Request for Quotation
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1 Request for Quotation RFQ CF Nov. 8, 2017 Boise State University Purchasing Dept. Quotations will be accepted until 1910 University Drive :00 PM MT on Nov. 16, 2017 Boise, Idaho 8372 Buyer: Carl Fritz - cfritz@boisestate.edu P: ED RESPONSES PREFERED MOTOR COACH TRANSPORTATION SERVICES Contractor shall provide motor coach transportation for the regular season travel of the Boise State Athletics Dept. women s basketball team, men s basketball team, and softball team, and post-season travel for a football bowl game and the Mountain West Conference basketball tournament. 1. Specifications All goods or services quoted must meet or exceed the listed specifications. Boise State University ( University ), at its discretion, will determine whether quoted item(s) meet the minimum, required specifications. The University reserves the right to waive immaterial variations Motor and drivers to transport Boise State athletic teams, staff and other support personnel based on Attachment 1 Motor Coach Transportation Schedule and Pricing Bid prices are total price for motor with drivers to provide the transportation services listed in this Request for Quote (RFQ) and must include any additional fees to relocate motor to locations listed in Attachment 1 Motor Coach Transportation Schedule and Pricing Bid prices must include any credit card fees Gratuity shall be included in the price per motor coach or listed as a fixed rate on Attachment 1 and on invoices Motor shall have a minimum passenger capacity Motor shall be years old or newer Contractor shall provide a driver for each motor coach Motor must have a clean, fully functioning lavatory Motor must be equipped with fully functioning air conditioning and heating Motor and drivers are required to remain available for duration of service dates Motor must have working video and/or DVD player in good condition with viewable monitors for passengers Motor must have working Wi-Fi Bid prices shall include use of Wi-Fi and DVD player Boise State University will pay for a hotel room for each driver on over-night trips Form Date May 2017 Page 1
2 Contractor must be able to provide emergency transportation in the event of a bus breakdown so teams arrive at destinations for scheduled games and return to Boise State on schedule Boise State University requires all carriers providing service to Boise State to be in compliance with all State and Federal safety regulations; Boise State, at its discretion, may perform a safety audit of any carrier contracting with the University Bids from bus transportation brokers will not be accepted Prior to awarding the Bus Transportation Services contract, Boise State University reserves the right to inspect the buses to be used in performing this contract to ensure the buses meet the bid specifications Boise State University reserves the right to add, delete and/or change times and dates without penalty upon 24 hours of notice to the Contractor Boise State University reserves the right to increase or decrease the number of buses required without penalty for any day listed in the schedules upon 24 hours of notice to the Contractor 2. Please quote the following items See Attachment 1 Motor Coach Transportation Schedule and Pricing 3. Award Information Award will be line-item by line-item, or groups of line items, whichever is in the best interest of the University, from the lowest responsive, responsible vendor that can meet the requirements listed in this RFQ 4. General Information Late quotes are not allowed or accepted Payment terms are Net 30 after delivery and acceptance Contact the Buyer listed at the top of this RFQ with any questions A current Certificate of Insurance meeting the University s insurance requirements per Boise State s Office of Risk Management & Insurance forms webpage at must be on file prior to Dec. 1,. Term of Contract and Termination Contract shall begin with Dec football bowl game and end May 6, Termination will be in accordance with the Boise State University Standard Contract Terms and Conditions Form Date May 2017 Page 2
3 6. Terms and Conditions BOISE STATE UNIVERSITY STANDARD CONTRACT TERMS AND CONDITIONS and BOISE STATE UNIVERSITY SOLICITATION INSTRUCTIONS TO VENDORS (located at are incorporated herein by reference as though set forth in full. Additional terms and conditions are specifically rejected unless specifically accepted by the University in writing. 7. Signature We propose to provide the goods or services listed in this RFQ at the prices listed and guarantee if the order is placed with us, we will furnish these services in accordance with your specifications shown above unless otherwise indicated. Company EIN/TIN Address Authorized Signature Printed Name Phone The above information must be provided for quote to be valid. Attachments: Attachment 1 Transportation Schedule and Pricing Form Date May 2017 Page 3
4 ATTACHMENT 1 MOTOR COACH TRANSPORTATION SCHEDULE AND PRICING Football Bowl Game (one bowl game will be selected) - Full day of motor coach service 24 hours - Half day of motor coach service 12 hours - Bowl game hosts may specify a motor coach transportation contractor that must be used by Boise State for transportation at the bowl location Las Vegas Bowl Dec. 16, 2017 Football Team: transport from Las Vegas airport to hotel; transport to pre-bowl game events and bowl game; transport from hotel to airport Band & Cheer Squad: transport from Boise State to Las Vegas hotel; transport to prebowl game events and bowl game; transport from Las Vegas hotel to Boise State Dec , 2017 Dec , 2017 Las Vegas Bowl - Football Team Las Vegas Bowl - Band & Cheer Squad Gildan New Mexico Bowl Dec. 16, 2017 Football Team: transport from Albuquerque airport to hotel; transport to pre-bowl game events and bowl game; transport from hotel to airport Band & Cheer Squad: transport from Boise State to Albuquerque hotel; transport to prebowl game events and bowl game; transport from Albuquerque hotel to Boise State Dec , 2017 Gildan New Mexico Bowl - Football Team Dec , 2017 Gildan New Mexico Bowl - Band & Cheer Squad Famous Idaho Potato Bowl Dec. 22, 2017 Football Team: transport from Boise State to hotel on day before bowl game and from hotel to Boise State on day of bowl game; transport to pre-bowl game events Dec , 2017 Famous Idaho Potato Bowl - Football Team Form Date May 2017 Page 4
5 Cactus Bowl Dec. 26, 2017 Band & Cheer Squad: transport from Boise State to Phoenix hotel; transport to pre-bowl game events and bowl game; transport from Phoenix hotel to Boise State Dec , 2017 Cactus Bowl - Band & Cheer Squad NOVA Home Loans Arizona Bowl Dec. 29, 2017 Football Team: transport from Tucson airport to hotel; transport to pre-bowl game events and bowl game; transport from hotel to airport Band & Cheer Squad: transport from Boise State to Tucson hotel; transport to pre-bowl game events and bowl game; transport from Tucson hotel to Boise State Dec. 2-30, 2017 Dec , 2017 NOVA Home Loans Arizona Bowl - Football Team NOVA Home Loans Arizona Bowl - Band & Cheer Squad Women s Basketball Regular Season - 1 each motor coach and driver for each trip transporting women s basketball team Service Dates Jan , Jan , Jan. 23-2, Feb. 2-4, Feb. 13-1, Feb , Mar. 1-3, 12 th -transport from San Diego airport to hotel; 13 th -transport to and from game at San Diego State; 14 th -transport from hotel to airport 16 th -transport from Boise State to Logan hotel; 17 th -transport to Utah State game and transport from Utah State to Boise State 23 rd -transport from San Jose airport to hotel; 24 th -transport to and from game at San Jose State; 2 th -transport from hotel to airport 2 nd -transport from Las Vegas airport to hotel; 3 rd -transport to and from game at UNLV; 4 th -transport from hotel to airport 13 th -transport from Reno airport to hotel; 14 th -transport to and from game at Univ. of Nevada; 1 th -transport from hotel to airport 16 th -transport from Denver airport to hotel; 17 th - transport to and from game at Air Force; 18 th -transport from hotel to airport 1 st -transport from Denver airport to Laramie hotel; 2 nd -transport to and from game at Univ. of Wyoming; 3 rd -transport from hotel to airport Price per motor coach Form Date May 2017 Page
6 Men s Basketball Regular Season - 1 each motor coach and driver for each trip transporting men s basketball team Service Dates Jan , Jan , Feb. - 7, Feb. 9-10, Feb , Feb , 19 th -transport from Reno airport to hotel; 20 th -transport to and from game at Univ. of Nevada; 21 st -transport from hotel to airport 26 th -transport from Denver airport to hotel; 27 th -transport to and from game at Air Force; 28 th -transport from hotel to airport th -transport from Albuquerque airport to hotel; 6 th -transport to and from game at Univ. of New Mexico; 7 th -transport from hotel to airport 9 th -transport from Boise State to Logan hotel; 10 th -transport to Utah State game and transport from Utah State to Boise State 20 th -transport from Denver airport to Ft. Collins hotel; 21 st -transport to and from game at Colorado State; 22 nd -transport from hotel to airport 26 th -transport from San Diego airport to hotel; 27 th -transport to and from game at San Diego State; 28 th -transport from hotel to airport Price per motor coach Mountain West Conference Basketball Tournaments Women s Tournament - 1 each motor coach and driver for each trip transporting women s basketball team Mar. 4 or, Mar. 4,, 6, 7, 8 and 9, Mar., 6, 7, 8 or 9, Transport from Las Vegas airport to hotel Transport to and from Thomas and Mack Center for practices and games until team is eliminated or wins championship Transport from hotel to airport coach per day Men s Tournament - 1 each motor coach and driver for each trip transporting men s basketball team Mar. or 6, Mar., 6, 7, 8, 9 and 10, Mar. 7, 8, 9 or 10, Transport from Las Vegas airport to hotel Transport to and from Thomas and Mack Center for practices and games until team is eliminated or wins championship Transport from hotel to airport coach per day Form Date May 2017 Page 6
7 Blue Thunder Band - 1 each motor coach and driver for each trip transporting band Mar. or 6, Mar., 6, 7, 8, 9 and 10, Mar., 6, 7, 8, 9 or 10, Transport from Boise State to Las Vegas hotel Transport to and from Thomas and Mack Center for games until women s and men s teams are eliminated or win championships Transport from hotel to Boise State coach per day Softball Regular Season - 1 each motor coach and driver for each trip transporting softball team Service Dates Feb. 7-11, Feb. 1-18, Feb. 22-2, Mar. 1-4, Mar. 7-11, Mar. 1-18, Mar , Apr. 3, Apr , May 3-6, 7 th -transport from Phoenix airport to hotel; 8 th -11 th -transport to and from games at Arizona State; 11 th -transport from Arizona State to airport 1 th -transport from Boise State to Las Vegas hotel; 16 th -18 th -transport to and from games at UNLV; 18 th -transport from Las Vegas to Boise State 22 nd -transport from Little Rock airport to Conway hotel; 23 rd 2 th - transport to and from games at Central Arkansas State; 2 th -transport from Central Arkansas State to airport 1 st -transport from Boise State to St. George, UT hotel; 2 nd -4 th -transport to and from games in St. George; 4 th -transport from St. George to Boise State 7 th -transport from LA/Ontario airport to hotel; 8 th -10 th -transport to and from games at UC Riverside; 11 th -transport from hotel to airport 1 th -transport from Boise State to Logan hotel; 16 th -18 th -transport to and from games at Utah State; 18 th -transport from Utah State to Boise State 28 th -transport from San Diego airport to hotel; 29 th -31 st -transport to and from games at San Diego State; 31 st -transport from San Diego State to airport Transport from Boise State to Pocatello for games with Idaho State; transport from Pocatello to Boise State 19 th -transport from Boise State to Reno hotel; 20 th -22 nd -transport to and from games at Univ. of Nevada; 22 nd -transport from Univ. of Nevada to Boise State 3 rd -transport from Denver airport to Ft. Collins hotel; 4 th -6 th -transport to and from games at Colorado State; 6 th -transport from Colorado State to airport Price per motor coach - Gratuity fixed rate: $ (if not included in above pricing) Form Date May 2017 Page 7
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