What s Inside What s a Camp Card? Camp Master Responsibilities. Key Dates & FAQ s. Commission, Return Policy, Sale Support.

Transcription

1 2014 Camp Card Guidebook Picture Or Pictures From Camp For Unit What s Inside What s a Camp Card? Leaders Camp Master Responsibilities Key Dates & FAQ s Commission, Return Policy, Sale Support The Unit Kickoff How to Sell Camp Cards Cards & Camp Advancement Opportunity Forms

2 The Camp Card Sale This initiative is designed to help Scouts earn their way to Cub Scout Day Camp, Webelos Resident Camp, Boy Scout Resident Camp, National High Adventure Activities, purchase new camping equipment, etc Units participating in this program will earn 50% Commission ($2.50) on each $5.00 Camp Card they sell. The sale begins in February with card distribution at roundtables and ends at the May roundtables. This program is RISK FREE; units pay NOTHING UP FRONT and simply return any unsold / undamaged cards (tabs must be attached) at settlement on or before May 8, HARD WORKING SCOUTS DESERVE TO GO TO CAMP! EARNING YOUR OWN WAY IS AN IMPORTANT VALUE EVERY SCOUT SHOULD LEARN.

3 CAMP MASTER (kamp-mas-ter): one who ensures their Scouts get to camp. Each unit should have a Camp Master. The Camp Master s Camp Card sale responsibilities are to manage all aspects of the sale and clearly communicate sale information to your leaders, parents and Scouts. The Camp Master should be an expert on all things camp ; they must ensure Scouts know the myriad of summer camp opportunities available and are encouraged to attend. The Camp Master s ultimate goal; Get 100% of his or her Scouts to camp or other high adventure activities. Camp Master responsibilities: CAMP Be an expert in all Patriots Path Council summer camp opportunities. Schedule a camp promotion kickoff meeting. Explain to parents the importance of summer camp in Scouting! Set a goal for percentage of Scouts attending camp and achieve it! CARD Communicate the purpose of the Camp Card sale and the sale timeline to your Scouts and parents. Kick-off the Camp Card sale with a BANG, providing all members with a sales kit and at least twenty cards. Collect all money and turn in the amount due on time.

4 Key Dates and FAQ s January unit places it order for Camp Cards February Distribution at roundtables May Settlement June August GO TO CAMP! HAVE FUN! Q: How do I get my cards? A: A unit registers and orders a specific number of cards. Unit orders must be placed by January 9, The unit leadership distributes their cards to the Scouts to sell. Q: Can I sell Camp Cards if my unit does not? A: Yes, you complete the same forms and follow the same rules as the unit. You are a Single Seller Q: When does the sale take place? A: The sale is meant to take place from February 1, 2014 to May 8, All sales must be settled within one week of the sale ending. Q: How many cards should I order? A: Units should set a goal based on the number of Scouts going to camp. Units might want to set goals for Scouts to pay a certain portion of their trip to camp by selling Camp Cards. Q: What are the rules for returning unsold cards? A: Units can return unsold, intact cards. Returns are due along with payment by May 8, Q: Can I get more cards once the sale is underway? A: Yes, a unit can order additional cards if they run out. Q: How do I start my sale? A: Begin with your immediate family members: parents, cousins, grandparents, aunts and uncles, etc. Q: Where should Scouts sell these cards? A: Church, neighborhoods, parent s workplace, local businesses, community / sponsoring organization festivals Q: My unit is going to somewhere else for summer camp, can we participate in this? A: Yes, a unit can use its share of the proceeds of this sale toward any Scouting adventure it chooses. Q: Can a Scout wear his uniform while selling Camp Cards? A: Yes, this is a council approved money earning project. So, like the popcorn sale, a Scout is encouraged to wear his uniform while working on the sale.

5 Commission You get a commission of $2.50 per card sold if your unit is paid in full by 5 pm on May 15, Units do not have to pay for any cards up front. Return Policy Camp Cards can be returned to The Scout shops, with the proper paperwork, without penalty by May 8, The cards MUST be in new condition (including all snap off discounts.) NO cards will be accepted for return after May 15, We reserve the right to refuse products that have been damaged or rendered unsellable. The unit is responsible for ANY unreturned cards, lost, misplaced, damaged, etc. Be sure that Scouts and parents treat each card as if it were a $5.00 bill. Sale support Linda Mickel, ext 258, Linda.mickel@scouting.org

6 Your Unit Kick-Off The objectives of your Camp Card kick-off are simple: Get Scouts excited about Camping! Ensure that parents are informed about why their Scouts should attend camp. Make sure the kick-off has maximum attendance. Be prepared to talk about summer camp opportunities. Make sure every Scout gets a Sales Kit and at least twenty cards. Kick-off sample agenda Grand opening with music, cheers and EXCITEMENT! Check out a Sales Kit to every Scout with at least twenty cards. Review summer camp opportunities. Review sales goal, percentage of Scouts to camp goal and explain key dates. Scout Training role play sales Do s and Don ts. Cover Safety and Courtesy tips. BIG FINISH send Scouts and parents home excited and motivated to sell.

7 How to Sell Camp Cards Don t miss the opportunity to use the Camp Cards Sale to train your Scouts in public speaking and salesmanship. Your Scouts and their parents will appreciate the effort and your sales will improve. Have Scouts role play and practice during your Camp Card Sale Kick-off. For a Successful Sale: Wear your Scout uniform. Smile and tell them, who you are FIRST NAME ONLY. Tell them what Scout unit you are with. Tell them why you are selling Camp Cards. Tell them what they can do to help (buy Camp Card(s)). Close the sale and always say Thank You. 3 Methods to Sell Camp Cards Door to Door take your Sales Kit for a trip around the neighborhood. Don t forget local businesses. Show and Sell set up a booth in front of a local business and sell Camp Cards on the spot. PLEASE DO NOT LOCATIONS ON THE CARD! Sell at Work a great way for mom and dad to help their Scout. Safety and Courtesy Sell with another Scout or with your parents. Never enter anyone s home. Never sell after dark, unless with an adult. Don t carry large amounts of cash. Say Thank You whether or not the customer buys a Camp Card.

8 Cards & Camp IF YOU SELL YOU EARN YOUR WAY TO Patriots Path Council: 133 cards Cub Scout Day Camp* 66 cards Webelos Resident Camp* Scout fee (parent / leader additional) 50 cards WELOTECA* Scout fee (parent / leader additional) 145 cards Boy Scout Troop Resident Camp at Camp Somers, Winnebago Scout Reservation and Sabattis Adventure Camp** 153 cards Provisional Camp Troop / Backwoods Engineering Camp / Trail to Eagle Camp and NJ Rocks Mountain Bike Camp** 145 cards Trailblazer Boy Scout Day Camp at Camp Somers** 101 cards Winnebago Boy Scout Day Camp** Number of Camp Cards sold may not be the actual cost of the activity. Camp Card sales can also support other unit needs or activities. * paid in full by 3/31/14 ** paid in full by 4/30/14

9 Advancement Opportunities Scouts can earn much more than money through the Camp Card Sale. They learn the value of planning, organization and commitment. Scouts develop and practice new skills and learn about sales and marketing. Boy Scouts ART: For requirements 2, 5, and 6; produce a Camp Card Sale poster for display using pen and ink, watercolor, pencil, pastel, oil, tempera, acrylic paint or marker. CINEMATOGRAPHY: For requirements 1 and 2; create a storyboard for a video, designed to show how to sell Camp Cards. COMMUNICATIONS: For requirement 1, show your counselor how you would teach others to sell Camp Cards. For requirement 2, make a Camp Card sales presentation to your counselor. COMPUTERS: For requirements 2, 3, 4 and 5; design a personal sales spreadsheet to keep track of the Camp Card Sale and money made for your troop. JOURNALISM: For requirements 2a and 2b, create a newspaper story or radio news announcement reporting on your troop s Camp Card sale. PHOTOGRAPHY: For requirement 2b, take photographs of Camp Cards, Scouts selling Camp Cards, and other activities related to the sale. Arrange the prints with captions to tell a story of the sale. PUBLIC SPEAKING: For requirement 1, prepare and give a speech to your troop describing the benefits of the Camp Card sale to the troop. For requirement 2, prepare and give a speech to your troop describing the steps to a successful Camp Card sale. SALEMANSHIP: All requirements for this merit badge can be completed through the Camp Card Sale.

10 Advancement Opportunities cont. Webelos ARTIST: As one of the five requirements design a Camp Card sale advertising poster for display at your show and sell. COMMUNICATOR: As a requirement, explain to a group of Cubs the proper ways to conduct a Camp Card Sale. SHOWMAN: As a requirement, demonstrate the right and wrong ways to sell Camp Cards. Cub Scout Arrow Points ART: As one of the requirements, make a poster to announce your pack s Camp Card sale. PHOTOGRAPHY: To fulfill requirements, make photos showing the best ways for Cubs to look and act when they sell Camp Cards. Explain your photos to your den. SALES: The Camp Card Sale fulfills all the requirements for this elective.

11 Camp Card Order Form / Receipt Date: Unit Type & Number: District: Contact Name: Contact Address: Contact Phone Number: Contact How many Camp Cards do you want? Amount of cards issued Date issued Signature ********************************************************************************************

12 Here is how the program works... The unit places its order for Camp Cards in January. The Camp Cards are delivered to the unit in February. The Camp Master explains the camp card program to the Scouts and helps them set a goal for the amount they want to earn. The Scouts sell the cards through May 8, 2014 If a customer wants to pay for a card(s) with a check, the check must be made out to the unit, NOT Patriots Path Council. The unit returns any unused cards and payment for the sold cards no later than May 15, 2014 to the Cedar Knolls office. Here is how the 50% commission is earned: 30% for placing an order 20% for the on time settlement of the order, no later than 5:00 pm, May 15, The unit only pays the $2.50 per card sold, checks are made payable to Patriots Path Council. I have read the points above and we agree to follow the plan. Signature Return this form to Linda Mickel, Patriots Path Council, either 1) Leave it with the Scout Shop staff 2) Fax it to or 3) Register online at or go to select Council Calendar, go to link on January 9, For additional information or questions please , Mark.spaldo@scouting.org

13 Camp Card Return Receipt Date: Unit Type & Number: Contact Name: Contact Originally received Camp Cards Returning Camp Cards Cash received: ($2.50 each x # Camp Cards sold)* for a total of $ Sellwise code # * Received by for PPC *Please attach a copy of the receipt.