BOARD OF SUPERVISORS AND VIRGINIA DEPARTMENT OF TRANSPORTATION JOINT PUBLIC HEARING

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1 BOARD OF SUPERVISORS AND VIRGINIA DEPARTMENT OF TRANSPORTATION JOINT PUBLIC HEARING Date of Hearing: September 14, 2016 #1 SUBJECT: ELECTION DISTRICT: Proposed FY2017-FY2022 Secondary Road Six-Year Plan and FY2017 Construction Improvement Budget Priority List Countywide CRITICAL ACTION DATE: September 30, 2016 STAFF CONTACTS: Susan Glass, Transportation and Capital Infrastructure Joe Kroboth, III, Transportation and Capital Infrastructure PURPOSE: To solicit public comment and Board of Supervisors (Board) input regarding the road segments and the priority ranking proposed in the draft FY 2017 FY 2022 Secondary Road Six-Year Plan (Attachment 1). RECOMMENDATIONS: Staff recommends that the Board approve the projects and priorities proposed in the FY 2017 FY 2022 Secondary Road Six-Year Plan and authorize the County Administrator to execute the Plan on behalf of Loudoun County. BACKGROUND: Each year the Board conducts a joint public hearing with the Virginia Department of Transportation (VDOT) on a draft Secondary Road Six-Year Plan ( the Plan ), which is developed through the combined efforts of County and VDOT staff. Funding for the draft FY 2017 FY 2022 Plan is derived from a formula authorized by the Commonwealth Transportation Board that was used prior to the implementation of HB 1887 which was enacted in the 2015 General Assembly session. HB 1887 established a new construction formula that applies to all state and federal construction. The new formula for allocation of construction funds starts in FY 2021 and provides for a transition from the previously approved FY 2016 FY 2020 plan. The draft Plan reflects funding changes resulting from HB There are only unpaved road funds available for allocation in the FY FY 2022 Plan and there are no secondary road funds of any type allocated in FY 2021 when the full implementation of HB 1887 takes effect.

2 Item #1, Proposed FY2017-FY2022 Secondary Road Six-Year Plan and FY2017 Construction Improvement Budget Priority List Board of Supervisors and Virginia Department of Transportation Join Public Hearing September 14, 2016 Page 2 The Adopted FY 2016 FY 2021 Plan estimated unpaved road revenues over the six-year timeframe at $5,072,139. The draft FY 2017 FY 2022 Plan estimates unpaved road revenues over the six-year timeframe at $9,382,638. The table below provides the composition of these funds. Fund Amount CTB Formula Unpaved State $6,032,272 District Grant Unpaved Roads $3,050,366 High Volume Unpaved Roads $300,000 Total $9,382,638 Road Paving Projects Completed, Underway, and Proposed: Using previously approved Secondary Road funds, VDOT recently completed paving portions of the following unpaved roads to a rural rustic standard: Bullrun Post Office Road, Waxpool Road and Shreve Mill Road. VDOT recently completed paving Fleetwood Road and commenced work on a portion of Scotland Heights Road on August 29, The Plan proposes to pave portions of the following unpaved roads to a rural rustic standard: Greggsville Road, Lockridge Road, Rocky Lane, Williams Gap Road, Nixon Road, Lakefield Road and Ticonderoga Road. Rural Road Committee Input: Staff recently met with the Loudoun County Preservation and Conservation Coalition Rural Roads Committee to review the proposed Plan. The purpose of the meeting was to foster improved communications and to better understand their position with respect to certain roads proposed in the paving plan. Finally, this meeting allowed for the Committee s position to be reported as part of the item prior to the Board s decision on the Plan. The Committee expressed opposition to the paving of three (3) unpaved roads: Scotland Heights Roads, Greggsville Road and Williams Gap Road. Based on the Adopted FY 2016 FY 2021 Secondary Road Six-Year Plan, VDOT has already issued a contract for Scotland Heights Road; work commenced in August The funds that VDOT received for paving Greggsville Road came from a special appropriation made by the General Assembly. Greggsville Road has experienced extensive maintenance problems and many residents have expressed concern over the condition of the road. At the VDOT public information meeting for the right turn lane from Route 7 to Williams Gap Road, local residents requested the paving of Williams Gap Road for safety considerations. ISSUES: HB 1887, 2015 General Assembly Session: HB 1887 requires that the highway construction district grant programs allocate funds for the improvement of non-surface treated secondary highways that carry more than 50 vehicles per day. As stated in of the Code of Virginia, the unpaved secondary highway funds shall be deducted from the allocation made to each highway construction district pursuant to subsection D of and such deduction shall be based on the ratio of non-surface treated secondary highways in each of the nine VDOT districts that carry 50 or more vehicles per day to the total number of non-surface treated

3 Item #1, Proposed FY2017-FY2022 Secondary Road Six-Year Plan and FY2017 Construction Improvement Budget Priority List Board of Supervisors and Virginia Department of Transportation Join Public Hearing September 14, 2016 Page 3 secondary highways in the Commonwealth. Total funds allocated shall not exceed $25 million annually. There are no dedicated funds for secondary roads. Counties will have to apply to their respective VDOT district to receive the grant funds, and proposed projects are required to be ranked through the HB 2 process. HB 416, 2014 General Assembly Session: It is noted that HB 416 enacted in the 2014 General Assembly Session directed VDOT to maintain the rural road network in Loudoun County by doing the following: 1) coordinating with the County and the affected residents to understand maintenance concerns and prioritize its maintenance budget; 2) continue to maintain rural gravel roads in traditional alignment; 3) applying Rural Rustic Road policies in paving programs; and 4) providing an annual report to the County detail how VDOT spent funds in the prior fiscal year to maintain rural gravel roads. FISCAL IMPACT: The funds discussed in this item are state funds allocated for use on Loudoun County roads. No local tax funding is directly impacted as a result of endorsing or modifying the proposed funding plan. Given the legislative changes promulgated in HB 1887, it is essential these funds be programmed for a specified project. Failure to adopt a plan by the critical action date could jeopardize the availability of the funds for this program. ALTERNATIVES: The Board of Supervisors could choose to remove a recommended road segment and suggest an alternate project. The unpaved road funds need to be used on improving an unpaved road. DRAFT MOTIONS: 1. I move that the Board of Supervisors forward the Proposed FY2017-FY2022 Secondary Road Six-Year Plan and FY2017 Construction Improvement Budget Priority List to the September 22, 2016, Board of Supervisors Business Meeting for action. OR 2a. I move that the Board of Supervisors suspend the rules. AND 2b. I move that the Board of Supervisors approve projects and priorities listed in the draft FY 2017 FY 2022 Secondary Road Six-Year Plan, and authorize the County Administrator to execute the Plan on behalf of the Loudoun County Board of Supervisors as provided in Attachment 1 to the September 14, 2016, Board of Supervisors Public Hearing Staff Report. OR

4 Item #1, Proposed FY2017-FY2022 Secondary Road Six-Year Plan and FY2017 Construction Improvement Budget Priority List Board of Supervisors and Virginia Department of Transportation Join Public Hearing September 14, 2016 Page 4 3. I move an alternate motion. ATTACHMENTS: 1. Proposed FY 2017 FY 2022 Secondary Road Six-Year Plan 2. Vicinity Maps of Projects in the Plan

5 Secondary System Loudoun County Construction Program VDOT Estimated Allocations Fund FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 Total CTB Formula Unpaved State $1,833,241 $1,982,530 $1,130,245 $1,086,256 $6,032,272 District Grant Unpaved Roads $1,525,183 $1,525,183 $3,050,366 High Volume Unpaved Roads* $300,000 $300,000 Total $2,133,241 $1,982,530 $1,130,245 $1,086,256 $1,525,183 $1,525,183 $9,382,638 * High Volume Unpaved Roads bonus funding is subject to annual state appropriation and project award following a competitive process. Awarded amounts may be prorated. Board Approval Date: Residency Administrator Date County Administrator Date 8/17/2016 ATTACHMENT 1 1 of 5

6 District: Northern Virginia County: Loudoun County Board Approval Date: SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) Project Description Miles Traffic Count (ADT) Estimated Cost Construction Timeline Previous Funding FY17 FY18 FY19 FY20 FY21 FY22 Comments Countywide Traffic Servies Design and construction of traffic signals, speed studies, signs, pavement markings and guard rails. n/a n/a $576,119 Program is being phased out in FY18. $160,000 $200,000 of the remaining funds proposed for the George Washington Blvd Road Diet and the remainder for Evergreen Mills Rd at relocated Woods Rd. Countywide Engineering & Survey Minor survey and preliminary engineering n/a n/a $13,942 Program is being phased out in FY18. Remaining funds proposed for Evergreen Mills Rd at relocated Woods Rd. BULL RUN POST OFFICE ROAD 0.7 mi. north of pave as a Rural Fairfax County line Rustic Road to 0.1 mi. south Braddock Road $1,264, $1,267,947 CONSTRUCTION COMPLETE Includes $197,411 in proffer funds. Undergoing financial closeout. THE WOODS ROAD 1.4 mi. west Evergreen Mills Road to Int. Evergreen Mills Road Realign and reconstruct $5,849, $6,315,509 UNDER CONSTRUCTION Includes $4,100,000 in Revenue Share funds. 8/17/ of 5

7 District: Northern Virginia County: Loudoun County Board Approval Date: SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) Project Description Miles Traffic Count (ADT) Estimated Cost Construction Timeline Previous Funding FY17 FY18 FY19 FY20 FY21 FY22 Comments EVERGREEN MILLS ROAD 0.2 mi. south relocated Woods Rd to 0.2 mi. north relocated Woods Rd. Construction of left and right turn lanes $2,350, $1,852,690 IN DESIGN Funding to come from surpluses from completed projects and phased out programs. WAXPOOL ROAD 0.4 mi. east Belmont Ridge Rd to Int. Belmont Ridge Rd pave as a Rural Rustic Road 0.4 N/A $570, $571,625 CONSTRUCTION COMPLETE Undergoing financial closeout. SHREVE MILL ROAD 0.5 mi. east Evergreen Mills Road to Int. Evergreen Mills Road pave as a Rural Rustic Road $547, $374,998 $300,000 CONSTRUCTION COMPLETE Includes $300,000 in FY17 high volume unpaved road funds. FLEETWOOD ROAD 0.3 mi. north Rte 50 to Everfield Drive pave as a Rural Rustic Road $1,812, $1,582,315 $229,685 UNDER CONSTRUCTION Includes $833,082 in proffer funds. SCOTLAND HEIGHTS ROAD Int. Simpsons pave as a Rural Creek Road to Int. Rustic Road Williams Gap Road $1,134, $332,416 $802,565 UNDER CONSTRUCTION BELMONT RIDGE ROAD Int. Hay Road to Int. Gloucester Parkway widen to four lanes ,000 $61,031, $18,831,436 $20,000,000 $20,000,000 $2,199,800 UNDER CONSTRUCTION $1,831,436 is SSYP funds. Remainder is local and NVTA funds. 8/17/ of 5

8 District: Northern Virginia County: Loudoun County Board Approval Date: SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) Project Description Miles Traffic Count (ADT) Estimated Cost Construction Timeline Previous Funding FY17 FY18 FY19 FY20 FY21 FY22 Comments GREGGSVILLE ROAD Int. Jeb Stuart Road to Int. Telegraph Springs Road LOCKRIDGE ROAD 0.25 mi. north Moran Rd to 0.3 mi. south Prentice Dr pave as a Rural Rustic Road pave as a Rural Rustic Road $2,000, $800,991 $1,199, $300, DESIGN IN 2017 Funded as an amendment to the FY17 State Budget. DESIGN IN 2017 Candidate for FY18 High Volume Unpaved Road Funds ROCKY LANE Int. Milltown Road to 0.3 mi. east Milltown Road pave as a Rural Rustic Road $250, $250,000 DESIGN IN Newly funded project. ROUTE 7 Harry Byrd Highway Right turn lane at Williams Gap Road ,000 $1,600, $1,600,000 IN DESIGN Right of way acquisition in WILLIAMS GAP ROAD Int. Rte 7 to Int. Woodgrove Road pave as a Rural Rustic Road $2,600, $2,703 $533,521 $1,130,245 $933,531 DESIGN IN 2018 NIXON ROAD Int. Purcellville Road to Int. Route 287 LAKEFIELD ROAD Int. Bus. Rte 7 to 0.6 mi. south Bus. Rte 7 pave as a Rural Rustic Road pave as a Rural Rustic Road $1,100, $152,725 $947, $400, $400,000 DESIGN IN 2020 New project. DESIGN IN 2021 Newly funded project. TICONDEROGA ROAD 0.25 mi. east Gum Spring Road to 0.15 mi. south Braddock Road pave as a Rural Rustic Road $1,300, $177,908 $1,122,092 DESIGN IN 2021 Newly funded project. Candidate for FY21 High Volume Unpaved Road Funds 8/17/ of 5

9 District: Northern Virginia County: Loudoun County Board Approval Date: SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) Project Description Miles Traffic Count (ADT) Estimated Cost Construction Timeline Previous Funding FY17 FY18 FY19 FY20 FY21 FY22 Comments EVERGREEN MILLS Intersection ROAD 0.2 mi. improvements at south Ryan Rd to Ryan / Red Hill 0.2 mi. north Ryan Road Rd COCHRAN MILL ROAD Bridge 0.1 mi. south of replacement and Tuscarora Creek improvement of to 0.1 mi. north of approaches. Tuscarora Creek $4,076, $4,403, $3,929,400 n/a $462,689 PROJECT COMPLETE Surplus to go to Evergreen Mills Rd intersection improvements at relocated Woods Rd. PROJECT NO LONGER NEEDED Bridge is being replaced by others. Funds proposed for Evergreen Mills Rd intersection improvements at relocated Woods Rd. POTOMAC VIEW ROAD Int. W. Church Road to Int. Rte 7 widen to four lanes ,000 $9,757, $11,990,757 PROJECT COMPLETE Surplus to go to Evergreen Mills Rd intersection improvements at relocated Woods Rd. 8/17/ of 5

10 THE WOODS ROAD (ROUTE 621 TO 1.2 MILES WEST) ATTACHMENT 2

11 CONSTRUCTION OF TURN LANES AT EVERGREEN MILLS ROAD AND REALIGNED THE WOODS ROAD INTERSECTION

12 FLEETWOOD ROAD (NORTH OF ROUTE 50 TO EVERFIELD DRIVE)

13 SCOTLAND HEIGHTS ROAD (SIMPSON CREEK ROAD TO FLINT FARM DRIVE)

14 BELMONT RIDGE ROAD (HAY ROAD TO GLOUCESTER PARKWAY)

15 GREGGSVILLE ROAD (JEB STUART ROAD TO TELEGRAPH SPRINGS ROAD)

16 LOCKRIDGE ROAD

17 ROCKY LANE

18 RIGHT TURN LANE - WESTBOUND ROUTE 7 ONTO ROUTE 711

19 WILLIAMS GAP ROAD (ROUTE 7 TO WOODGROVE ROAD)

20 NIXON ROAD

21 LAKEFIELD ROAD

22 TICONDEROGA ROAD