SOUTHEASTERN LOUISIANA UNIVERSITY JULY 25-28, 2017

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1 SOUTHEASTERN LOUISIANA UNIVERSITY JULY 25-28, 2017 EVENT DETAILS We are excited that you will be joining other yearbook staff members from the across the region at Southeastern Louisiana University, in Hammond LA for a Herff Jones Signature Camp yearbook training event. Signature Camp Dates: July 25-28, 2017 Southeastern Louisiana University Hammond, LA REGISTRATION FEES Commuter Participants & Advisers - $175/person Overnight Participants & Advisers - $315/person Commuter and overnight registrations both include a t-shirt, attendance for all instruction and all meals. Register online at: SCHEDULE & INSTRUCTION A tentative schedule and information about instruction are included on page 5 of this packet. The camp schedule includes a variety of presentations that cover all aspects of yearbook journalism. Small elective sessions complement this core material, providing a choice of additional topics to select according to your staff interests and needs. Work sessions provide directed time for staff to work together on planning the theme, coverage, marketing, and other key elements of the coming year s yearbook. TRANSPORTATION All transportation arrangements are the sole responsibility of the attending school, adviser/chaperone and/or participant. CHECK-IN Check-in will occur in the morning on July 25 and will take place in the lobby/entry of Pride Hall, at the University Housing Office. During check-in, you will be given housing information and a key and swipe card, a camp schedule, t-shirts and other camp materials. A campus map is included in this packet for your reference. MEALS Meals will be in the Dining Hall in the Student Union. Lunch on Tuesday, July 25 through breakfast on Friday, July 28 are included in your registration. Any dietary restrictions need to be submitted to Herff Jones Signature Camps prior to camp. Vegetarian options are available in the dining hall. A meal access card will be provided. There is a $5 fee to replace lost cards.

2 PARKING Parking passes will be provided at check-in. Please adhere to ALL no parking signs and designated handicapped spaces. During registration on Tuesday and throughout camp parking will be available in the large lot behind Pride Hall. Camp participants should park in this lot only, and this is the lot nearest the assigned dorm area. Herff Jones is not responsible for any parking violations, including but not limited to, parking tickets and/or towed cars. HOUSING All camp attendees will be housed in Tangipahoa Hall accordingly by Herff Jones Camp Administration and the university staff. Two attendees will occupy each room with a shared bathroom. No linens will be provided. Please bring your own twin bed sheets, blanket, pillow, towel, wash cloths and soap. KEY DEPOSIT/LOST KEYS Key deposits are NOT required. However, lost keys are subject to a $50 fee assessed by the University. Any fees will be billed accordingly to the school after the end of the camp. Participants will be provided with a lanyard and pouch to keep keys secure. DAMAGES The individual(s) housed in a room are responsible for any damages that occur during camp. Upon check-in, be sure to inspect each room and bathroom assigned to your group and report any damages observed. Any damages assessed upon your departure that were not noted upon arrival will be charged accordingly to the school. ADULT SUPERVISION AND ATTENDANCE Adult Supervision will be provided during camp. Adhere to all school and/or district policies regarding chaperones and adult supervision. Attendance at all camp lectures, instructional sessions and work sessions is required. REGISTRATION AND PAYMENT DETAILS Register online at with the option to pay by credit card. For mailed payments, please only send payment to the following address: Herff Jones Attn: Stacy Hine 4625 W. 62nd St Indianapolis, IN Note: this is not the same payment address for yearbook printing deposits, so please ensure camp payments are sent to the above address. Any payments sent to a different Herff Jones address won t be processed in a timely manner. FORMS OF PAYMENT You may pay online using credit card (Visa or MasterCard) or mail your check or money order to Herff Jones, at the payment address listed above. Temporary checks are not accepted. If mailing your payment, please include a copy of your invoice to insure proper credit to your account. After registering online, log in to your account to save and print an invoice.

3 CAMP RULES These rules are in place to help ensure everyone has a safe and fun camp experience. Thank you for your cooperation. 1. Participants must be in attendance and on time to all classes and camp functions. 2. Herff Jones is not responsible for lost or stolen items. 3. Participants who must go to a clinic or hospital should contact Herff Jones Camp Administration prior to leaving camp. 4. No bullying, initiations or hazing of any type are allowed at camp. 5. The use of illegal substances is prohibited. No smoking at camp. 6. Fireworks, guns and other weapons are prohibited. 7. Use of cameras/ imaging, and digital devices by participants is permitted only in areas where privacy is not expected. 8. If an emergency occurs, contact the appropriate emergency number for your location and notify Herff Jones Camp Administration. 9. No hanging signs without permission from Herff Jones Camp Administration. 10. Be on time to all classes and camp functions. Walk in groups of two or more. 11. Participants may not leave campus for any reason, unless prearranged and signed out with Herff Jones Camp Administration. An adult must accompany any minor who leaves campus for any reason. 12. Herff Jones is not responsible for participants outside scheduled event times. OVERNIGHT CAMP RULES 1. Participants may not ride in cars while at camp, unless prior approval is given by Herff Jones, or approved by Herff Jones Camp Administration. Participants are asked to walk with their advisers/chaperones to all camp functions. If participants bring their own cars, they are asked to leave their car parked during the event. 2. Participants are required to wear their camp identification at all times (given to you at registration). 3. No running, horseplay or unnecessary noise in the camp facilities. 4. All windows are to remain closed in the air-conditioned rooms. In spaces without air-conditioning, windows may be left open but screens must be left on. Do not lean out of the windows. 5. Any damage to the facilities will be charged to your school. Leave your room in the same condition as you found it, including the placement of furniture. 6. Keep your swipe card in a secure location with you, to avoid being charged for it if lost. 7. Evening hours requirements: a. 9:30 in the dorm/hotel b. 10:00 on appropriate floor assigned to school c. 10:30 in room assigned to participant d. 11:00 in bed and lights out 8. Always lock your door when you leave the room and when you are in the room. Do not prop doors open. 9. No one of the opposite sex will be allowed in the rooms. No boyfriends/girlfriends or friends are allowed in the dorm. 10. Advisers/chaperones must follow all facility housing rules. 11. We encourage participants not to fraternize with other groups on campus not associated with the Herff Jones event. 12. Participants may not go back to the dorm during classes without approval from Camp Administration or faculty.

4 RELEASE AND WAIVER FORMS Every camp attendee must complete a Release and Waiver Form, which will be available online. For those under 18 years of age, the Participant Release and Waiver form must be signed by a parent or guardian. All forms must be turned in by the start of camp. Copies are included at the end of this document. Completed forms can be sent by to signaturecamps@herffjones.com or faxed to (800) PAYMENT POLICIES Camp registrations are not confirmed until the deposit or signed school purchase order is received. If your deposit or full payments are not received by their respective due dates, Herff Jones/Varsity Brands reserves the right to cancel your registration. Reinstated registrations are accepted on a space-available basis. If you are unable to pay in full by the due date, we must receive a school purchase order or promise to pay statement on official school/organization letterhead. Either form must be signed by the school principal/organization administrator and clearly indicate the payment terms. Payments are not accepted at camp. Balances not paid within 90 days after camp will be turned over to a collection agency. CANCELLATION/REFUND REQUESTS All refund requests must be submitted in writing. Refunds and participant exchanges can be accommodated up to 30 days prior to camp. Within 30 days prior to camp, participant exchanges may be possible, but can t be guaranteed and no refunds can be given. Refunds are processed after the camp is complete and paperwork has been reconciled by the Herff Jones office. No refunds will be made for requests received after October 1 of the year in which you attend camp. Please allow at least 30 working days after the camp is over to receive your refund. CAMP COMMENCEMENT Camp will conclude after the closing session on Friday, July 28 at approximately 11:30 a.m. You must turn in your dorm key or you will be subject to a lost key fee. If a participant needs to leave at any time before the end of camp, they will need to be accompanied by an adult and signed out by Herff Jones Camp Administration. A valid I.D. and signature of the adult accompanying the participant is required unless previous arrangements have been made in writing to Herff Jones Signature Camps. CONTACT US Herff Jones Signature Camps 4501 West 62nd Street Indianapolis, IN Phone: signaturecamps@herffjones.com Thank you again for attending yearbook camp this summer and we look forwarding to seeing you! If you have any questions or concerns, please us at signaturecamps@herffjones.com.

5 CAMP SCHEDULE Below is a tentative schedule for the 2017 Southeastern LA Signature Camp, subject to change. A final schedule will be provided at check-in along with details on the elective breakout sessions. All activities will conveniently take place in the Student Union with meals in the Dining Hall. INSTRUCTION & ELECTIVES The camp schedule includes a variety of presentations that cover all aspects of yearbook journalism. Small elective sessions complement this core material, providing a choice of additional topics to select according to your staff interests and needs. Work sessions provide directed time for staff to work together on planning the theme, coverage, marketing, and other key elements of the coming year s yearbook. TUESDAY, JULY 25 9:00-12:00 PM Camp and Dorm Check-In 12:00-1:00 PM Lunch 1:00-3:00 PM Opening 3:00-3:30 PM Break 3:30-5:00 PM Theme Presentation 5:00-6:30 PM Dinner 6:30-7:30 PM Activity 7:30-9:30 PM Work Session 10:30 PM In Dorms WEDNESDAY, JULY 26 7:30-9:00 AM Breakfast 9:00-10:00 AM Coverage Presentation 10:00-10:30 AM Interviewing Presentation 10:30-11:00 AM Break 11:00-12:00 PM Activity and Work Session 12:00-1:30 PM Lunch 1:30-2:30 PM Design Presentation 2:30-3:00 PM Activity 3:00-4:00 PM Photography Presentation 4:00-5:00 PM Work Session 5:00-6:30 PM Dinner 6:30-7:30 PM Design Showcase 7:30-9:30 PM Work Session 10:30 PM In Dorms THURSDAY, JULY 27 7:30-9:00 AM Breakfast 9:00-10:00 AM Elective #1 10:00-11:00 AM Elective #2 11:00-11:30 AM Break 11:30-12:00 PM Activity 12:00-1:30 PM Lunch 1:30-2:30 PM Elective #3 2:30-3:30 PM Elective #4 3:30-4:00 PM Break 4:00-5:00 PM Work Session 5:00-6:30 PM Dinner 6:30-9:30 PM Work Session 10:30 PM In Dorms FRIDAY, JULY 28 7:30-9:00 AM Breakfast 9:00-10:00 AM School Presentations 10:00-11:00 AM Closing & Awards 11:00 AM Check-out and Depart COVER DESIGN SESSIONS Creative Art cover design sessions will be available on Wednesday & Thursday during the morning and afternoon. A complete schedule will be posted for sign-up during check-in on Tuesday.

6 PARKING (Parking for all camp participants) TANJIPAHOA HALL (Residence Hall) PRIDE HALL (University Housing Office) WAR MEMORIAL STUDENT UNION (Dining Hall, all Presentations and Work Sessions)

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