2 Optional Practical Training READ THE OPT HANDOUT! Today we will: Outline OPT Basics Review Application Process & Timing Discuss work options in US after OPT (H-1B, etc.) Questions?
3 Optional Practical Training OPT = Temporary employment for practical training directly related to the student's major area of study. Types of OPT: Pre-completion Post-completion STEM extension Part-time or Full-time Always full-time after completion of requirements for degree
4 Practical Considerations During OPT period: You remain in F-1 status OPT is not a status, it is a benefit CMU holds your SEVIS record OIE still your advisors/visa sponsor! You still have reporting requirements!!
5 Reporting Requirements Upon receiving EAD - report ANY changes in employer, address, etc within 10 days of ANY Change: Be specific this information is reported DIRECTLY to immigration (SEVIS)
6 Employment What work can you do during 12- month Post Completion OPT? Any As long as it: Is related to YOUR field and level of study Paid, unpaid, volunteer, contract Job title doesn t matter BUT the nature of the work does No job offer is needed for you to apply for OPT!
7 Employment Types of employment that are acceptable while in the initial period of Post-Completion OPT: Multiple employers. Short-term multiple employers (performing artists). Work for hire. Self-employed business owner. Employment through an agency or consulting firm. Paid employment. Unpaid employment.* *A student may work as a volunteer or unpaid intern, where this practice does not violate any labor laws. The work must be at least 20 hours per week for a student on post-completion OPT. A student must be able to provide evidence acquired from the student s employer to verify that the student worked at least 20 hours per week during the period of employment.
8 OPT Usage 12 months per advanced degree level Can t have another 12 months of OPT after 2 nd Master s Once OPT has been granted, you have used the benefit
9 The Application is a Three Step Process Step 1. Recommendation Signed by your advisor & submitted to OIE Step 2. New I-20 Goal: new I-20 with OPT recommendation I-20 TIME: 5 business days at OIE Step 3. Application Mail to USCIS Goal: EAD card APPROVAL TIME: Up to 90 days
10 The Goal: Employment Authorization Document (EAD) You can only legally work in the U.S. when: Have received the EAD Card Within valid dates on EAD *EAD Card says Not Valid For Reentry To U.S. This means not Valid for Reentry ALONE (you need all other valid documents: Passport, Visa, I-20, etc..)
11 The Application Process has IMPORTANT Timelines!! Program End Date! 12/20/2017 Not yet eligible to apply for Post-OPT USCIS Accepts Post-Completion OPT Applications Requestable OPT Start Date No longer eligible to apply for Post-OPT 90 Days 60 Days If OPT is denied before end of 60 day grace period, it MAY be possible to apply again. I-20 < 30 Days If OPT is denied after 60 day grace period, the benefit is forfeited.
12 OPT I-20: The 30 Day Rule!! IMPORTANT! 9/21/2017 OPT application must be received by USCIS within 30 days of the date your OPT I-20 is issued. Be ready to file when you turn in your request! I-20 more than 30 days past issuance date = OPT DENIED!
13 The Application Process: Advisor s Form Today s Date 10/3/17 Alison Day OIE Advisor s Name
14 The Application Process: Advisor s Form Last day of Semester 12/20/2017 Your academic advisor completes this section. OPT cannot begin before this date.
15 Completion Date on the I August August December 2017 Program end date = academic advisor s end date (I-20 page 1)
16 PhD Students: Potential End Dates Date of defense Date corrections will be completed Date you turn in dissertation and committee signs off OR Employment start date (if you have passed the qualifiers)
17 Program End Date On OPT I-20 = Last Day of Work at CMU!
18 Your OPT I-20 Program End Date Means ALL WORK MUST STOP ON THAT DATE!
19 If there is a GAP between OPT I-20 END DATE and EAD START DATE (For example - in Red) OPT Start Date On Your EAD Feb 12, 2018 PROGRAM END DATE Dec 20, 2017 YOU are still in a valid STATUS inside the US While your OPT Application is PENDING. HOWEVER! NO WORK can be done during this time frame (in red)
20 YOU CAN NOW ONLY WORK WITHIN THE TIME FRAME ON YOUR EAD OPT Start Date On Your EAD Card Feb 12, 2018 CARD (For example - in green) OPT END Date On Your EAD Card Feb 11, 2019
21 Choosing Your OPT Start Date BASED ON YOUR COMPLETION DATE START DATE: Earliest start date: day after program completion OR START DATE 12/20/ /21/2017 Up to 60 calendar days after program completion **NO MORE THAN 60 DAYS! 2/18/2018
22 Choosing a Start Date Early Start: Work permission right after completion On-campus work continues Late Start: Good if no job offer Consider travel plans Won t cut into days of unemployment (90 days)
23 Choosing Your OPT End Date Eligible for 365 days of OPT: **Example: Start date = 12/21/2017 End date = 12/20/2018 Remember! If you applied for a period of pre-completion OPT, you must deduct that time from your 12-months. Part-time pre-opt deducted at ½ rate. Full-time pre-opt deducted at full rate. NOTE: If you choose less than 12 months, only way to redeem remainder of 12 months is to go back to school, complete another program (at same level) and reapply for OPT
24 The Application Process: OPT Dates Choose CAREFULLY! CAN T CHANGE OPT DATES OPT Pending? Status is fine to stay in the U.S. But NO WORK without EAD!
25 Submit OPT Recommendation Form Completed Form Turn in today Drop off at OIE front desk OPT I-20 will be ready in: 5 Business Days! No reminders sent!
26 OPT I-20: The 30 Day Rule!! IMPORTANT! 9/21/2017 OPT application must be received by USCIS within 30 days of the date your OPT I-20 is issued. Be ready to file when you turn in your request! I-20 more than 30 days past issuance date = OPT DENIED!
27 I-20 Page 2 OPT Dates 21 Dec Dec 2018 Valid for 12 Months New Travel Signature
28 EAD s Issued After Start Date Requested If you request dates 12/21/2017 to 12/20/2018 and USCIS does not process your card until 2/12/18, your EAD will have dates 2/12/18 to 2/11/19. No work until EAD received and you are within start and end dates on EAD!
29 Timing of Your Application Be aware of processing times: Up to 90 days to be approved..or longer if application is returned, something is missing, etc. Cannot Expedite OPT!! Trying can slow the process!
30 What do I include with my application? Include ALL Materials on PAGE 1 in OPT handout.
31 What Do I Include? G-1145 form Check for $410 (payable to U.S. Department of Homeland Security) Two U.S. passport-sized photos (No Glasses) Completed, signed I-765 form Copies of all I-20s issued to you Copy of passport Copy of F-1 visa stamp Copy of I-94 record ( Copy of previous EAD (if you ve applied for OPT before) Items are listed on page 1 of the OPT handout!!
32 G-1145 Form G first page of application Free to file More like 2-4 weeks Disregard form expiration date be sure to download from uscis.gov
33 Preparing Your Check mm/dd/yyyy US Department of Homeland Security Four hundred ten and /100 $ OPT Application Sign Your Name Here
34 Preparing Your Check Leave the back BLANK
35 Preparing Your Application: Photos OIE Cannot Check Photos! Write your name AND I-94 # on back! Write lightly don t damage the photo Make sure they are the correct size! DO NOT Wear Glasses! DO NOT USE OLD PHOTO S!!!
36 Preparing Your Application: Tips You can include your check & photos in marked white envelope: Attach to application don t staple photos!
37 Form I Complete Online form fillable pdf USCIS uses machine readable scanner
38 Form I-765 Check the box: Permission to accept employment
39 #1: Last name, First name, Middle Name (If No Middle Name Leave Blank) #3: Be careful of address! This must be a U.S. address! Where will you be in 90+ days? Do NOT use a P.O. Box address. Governmental Mail NOT forward by USPS! Keep name on mailbox Form I-765 Remember: This address determines the USCIS location to which you send your OPT application. This address is the location to which USCIS will mail your receipt notice and EAD card. If you believe you will change addresses within the next three months, you are advised to list the address of a trusted friend or family member. If you choose to enter your friend or family member s address, you must also include a care of name. This is indicated by writing C/O and then the name of your friend or family member before the street address.
40 Form I-765 #9A: Do you have a Social Security Number? #9B: Enter SSN Number #10: - ONLY if you answered NO for #9A, and would like an SSN Number and will be at address used on I-765 Complete questions 10, 11, 12, and 13.
41 #14: Write in I-94 Number #15: Check Yes ONLY if you have had OPT before. Form I-765 List the appropriate USCIS Service Center, Refer to EAD code could be: EAC = Vermont SRC = Texas WAC = California LIN = Nebraska YSC = Potomac List OPT start date.
42 #16 and #17 Refer to your latest port of entry stamp in your passport Please Note: ANY U.S. Point of Entry outside the U.S. Where you enter through immigration Form I-765 #18: F-1 Student #19: Student #20: Post Completion OPT code: (c)(3)(b)
43 Form I-765 Sign within lines in dark blue ink
44 Required Photocopies of Documents I-94 printout ( OR White I-94 card (front & back) Photo page of passport Most recent F-1 visa stamp ALL I-20s ever issued (including OPT) Sign all I-20s before copying
45 Optional Cover Letter Cover letter not required, unless something is missing or further explanation is required: Missing I-20 -(check your records then contact your school) Missing EAD -No template: Just To whom it may concern: I am missing X
46 Dependents in F-2 Status F-2 dependents will receive a new I-20 F-2 documents NOT submitted in OPT application F-2(s) Must ALWAYS Travel with: New F-2 I-20 Copies of F-1 s Documents (OPT I-20, EAD card(s), Job Offer Letter)
47 Make A Copy of ENTIRE Application!! You will need this information in the future! Scan, copy, etc But make sure it is a copy of the entire application
48 Mailing your Application: FedEx/UPS On I-765 (#3), if you use an address in: Alabama, Arkansas, Connecticut, Delaware, DC, Florida, Georgia, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, Oklahoma, Tennessee, Texas, Vermont, Virginia, West Virginia USCIS Attn: AOS 2501 S. State Hwy. 121 Business Suite 400 Lewisville, TX 75067
49 Mailing your Application: FedEx/UPS On I-765 (#3), if you use an address in: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Ohio, Oregon, South Dakota, Utah, Washington, Wisconsin, Wyoming USCIS Attn: AOS 1820 E. Skyharbor Circle S Suite 100 Phoenix, AZ 85034
50 Mailing your Application If you mail your application with ANY SERVICE other than FedEx or UPS Please find that specific lockbox here DO NOT MAIL Regular Mail!
51 What Happens After You Send In Your Application to USCIS You should receive from USCIS: Text message or with case number o (within 2 to 4 weeks) Paper Receipt Notice o (within 4 weeks) Approval Notice o (up to 90 days) EAD card o (up to 90 days) Remain Patient!
52 If You Make a Mistake on Your Application Contact OIE! And NEVER Send in Duplicate Applications! DON T PANIC!
53 Case Status Online: Case will stay in received status until approved
54 Keeping Records & Maintaining Status Job MUST be related to level & field of study at CMU Keep documentation of employment for your records: Employer/company Employer address # hours per week Job description Supervisor contact info Paid work: Paystubs, W-2 forms, etc. Unpaid work: Employer letters NOTE: Employer MAY NOT be able to write letter for unpaid work check before starting job!
55 Reporting Requirements Report ANY changes in employer, address, etc to the OIE portal within 10 days of ANY Change: Be as specific as possible this information is reported DIRECTLY to immigration (SEVIS)
56 90 Day Unemployment Rule You may not accrue more than 90 days of unemployment during the 12 months of OPT if more than 90 days Your SEVIS record will be terminated OPT and F-1 status ends! The start date listed on your EAD is when either: Employment starts Unemployment clock starts Employment (FT/PT) from an Immigration Stand-Point = Paid/Unpaid FT Anything GREATER than 20 hours a week (For Example Working 20 hours and 15 minutes is considered Full-Time) Paid/Unpaid PT Anything 20 hours a week and BELOW NOT ALLOWED (unless you have multiple employment/employers).
57 Travel I m traveling before If you have applied for OPT and travel outside the U.S. before your program end-date: You will travel with the usual: Passport I-20 (New OPT I-20) Unexpired Visa Enrollment Verification Letter from The HUB (Optional) But when I travel after I have applied for OPT my I-94 record will change This is expected And does not affect your OPT Application
58 Travel While on OPT *After End Date Listed on OPT I-20 ALWAYS TRAVEL WITH: Passport OPT I-20 travel signature (< 12 months) F-1 visa sticker Valid AND unexpired for re-entry except for Canadians EAD Job Offer Letter Employer information Reported to OIE I.C.E s Guidance.
59 OPT Travel Continued EAD says not valid for re-entry! Don t worry! This means not Valid for re-entry alone! Canada and Mexico + adjacent islands? 30-day exception for expired US visa *unless you apply for and are denied a US visa* Called Automatic Visa Revalidation Do NOT Enter as a tourist!! Will end your OPT!
60 OPT Travel Continued H-1B application pending? CONSULT your H employer! Travel questions (need a new visa, etc.)? Consult an OIE advisor
61 Options After Your Initial 12 months of OPT Expire 24-month STEM Extension H-1B Temporary Work Visa
62 24-Month STEM Extension Am I eligible? To be eligible you MUST: 1. Have your most recent degree in a STEM designated field CHECK the Major Code(s)/(cip code) on your I-20 NOW! 2. Be in the initial 12-month OPT period 3. Have a job or job offer with an e-verify employer, that is paid employment
63 24-Month STEM Extension How do you apply? Submit a 24-month STEM I-20 request to OIE Can be done remotely! -Directions on our website Mail STEM application to USCIS Must reach USCIS: Within 90 days of 12-month OPT end date Before end of 12-month OPT period
64 H-1B Temporary Work Visa Private Sector: H-1B effective start date is Oct 1 st The H-1B CAP or quota 65,000 annually available to employers April 1 st (6 months in advance) 20,000 additional H-1B spaces set aside for advanced degree holders Universities and Non-Profits not subject to Cap University/Non-Profits employers can apply at any time for any start date
65 H-1B vs. OPT OPT is based on your degree If you don t like your job, you can start working somewhere else using your OPT. H-1B is directly linked to your employer If you don t like your job and decide to quit, you will have no status. Once H is approved, OPT is ended and F-1 is complete.
66 Reporting Requirements Report ANY changes in employer, address, etc to the OIE portal within 10 days of ANY Change: Be as specific as possible this information is reported DIRECTLY to immigration (SEVIS)
67 Warner Hall, 3rd Floor Office hours: Monday-Friday, 8:30-5:
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