Initial Interest Pack. Hampshire Jamboree H0018. Sunday 29 th July to Saturday 4th August Buddens Scout Campsite Near Wareham, Dorset

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1 Initial Interest Pack Hampshire Jamboree H0018 Sunday 29 th July to Saturday 4th August 2018 Buddens Scout Campsite Near Wareham, Dorset

2 H th July to 4 th August 2018 Hampshire s 2018 camp will provide a rich and exciting experience for everyone from the youngest Beaver to the oldest Explorer, and all the Adult leaders, helpers, Network & Active Support in Hampshire and beyond. We wish to take the best from the 2007 H007 and 2014 H0014 camps and combining this with Dorset Scouts fantastic campsite at Buddens near Wareham. We would like everyone involved in Hampshire to celebrate Scouting, as a group or a section, with a fantastic week of activities and a special day midweek, called A Monster s Day out!, for day visitors to join us. Scout Groups from the UK and overseas are very welcome to join us. This document will help you 1. Get a feel for what it will be like to be at the Jamboree, from the variety, excitement and adventure of the activities to the logistics, infrastructure and services that will support you. 2. Understand what you have to do, and by when, to join H Tell you where to go for further information, how to get your questions answered, and what you need to do to book. 4. How to register your interest Contact Dom Page 2

3 Interest Pack Contents Reasons to book now This Information Pack will provide you with details on:- Initial programme plans The Wednesday A Monster s Day out! Camp fees Booking Information The timeline for booking and paying Full Booking Form Additional Information and FAQs On paying your Deposit, we can:- Plan you into H0018 Include you in the activities Send you more specific and detailed information Allocate you a camping area Advise you of the optional activities Contact Dom Page 3

4 Activity Structure Camping Structure Infrastructure The week is packed with activities tailored to meet the needs of all ages, including many unique to large events. Wednesday A Monster s Day out! is a celebration of Hampshire Scouting, and has all the sections together for the day. This will be packed with high octane activities and will have a monster themed party atmosphere. There is a variety of evening entertainment available. Sub-camp options:- Group/District to accommodate all ages together Section Specific for single Cubs, Scouts & Explorers sections The campsite and organising team provides:- Toilets, Showers etc. Shop, First Aid post and much more Organised Activities Advantages of H0018 A rich and varied range of exciting activities that will keep your Cubs, Scouts and Explorers occupied & happy. The opportunity to try/compete in some unusual and fun activities that one wouldn t normally find at a summer camp. Opportunity to Network & Socialise The chance to make new and meet old Scouting friends. Opportunity to join other Scout groups on days trips to Brownsea Island, Tank Museum and/or Monkey World. Experienced team of leaders for help & support Contact Dom Page 4

5 You re never far from help, advice and hands-on support, should you need it, or the unexpected happens. Enjoy a Picturesque campsite Buddens is located in the heart of the beautiful district of Purbeck, Dorset and contains 95 acres of heathland, ancient woodland, water meadows, lakes and grass areas. Experience the atmosphere of a large Hampshire event With thousands of Cubs, Scouts, Explorers & leaders etc., events like A Monster s Day out! Campfires & Ceremonies have an atmosphere and life of their own, that needs to be experienced. Camp as a Group H0018 enables whole scout groups to camp together. Contact Dom Page 5

6 H0018 Programme An exciting programme of events is being planned, with the aim that every activity should be available to all age groups. Currently we are looking at the headline activities, which will include: It s a Knockout Dragon boating High Ropes Contact Dom Page 6

7 H0018 Programme More details of the activities booked for H0018 will be found on the Website once the programme has been firmed up*. The final list of activities will be dependent on the number of participants. Prior to the event each Group & Section attending will receive a personalised timetable of the activities they are doing. This information will include when and where, plus anything they need to take with them. Day Visits The core programme has been designed to fill ~60% of your time on site (excluding evening entertainment). The organising team are offering the opportunity to visit a number of local attractions in your free time, including Brownsea Island Bovington Tank Museum Monkey World Note: these trips are not included in the cost of the camp but can be coordinated for you centrally. Hikes & other trips are possible although they will need to be self-organised. Evening Entertainment This will include both section specific and more general options, some of which will be at the discretion of the leaders. A Monster s Day out! Programme The day will consist of activities and a monsters parade. Beavers Beavers are invited to the A Monster s Day out!, taking part in the activities such as Dragon Boating & the monsters parade. Beavers can also camp the night before, when there will be a Camp Fire for the whole camp. *Ideas If anyone has an idea or a contact for an exciting activity that can be enjoyed by all ages and by a large number of participants, please let the organisers know; we have lots of ideas already but are always open to suggestions. Contact Dom Page 7

8 H0018 A Monsters Day out! When: Wednesday, 1st August 2018 Where: Buddens Farm Scout Campsite, Wareham, Dorset. Who: Beavers Any member of the movement (from Beavers to Network, Parents, Exec members & Fellowship. Theme Hampshire s Monsters Party Options: Option A Camp overnight in readiness for the day Option B Arrive in the morning and spend the day Cost: Age 6-18 as a Day Visitor - 23 includes participation in all activities, plus T-Shirt & Badge Age under 6 or over 18 as a Day Visitor - 2 includes participation in Monsters Parade T-Shirt & Badge is additional cost - 7 Overnight stay on 31 st July is an additional cost - 2 includes participation in Campfire Payment: No later than 1 st June 2018 Included without cost: On-site facilities, including toilets, showers, shops, wet weather marquee, car parks and programme Programme Option A Option B Final Details & Timings to be Confirmed Camp Overnight Camp Fire Activities Monsters Parade (Tuesday evening) Activities Contact Dom Page 8

9 Buddens Campsite Buddens is located in the heart of the beautiful district of Purbeck, Dorset and contains 95 acres of heathland, ancient woodland, water meadows, lakes and grassland, with individual camping areas dispersed across this patchwork of habitats. Most campsites are well maintained & mown grass, often with woodland, hedge or heathland boundaries. Buddens is near Wareham, just 23 miles from the Hampshire border. CAMPSITE & LOCATION Contact Dom Page 9

10 H0018 Timeline For you to do! Deadline For us to do! Your best guess at your numbers 1 st Jun 17 Confirm that you want to attend and pay a deposit 1 st Nov 17 Acknowledge your interest and keep you informed Give you a unique reference number for each section Send us your booking, confirm your final numbers and pay 50% of the camp fees 1 st Mar 18 Acknowledge receipt Pay the remainder of the camp fees 1 st Jun 18 Keep us informed of any changes to numbers Acknowledge receipt Provide you with final details, including programme and camping area Provide us with your Permission to camp forms 18 th July Send out any last minute updates 29th to 4th August H0018 Contact Dom Page 10

11 H0018 Booking Information The full H0018 camp bookings: To help plan the event we would appreciate confirmation that you would like to attend the full H0018 camp. We understand that you may not have precise numbers but your best guess would be appreciated. From the 1st November 2016 please confirm that you wish to attend along with your best guess at the likely level of attendance. With this information we will guarantee the price of the camp. From 1 st June to 30 th October 2017 we will ask for a deposit of 75 from each Scout Group/Explorer Unit wishing to attend. If we receive confirmation that you wish to attend after this date we may well have to charge you more as you will not benefit from block booking discounts from the suppliers of activities. 1 st March 2018 is the closing date for bookings, and we ask you to pay 50% of the camp fee by this date for each participant and the final payment of the camp fee by 31 st May We understand your numbers may change before the camp and with notification we can accept a variation of 10% based on the numbers you advised on 1 st March It is not possible to refund fees due to non-attendance as commitments will have already been made to the various suppliers of activities and equipment. A Monsters Parade Day out bookings 1st June 2018 is the closing date for bookings for the Day Visit. Full payment will also be required by this date. A subsequent +/- 10% variation in participant numbers will be accepted based on the numbers you advise on the 1 st June. Please discuss with the organisers if you have a variation of more than +/-10%. Registering your interest You can do this by 1. Express interest online at 2. Complete the online booking form at Contact Dom Page 11

12 H Camping & Day Visit Fees Participant Cost - age 6-18 Camping Day Visit 170 Full week 138 Cubs - Sunday to Thursday (inclusive) 23 A Monster Day out + overnight stay* 23 A Monsters Day out* * Beavers are welcome to attend A Monsters Day out and camp over-night on the 31 st July with their Group. * The overnight stay for A Monsters Day out is camping and will require participants to provide camping gear and food. Leaders / Staff/ Young Leaders / Over 18s & non-participant children Camping* 15 Full week 10 Cub Leaders Sunday Thursday (inclusive) 4 A Monsters Day + overnight stay 4 Day Visit + overnight stay Day Visit* 2 A Monsters Day 2 Day Visit * Plus an additional 7 for T shirt and badge ALL COSTS EXCLUDE FOOD, CAMPING EQUIPMENT & TRANSPORT TO / FROM THE CAMP Contact Dom Page 12

13 H0018 More Information Prior to the Jamboree Look at the website for new information Information during the Jamboree Onsite Info Centre From Leadership Team Programme Coordinators Onsite Services Non Scouting children of Leaders and helpers Flushing Toilets (including disabled) Showers Grocery shop for basic foods Souvenir shop Security of the site will be provided by the organisers First Aid facilities Car park Leaders and helpers may bring their nonscouting children with them but they remain the responsibility of the leader or helper throughout the camp. Contact Dom Page 13

14 H0018 Frequently Asked Questions Q. Will the campsite be split into section specific camping areas? A. We are encouraging sections to camp together as a Group, and accommodating section specific camping areas if needed. Q. Do I need a Camp Permit? A. The organisers hold a central permit but you should ask your DC. Q. What is not allowed on site A. Caravans unless specifically authorised by the organisers. Q. Is food provided? A. All catering must be organised by Groups, including Day Visitors. Q. Can over 18s and under 6s take part in activities? A. In general NO, they cannot. Exceptions are the Parade, Campfire & some evening entertainment. We will provide Young Leaders with opportunities to take part in some activities as a reward for helping their Section. Contact Dom Page 14