Coastal Georgia Council Black Creek Scout Reservation 850 Poor Robin Road Sylvania, GA Council Office Number:

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2 Coastal Georgia Council Black Creek Scout Reservation 850 Poor Robin Road Sylvania, GA Council Office Number: Camp Website: (For All Your Camp Needs) BCSRsummercamp.com Council Website: (For Council Specific Information) Coastalgeorgiabsa.org Visit for more information. 2

3 TABLE OF CONTENTS Council and Camp Contact Info 2 Directions to camp and General Camp Map 4-5 Fees and Due Dates 6 Helpful Hints and Packing Lists 7-8 Types of Activities You Can Expect 9 Camp Policies Dining Arrangements 12 Tuesday Arrival and Check-In Info 13 Daily Schedules for Wednesday Friday 14 Campfire Guidelines 15 Saturday Check-Out Procedures 16 BCSR Pack Spirit Award 17 Feedback Form 18 Leave No Trace & Outdoor Code Reminder 19 Final Thoughts and Reminders 20 Visit for more information. 3

4 Welcome to Black Creek Where the Creek Life is the Best Life for Summer Camp! From I-95 Exit 109 GA Hwy 21 North- Go about 43 miles and then turn right onto Poor Robin Road. The entrance to Camp is about 1 mile. From Augusta Take US Hwy 25 South and follow it about 17 miles. Turn left on GA Hwy 21 South and follow it for approximately 30 miles. Turn right onto Poor Robin Road. The entrance to camp is about 1 mile. From I-16 Atlanta/Macon Follow I-16 to US 301 Statesboro/Claxton Exit 116. Turn left onto US 301 in about 12 miles, at the stop light you will turn right onto the 301 Bypass. Continue till the road ends at the stop sign. Take a right onto East Parrish Street. Continue about 18 miles. You will then turn right onto Hwy 21 South. Go about 3 miles. Turn left onto Poor Robin Road. The entrance to camp is about 1 mile. Visit for more information. 4

5 General Map of BCSR An updated map with rotations will be given in your Check-In Packet! Visit for more information. 5

6 2017 Cub Summer Program All Inclusive Fees and Due Dates Program Early Bird Regular Campsite Deposit Pack Option if paid by December 31, Resident Camp Cub Sibling age 2-5 No Discount Adult Fee No Discount Cub Fun Day No Discount per youth Adults are Free Each Pack may send 1 adult for free for each 5 paid youth Fee Deposit Due Full Payment Due Campsite Deposit If your Pack wants to request a campsite we must have a deposit by March 1, 2017 Early Bird Fees $25 March 1, 2017 May 1, 2017 Regular Fees $25 March 1, 2017 June 1, 2017 Sibling age 2-5 Fees No Discount June 1, 2017 Adult Fee No Discount June 1, 2017 Cub Fun Day No Discount June 1, 2017 Refund Policy: All refund requests should be submitted to the Council Office in writing by the family of the camper or by the Unit Leader. Any refund requests received by May 31st will be subject to a $50.00 cancellation fee for all programs. Any requests received after that date will be subject to a $75.00 cancellation fee. Requests for refunds received after camp will not be considered. Basic fees are transferrable among Cubs in the same unit. Please understand we order supplies for a week of camp up to one month before arrival day. It is very important for the Pack s Camping Coordinator to keep in contact with the Council Office or Camp Administration the weeks before camp to ensure maximum refunds as situations occur, we do understand things happen; communication is key. Visit for more information. 6

7 KEYS TO A SUCCESSFUL CUB RESIDENT CAMP EXPERIENCE Have an adult assigned as your Pack Coordinator. They hold the task of collecting camp fees and staying on payment schedule to meet the Early Bird Rate requirements. Schedule a Cub Camp Night with your Cubs and their families to get them excited about the program and share all the details about BCSR and the timeline your pack has created with ours for sign ups and payments. Camp Leadership would be happy to attend, just let us know! Check your Pack Leadership numbers and remember each Pack needs 2 deep Leadership. That s 2 Leaders for the first 1-10 Cubs and then one Leader for every 5 Cub Scouts after that. If you have difficulty finding Leadership to meet these guidelines please let us know, we can put you in contact with other local Packs to create the ratio needed. This will be planned well in advance of Camp so the two Packs will have a chance to communicate and plan, should they want to pool other resources as well. Do your best to help your Cubs meet the Early Bird Rate and fundraise to pay for their experience. If this is not an option, the Council does offer Camperships thanks to generous organizations and individuals. Forms for these Camperships can be found on our website or at the Council Office and need to be in no later than May 1, Don t hesitate to contact the Camp Leadership Team to ask questions throughout the process. Our large area makes meetings difficult. Watch for online updates, s and other communications as camp nears. Visit for more information. 7

8 SUGGESTED PACKING LIST For the Cub Scout/Leader/Parent Pack Shirt (It may be too hot for a full uniform, we leave this to the discretion of the Pack Leadership. 5 T-shirts 5 Shorts or light weight pants Shoes (open toed only usable for shower houses) 5 pairs of socks (or more, they tend to get lost) Handbook in a Ziploc bag for leaders to mark achievements earned each day. 1-2 Bandannas to use as a napkin at meals and other uses as you see fit. A Scout is a good steward of the environment. Help us limit the use of paper products. Rain Gear Complete Medical Form Parts A, B & C that means it MUST have the Dr. Signature Sleeping Bag or Bed Roll Duffel Bag Toiletries Money for Trading Post (We recommend $25) Pocket Knife if you are planning on earning your Whittling Chip or have it. Swimming Trunks Towels (1 for shower and 1 for swimming). Sunscreen Bug Repellant Water Bottle Fans and extension cords are allowed. Please know you must share the limited electricity. Those with medical needs come first. Remember a Scout is Courteous. For the Pack Lock box for medication and a plan on how to deliver medication correctly. No Child should self medicate. Pack and American Flag for entry way. First Aid Kit for small wounds. Clothes line to dry items like bandannas that get washed. Insurance Policy and Forms (local units this falls under your Charter with CGC). Receipts and any needed paperwork to finalize at Check- In. Fans or other items. Again make sure those with medical needs are taken care of first. Currently we do not have enough to support Air Conditioners. Please leave these at home. Ice chest. Bathrooms have an icemaker to share. You may bring your own tent set ups or use ours. Whichever is more comfortable for you. Visit for more information. 8

9 What Kind of Activities Can We Expect? Construction Projects that stay and some to take home! Cub Zip Turned into a Human Wrecking Ball Big Machine Displays and Demos Anything Floats Boat Building! Shooting Sports Towards Potential Awards AND OF COURSE Downright Silliness And FUN! Visit for more information. 9

10 BCSR CAMP POLICIES VEHICLES AND PACK TRAILERS: No vehicles will be permitted beyond the parking lot without prior approval from the Camp Administration. Two Vehicles will be permitted to deliver gear as the Pack Guide escorts your unit to your campsite. Only the Pack Trailer may be left at the site. HANDICAP TRANSPORTATION: Valid Handicap placards will be granted driving permission with an additional camp approved vehicle sign placed on the dashboard. Please check in with Administration to sign one out (and please make sure to return it upon leaving camp). We do appreciate a smaller vehicle such as a golf cart if you have that option. Please note ONLY THOSE WITH THE HANDICAP may use these carts and/or vehicles. It is not for all adults to ride around camp or to deliver children to classes. This is for the safety of our Scouts as we ve had some near misses and misuse. This will be strictly enforced in 2017! PERSONAL CARTS AND ATVs: No personal golf carts or ATVs are allowed unless necessary for above reasons and again with prior permission for the handicap Scout or Scouter only. The safety of our campers is top priority. SMOKING: Smoking is not permitted in any building and is restricted to areas out of the sight of campers. Please be respectful of those around you and the example we try to set for our Youth. INSURANCE: Each Pack that attends summer camp must have accident insurance. If you are a Coastal Georgia Council Unit, your insurance is on file with the Council. All other Councils must provide proof of insurance upon check-in. Applications for Scouting insurance policies are available at your local Scout Center if not already included in your registration fees. HEALTH LODGE: While all precautions for the safety of Scouts will be taken. We do have a qualified Helth Officers, First Responders and a Paramedic on staff in case something out of the ordinary occurs. Please contact us immediately in an emergency as we have direct radio support to Screven County Dispatch. Your Ranger and Camp Director have these radios as Screven County Fire Volunteer Personnel. Visit for more information. 10

11 MEDICATIONS: Prescription medication may be stored either at your campsite or the Health Lodge. If it is stored in your campsite it must be locked away. NO YOUTH MAY HOLD THEIR OWN MEDICATION. The Health Officer will be available to collect any medication you wish for them to handle or need to keep cold at check-in. If you wish for them to dispense it regularly, please schedule with them specific times and locations to meet. BUDDY SYSTEM: Cub Scouts should use the Buddy System at ALL TIMES. BIKES: We do not currently allow Cub Scouts to utilize bikes during resident camp due to the varying skill sets and our hills. HAMMOCKS: We do have Hammock Camping Poles at Hawk and across from Heron. Please note for safety, hammocks must have the lowest point hanging at the owners waist. This is for the safety of the Scout/Scouter. FIRST AID: Please bring your unit s first aid kit. Be prepared to perform basic first aid in your campsite and then contact the Health Officer as necessary. Again, in an emergency all Area Directors carry radios and the Ranger and Camp Director have radios with direct communication with Screven County Dispatch. We do have to follow protocol not only to ensure the safety of your Scout, but also that BSA Insurance will cover the incident. FUELS: The use of liquid fuels for starting any type of fire is prohibited. All fuels, including backpacking stoves, should be stored properly. ALCOHOL AND DRUGS: The use of alcoholic beverages, illegal drugs, as well as the misuse of over-the-counter or prescription drugs are prohibited and will not be tolerated on BSA Property. Violators will be asked to leave; this policy is strictly enforced. FIREWORKS: Fireworks are not permitted on camp property. PETS: No personal pets are allowed in camp. Please advise your families to leave their pets at home. Even the best natured animal can feel threatened in a new environment with so many excited people about. This is for both the pet s and the Scout s safety. Of course, service animals are welcome, we just ask for communication prior to camp so we can communicate with units who may be camping with you in case of allergies. Visit for more information. 11

12 Dining Arrangements 2017 brings with it the unknown. We d love to say the Dining Hall will be done, but we also understand how construction goes. Obviously, if the new Dining Hall is done, we will utilize it for all three meals. Otherwise, we will continue to bring you breakfast and lunch at your campsites and then come together for dinner at the existing Dining Pavilion to help the Cubs get the most out of their day. Please let us know upon registration if you have special dietary restrictions. We order food approximately a week in advance, so the sooner we know the better. We will do our best to accommodate the Scout or Scouters requests. A Quick Few House Rules for Dining at the Pavilion or Hall at BCSR: Please demonstrate manners that align with the Scout Oath and Law Please remove hats while dining under the Pavilion, just as you would once we have the Hall. Please come dressed for meals (No shirt, No shoes, No Service). Please be considerate of your waiters, Dining Hall Stewards and your Kitchen and Service Staff. Clean up after yourselves. Leave No Trace applies to meals as well. Bring and use a personal bandanna as a napkin (rinse nightly at campsites). This is environmentally friendly and allows for Scouts to be THRIFTY and good STEWARDS OF THE ENVIRONMENT. Please lead by example. We will have towels and such for major spills available. Black Creek Grace In Black Creek Your Greatness Shows And on it s Bank Our Brotherhood Grows. Thank You for This Place and Land And for This Food Prepared by Hand. Amen Visit for more information. 12

13 Arrival and Check-In Tuesday Evening Please plan to arrive with your Pack between 3:00-5:00 pm. It is best to try to and arrive as a group, if someone needs to arrive later please let us know, so we can help facilitate getting their gear up (after 5:00 no personal vehicles will be allowed into camp for our Scouts safety). When you arrive please come up to the Administration Building with your youth. This is where the 1-2 main Pack Leadership double checks the attendance list we have, finishes last minute paperwork, turn in Medical Forms A, B & C for each Youth and Adult Present; as well as receive the reusable cups for your group. It is best to bring the youth and another adult with you to assist with the cups and introduce any youth that may have special needs to the medical team. At Check-In you will receive an updated Pocket Guide with station descriptions, map, open and evening programs. Once this is completed, if you do no have a Pack Trailer, please proceed to place your items in the assigned trailer if you do not have a Pack Trailer. You will have been assigned a campsite at check-in. These trailers will be taken up to the campsite by the Ranger Staff, while your Pack Guides walks your group up to your campsite.. These Pack Guides will stay with you throughout the week and will work with your Youth to create a Patrol Flag and Cheer. They will also go over with you the campsite and any needs that may exist. Adults may choose one restroom as the Leader restroom Should you have a Pack Trailer please work with your Administration Team at Check-In. Please do not pass the gate without permission. This is for the safety of the Scouts who will be taking the same path as they walk to the campsites. If you arrive closer to 3:00 pm the Staff Guide will take you for swim checks. Otherwise this will be completed during your first rotation period on Wednesday. Group pictures will be taken at the campsites between 5:30 and 6:00. 6:15 we will meet at Base Camp for Flag Retirement. 6:30 Dinner at the Dining Pavilion 7:30 Campfire (see map given at check-in for location) S mores Quiet Time begins at 10:00 pm. We know everyone is excited, but the Cubs and Leaders will need their sleep for all the fun the next few days. Visit for more information. 13

14 Daily Schedule for Wednesday, Thursday and Friday 7:00 am Reveille 7:15 am Breakfast Delivered 8:00 am Flag at Base Camp 8:10 am Travel to your 1 st Station 8:30 9:15 am Station 1 9:15 9:35 am Travel Time 9:35 10:20 am Station 2 10:20 10:40 am Travel Time 10:40 11:25 am Station 3 11:25 11: 45 am Travel to Campsites 11:45 am 12:45 pm Lunch and Rest at Campsites 12:45 1:00 pm Travel Time 1:00 1:45 pm Station 4 1:45 2:05 pm Travel Time 2:05 2:50 pm Station 5 2:50 3:10 pm Travel Time 3:10 3:55 pm Station 6 4:00 5:30 pm Open Program 5:50 pm Flag Lowering at Base Camp 6:00 pm Dinner at Pavilion 7:00 8:00 pm Evening Activity (See Check-In Packet for Wednesday and Thursday. Friday will be the Closing Campfire where the Scouts provide the entertainment! 8:30 10:00 pm Pack Time 10:00 pm Quiet Time Visit for more information. 14

15 Skits and Song Guidelines for Campfire: Friday night your Cubs will have a chance to showcase their talents. Here are some guidelines to help them choose how to create their performance for family and friends. If you have questions please feel free to ask and double check. All acts (skits, songs, run-ons, etc.) must be screened by the unit leader and the person in charge of the event prior to the performance in front of a group. Campfire programs are the place where the positive example is set. No Excessive Toilet Humor No Water where the audience or participants unknowingly get wet or leaves the stage in an unsafe manner. No embarrassment of an audience member without their prior knowledge and agreement to participate. No racial put-downs, making fun of mental or physical abilities, religious groups and others. No portrayal of excessive violent behavior, this includes fake shootings! No performances with sexual overtones. Avoid anything that is not in keeping with the ideals of the Boy Scouts of America. Unacceptable acts that get on stage will be removed immediately Visit for more information. 15

16 Check Out Procedures Saturday Rangers will place trailers in campsites during campfire Friday night for those that do not have Pack Trailers to place their gear on Saturday Morning. 7:00 am Reveille 7:15 am Breakfast Delivered 8:00 am Flag at Base Camp Your Guide will be with you following flag to assist in any way. Camp provided trailers will be taken down at 9:00 am. We d ask that Packs with trailers wait until 8:30 am so the Scouts are back in their campsites after Flag. Before you leave, please have ONE person from your Pack come collect the Pack s Check Out Packet. This will have patches, Medical Forms and other information your Advancement Chair may need. Please note that Pack Leadership MAY NOT LEAVE until all Cub Scouts have been picked up by parents. Cub Scouts MAY NOT be left at the Administration Building waiting. The staff will be out cleaning camp and gearing up for our following weeks of Scouts. Visit for more information. 16

17 BCSR Pack Spirit Award Complete 5 of these requirements by doing your best as a Pack. Adult Leadership or your Pack Guide can handle the initials because a Scout is Honest. If you are a small group, feel free to work together and turn in a form with all Pack numbers represented to the Camp Commissioner. We will make sure that each unit receives their own ribbon! Show up to camp for your picture in a Pack T-shirt (homemade counts) or other spirit items to make your picture stand out! Make your presence known with a Pack specific cheer or song as you walk around camp. This can also be using your Patrol name, cheer or song that the Staff Guide works with your group on. We are looking to see that a Scout is CHEERFUL! Set up a small entry way or gateway to your campsite on your own or in conjunction with other units that tell us who is in the campsite. It doesn t have to be fancy and can simply be your Pack flag. Create a song or skit for the closing campfire and present it to the MC prior to Friday Dinner for content approval. Show true Scout Spirit by following the Scout Oath and Law during your stay here at Black Creek. Practice Leave No Trace throughout your stay in your campsite and program areas. Do your best to leave areas better than when you arrived. This is especially important at the Trading Post, Aquatics and the Dining Areas. Have a Leader participate in the Belly Flop Contest. Participate in one of the evening programs. Make some new friends with a Pack that s camping or in the rotations with you. Pack Number Leader Signature Visit for more information. 17

18 Food Staff Feedback Form Please leave us feedback so we can better serve you and your Pack! Please use the following scale to rate your experience: 5 = Excellent, 4 = Great, 3 = Average, 2 = Needs Work and 1 = Not Acceptable Program Quality Quantity Sites for Meals Knowledge of Skills Proper Example Set Programs were Fun Programs were Age Appropriate Walking Time and Activity Spacing was Age Appropriate Everyone in the Rotation had a chance to Participate and Enjoy. Administration The New BCSR Website was Helpful The Leader s Guide was Helpful The Registration (Double Knot) was User Friendly Camp Leadership was Helpful Please leave anything else you d like us to know (positive, negative or suggestions)! Pack Number Name (Optional) 18

19 Leave No Trace and the Outdoor Code Leave No Trace Principles Plan ahead and prepare Travel and camp on durable surfaces Dispose of waste properly Leave what you find Minimize campfire impact Respect Wildlife Be considerate of other visitors The Outdoor Code: As an American, I will do my best to Be clean in my outdoor manners Be careful with fire Be considerate of the outdoors & Be conservation minded Visit for more information. 19

20 Thank you for Choosing Black Creek Scout Reservation for Cub Resident Camp 2017 Please assist us by doing the following: Check in with the camp clerk to see if there are any Lost and Found items for your Pack or any mail you may not have received. Complete evaluation. Fill out and hand in your site saver and camp registration for 2018, if you have not already done so. Do one last walk through of your campsite and other common areas. Remember Leave No Trace: Have a safe trip home! We hope to see you next summer as well as throughout the year Visit for more information. 20

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