakfast 8:30am Colors (all Scouts must attend) 8:45am 9am Interfaith Worship Service 9am 10:30am Check-out (see pg. 11) ** All Units must be checked out by 10:30am ** Page 5

6 Space Alien Camporee Competitions Boy Scouts In Black Galaxy Gourmet We ll be testing your first aid preparedness to the extreme! (And Protecting the Earth from the scum of the universe! ) Push your cooking skills to the limit at the restaurant at the end of the Universe! Help ET Phone Home ET is lost in the Universe. Help him find his way home using Scout skills, teamwork, and quick thinking. (One Scout from each Patrol might be getting wet, so be prepared with swim trunks and a towel.) Imperial Asteroid Archery Independence Day Pioneering Intergalactic Planetary Games No doubled-bladed lightsabers allowed Our Jedi Knights must use the Force and destroy the asteroids before it s too late! There s only one way to save our planet and it rests on your knot-tying and lashing ability! Good luck! Be prepared - and get fit - for this Universal showdown of your Scouts strength and endurance!! The Worlds are watching! Scout Spirit Each event will be scored 75% for performance and 25% for the Patrol s Scout spirit. All Competitions will consider each Patrol s skill, knowledge, and TEAMWORK. Scout Spirit will be judged by the following: (25 points maximum) 0 or 5 points For Patrol Flag at the event Up to 5 points For Patrol Yell at the event 0 or 5 points For the ENTIRE PATROL being on time to the event Up to 5 points For leadership as shown by the Patrol Leader Up to 5 points For cooperation, participation and enthusiasm as shown by the members of the Patrol, including Space Alien Spirit! Lose 5 points If any Patrol member is out of uniform Each Patrol member should wear either their Troop s official activity uniform or space-alien-attire! Page 6

7 Camporee Scoring Camporee Scoring, Handicapping & Awards This Camporee will use a point system based on: Check-In, Campsite Inspection and 7 Competition Events. Check-In (scoring notes on pg 8) 100 Campsite Inspection (scoring notes on pg 9) 100 Each Event (100 points x 6 events) (see pg 6) 600 One Surprise Event (100 points) 100 Total Possible Points 900 Patrol Handicapping Our Patrols will be grouped into 2 divisions of competition - determined by the Scouts ranks. Once all the Patrols have checked in, we will split them into two groups, above and below the median handicap score. This "handicapping" method levels the playing field by allowing the more experienced Patrols to compete against eachother, and the less experienced Patrols against other similar patrols. We re calling our two divisions Cosmic Dust and Star Cluster. Handicapping Points Scout 1 Tenderfoot 1 Second Class 2 First Class 5 Star 7 Life 10 Eagle 12 Example: Patrol with 7 Scouts: 1 Star 7 1 First Class 5 1 First Class 5 1 Second Class 2 1 Tenderfoot 1 1 Tenderfoot 1 1 Scout divided by 7 members = 3.14 handicap Camporee Awards 1 st, 2 nd, & 3 rd place in two divisions for each of the Camporee Events VHC Camporee Ribbons for Top Patrols in both divisions (1 st, 2 nd & 3 rd Place) Baden-Powell Spirit Award (awarded to the Patrol that exhibits the most Scout Spirit at Camporee as judged by the Staff) Awards will not be presented for Check-In or Campsite Inspection Every participant will receive a Camporee patch, distributed at Checkout Page 7

8 Check-In is by Patrol. Check-In At the Check-In table, each Patrol Leader must have: Maximum Points 1. Camporee Registration Forms (Pages 14 & 15) Forms must be completely filled out with the current names and ranks of the Scouts in each Patrol who are attending Camporee. Additionally, the adults who will be with your Unit must be listed. (All the names should match those who have registered & paid online.) Also, Archery Permission slips are required for each Scout who intends to participate in archery. (Page 13) (Two-deep leadership is required of each Troop.) Your Patrol flag Your Patrol yell Copies of the Annual Health and Medical Records (parts A & B) of all Scouts and leaders attending Camporee to be reviewed at Check-in. (After review, each Troop s forms will be held by the Health Officer and will need to be picked up at check out.) 25 FAILURE TO HAVE YOUR MEDICAL FORMS AT CHECK-IN WILL RESULT IN YOUR PATROL NOT BEING ALLOWED TO PARTICIPATE! Total Possible Points: 100 Page 8

9 Be prepared for your campsite inspection: Campsite Inspection 1). Patrol Campsite Organization Are the tents set up in obvious Patrol method? 2). Patrol Area Cleanliness Is the Patrol Campsite clean, and is the Patrol s gear clean? 3). Patrol Tents, Equipment, and Clothing Are tents properly pitched, including a ground cloth, and are Scouts sleeping bags & clothes stored properly in each tent? Is Patrol equipment properly set up? 4). Patrol Duty Roster and Menu Are the menu & duty roster posted, and are they weatherproof? Is the menu listed by ingredients? Is every meal planned using the MyPlate food guide? Is the duty roster complete and fair? 5). Patrol Cooking and Eating Area Does the Patrol have stoves and cooking utensils? Is the cooking equipment and food in proper containers? Is the water storage appropriate for the campsite? Is there an obvious dishwashing area? Biodegradable soap? Is a garbage container set up? Is food stored in the cars at night? 6). Patrol Campsite Improvements (i.e., space-alien-themed Camp Gadget!) Examples; washstands, drying rack, flagpole, camp table, etc. (All items must be lashed & constructed by the PATROL only) Page 9

10 Awards Show Troops and Patrols are encouraged to participate in the Awards Show Campfire program. Each Patrol may sign up for one skit or song. Patrols are encouraged to hold practices during their meetings and pre-camporee events and choose the best skit or song to share. The Patrol Leader must sign up their skit/song no later then 5:30pm on Saturday. Please remember Scouting is a safe haven; we want everyone to feel comfortable and safe, so in this mindset, please read the following: Positive Values Fun is an important element of Scouting. But we must remember that everything we do with our Scouts should be positive and meaningful. Activities should build self-esteem, be age-appropriate, and should not offend participants or the audience. As leaders of the Boy Scouts of America, it is our responsibility to model the values of the organization and set a high standard for appropriateness in all Scouting activities. When making decisions, resolve to follow the high road. If in doubt, take it out. These are some of the things that can make activities inappropriate and unacceptable: Name-calling, put downs, or hazing. References to undergarments, nudity, or bodily functions. Cross-gender impersonation that is in any way derogatory, rude, insulting, or lewd. (This is not to say that boys cannot dress for and play female roles when needed in a skit or play as long as good taste prevails.) Derogatory references to or stereotyping of ethnic or cultural backgrounds. Sensitive social issues such as alcohol, drugs, gangs, guns, suicide, etc. Inside jokes that exclude some of those present. Cultural exclusion emphasis on the culture or faith of part of the group while ignoring the rest of the group. Changing the lyrics to patriotic songs ( America, America the Beautiful, God Bless America, The Star Spangled Banner ) or to hymns and other spiritual songs. Page 10

11 Before you leave your Campsite: Checking Out Your campsite must be clean, in good order, and inspected by a member of the Checkout team. If your campsite is not clean you may be charged a clean-up fee. No unit will receive their award packet until they have been cleared by the Checkout team. If you are leaving after the Campfire, your campsite can be inspected before the Campfire, if you have made prior arrangements with the Checkout team. Campsite inspection cannot take place 30 minutes before the Campfire. Trash must be placed in the appropriate receptacles. Please bring any full & sealed trash bags near the main road for pick up before the Campfire/Awards show on Saturday and by checkout on Sunday. Check out Procedure (by 10:30am, please): 1. Patrols prepare their campsite for inspection. (Leave No Trace) 2. Send a Patrol member to the Camporee Headquarters to request an inspection from the Checkout Team. 3. Have an adult ready at your campsite for Inspection. 4. Turn in the Camporee evaluation. 5. Pick up your Troop s medical forms from the Health Officer. 6. Receive your Camporee patches. 7. Drive home safely! Page 11

12 Map to Camp Verdugo Oaks Page 12

13 Verdugo Hills Council BSA Camp Verdugo Oaks SHOOTING PERMISSION SLIP FOR ARCHERY I give my permission for (name of minor) to use approved archery equipment under the supervision of qualified personnel while at Camp Verdugo Oaks, Boy Scouts of America, March 9-11, 2018, in accordance with California Penal Code Section (This form must be signed by the parent or guardian of a youth participating in archery activities at Camporee.) Parent/guardian signature Date Parent/guardian name (please print) Page 13

14 Patrol Registration Form Please register & pay on our council s website through Tentaroo This form is to be filled out and presented at Camporee Check-In. One form is needed per Patrol. Only Scouts with adult leaders may attend Camporee; the Adult Registration Form (next page) must also be filled out. Unit Leader: Phone #: Address: Unit #: Patrol Name: Council: VHC WLACC GLAAC LBAC Other Unit plans to leave: Saturday night or Sunday morning (Circle One) Patrols should be made up of a minimum of 3 to a maximum of 9 Scouts. Name Rank 1. Patrol Leader: 2. Ass t Patrol Leader: 3. Patrol Member: 4. Patrol Member: 5. Patrol Member: 6. Patrol Member: 7. Patrol Member: 8. Patrol Member: 9. Patrol Member: **Do not write in this area Registration use only** Date of Registration: / /2018 Patrol Handicap: Campsite: Patrol Division: Cosmic Dust Star Cluster Page 14

15 Adult Registration Form Unit # Name Trained Position 1. Yes - No 2. Yes - No 3. Yes - No 4. Yes - No 5. Yes - No 6. Yes - No 7. Yes - No Non-Competing Scouts (Note if on Staff) Name: Staff? Yes / No Fees If Paid by March 2 $20 Number of Attendees If Paid from March 3-9 $30 Number on Staff All Staff (youth & adult) $15 Total Due If Camporee $30 Page 15