TOWN COUNCIL MEETING MINUTES July 13, 2017

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1 TOWN COUNCIL MEETING MINUTES July 13, Call to Order and Pledge of Allegiance Mayor Pro Temp Dean Heavrin called to order the meeting of the Town Council of the Town of Hideout at 6:05 p.m. on July 13, 2017 at North Hideout Trail, Hideout, Utah and led the Pledge of Allegiance. 2. Roll Call The mayor pro-temp conducted a roll call. The following Council Members were present: Dean Heavrin Doug Egerton Hanz Johansson Jim Wahl Cyndie Neel Absent: Mayor Martino Also attending: Town Clerk - Lynette Hallam, Kent Cuillard Public Works, Chris Baier, Bill Bartlett, Melyssa Davidson, Cyndee Donaher, Jerry Dwinell, Rhonda Egerton, Larry Goldkind, Sarah Goldkind, Lilly Grippo, Stacy Harris, Tim Kirst, Steve Jackson, Paul Linford, Dan & Jill Mar??, Tony Matyszczyk, Phil Rubin and Jack Walkenhorst 3. MINUTES - Consideration and Approval of Minutes for Regular Meeting of May 22, 2017 and June 22, 2017 Doug Egerton asked for a change in the May 22, 2017, in Item 3, paragraph 2 to indicate he had received input from citizens. Council Member Doug Egerton made the motion to approve the minutes of the regular meetings of May 22 and June 22, Council Member Jim Wahl seconded the motion. The motion passed unanimously with affirmative votes from Councilors Egerton, Wahl, Heavrin, Neel and Johansson. 4. PUBLIC HEARING Discussion and Possible Approval for the Final Plan for Deer Water Subdivision Phil Linford stated they are asking for final plan approval of the Deer Water subdivision. Steve Jackson showed a map of the subdivision and explained the access and other elements. This development will extend Longview Drive (Shoreline) from the end of the asphalt on Shoreline Village to Ross Creek. The two interior roads would have twin homes. In the Southern area the development will have twin attached homes. There will be a park with whatever amenities the Town would want on the lower left of the plat. Trail locations were discussed. In the Northern 1

2 area there are twin homes. Extending along Longview Drive from the trail head parking lot would be an asphalt path which will also be improved with the Longview Drive extension. The plan shows facilitates with the looping of water line which can be fed from two directions. The trails will be paved and where units are up next to the street there will be sidewalks next to Longview. Where units are not up next to Longview, it is an asphalt improved trail. Council Member Hanz Johansson asked about the adjoining land; Steve Jackson replied it belonged to Dennis VandenAkker. Councilor Johansson asked about debris and storage containers along Longview and was informed it will be cleaned up. Lilly Grippo asked if there would be a traffic study as it connects to SR248 and learned it was not required. Following a question from Council Member Johansson, Phil Linford discussed the eleven acres which will be given to the Town. The Town Clerk indicated the annexation of that property has been completed and the Development Agreement outlines the donation of the land. Council Member Jim Wahl asked about the time table on completion of Longview. Paul Linford answered the paving will start within thirty days of approval, paving from Ross Creek to the boundary of Deer Water. Councilor Doug Egerton asked the construction dust be kept down. Councilor Johansson asked about the width of the road. Steve Jackson stated it would be 22 feet. Councilor Hanz Johansson asked about parking. Steve Jackson indicated there will be 1.25 extra stalls per unit in addition to the four vehicles that could be housed at each unit. Specific areas will be set aside for snow storage. Council Member Johansson inquired about the price range of the units. Phil Linford replied it will be very similar to Rustler. There will be uphill and downhill units; Steve Jackson added this will maximize the view. Bill Bartlett asked how many units there will be. Steve Jackson stated there will be 56 units which will mean 112 town homes. Councilor Doug Egerton asked what the open items are that are being worked on with Dave Erichsen. Steve Jackson stated there is an interface point with Shoreline; Mr. Erichsen asked them to meet the road width with Shoreline from 24 feet to 22 feet and 17 feet for traffic speed control. Waterlines will be HDPE fused black plastic pipe. There will be a 54 inch storm drain under the highway; they are working Mr. Erichsen for this to be a water quality feature. The developer has no problem with doing what Dave Erichsen specifies. Steve Jackson stated any approval given at this meeting would be conditional on meeting Dave Erichsen s requirements from the engineering perspective. Council Member Johansson asked about the time table for the development. Phil Linford replied they hope to get the road done by the first of September, then start on the northern units and roads. The northern units will be done first, then the southern units. Mayor pro-tem Dean Heavrin opened the hearing to public comment. 2

3 Lilly Grippo pointed out there was not going to be a traffic study or a wildlife study. Phil Linford commented they are not required, but the factors have been taken into consideration. In design of the subdivision there are high fences, the land below is all government land. The deer will find a way. There are muskrats close but no endangered species. Councilor Doug Egerton commented regarding a traffic study from this subdivision, he is not concerned with 112 units. Paul Linford pointed out this development will give another exit for Hideout. Council Member Doug Egerton informed originally Wasatch County approved the subdivision with only two exits Tuhaye and Ross Creek. Cyndee Donaher asked if the road will be maintained by the Town and was told it would be. Mayor pro-tem Heavrin pointed out the B&C Road funds would increase when the road was paved. Councilor Egerton said he was less concerned about this because it is a main artery road for more citizens. Between Shoreline and Deer Water the Town should reach a population that would significantly increase sales tax and B&C funds. Jerry Dwinell asked if the units would be square to the road or at an angle. Paul Linford replied they would be both, most will be squared. Mr. Dwinell opined angling is more aesthetically pleasing. Mr. Linford commented they would take that into consideration. Chris Baier voiced appreciation for the paved trails and the sidewalk. Paul Linford offered going north they are working to meet the trail at Iroquois and thus on to Park City. Tim Kirst asked if renditions of the buildings were available at this meeting. Paul Linford stated he did not have them. The Design Review Committee (DRC) will have to approve the designs, and they will be as good, or better, than Rustler. Steve Jacobsen said they would use the Town DRC and have their own Homeowners Association (HOA). Melyssa Davidson, on behalf of the master association, stated her desire to get on to the record with additional information about the relationship of the Deer Water Development to the rest of the Town. Everyone in living within Town boundaries, according to the 2010 MDA, is automatically a part of the master association. In the 2010 MDA, the master association is required to assume responsibility and all the costs for maintaining the common element and the common facilities with everyone bearing a proportional share. Deer Water also needs to take a share of those base level facilities. Deer Water will be part of the master association but will have its own sub-association. Council Member Doug Egerton asked where that was outlined in the MDA. Melyssa Davidson said it was in the definition of the project. This needs to be clarified in conjunction with approval. Bill Bartlett if there is a master plan for the Town. Melyssa Davidson stated she had a copy of the MDA. Ms. Davidson discussed further the HOAs. Rhonda Egerton asked if there would be any special assessments. Melyssa Davidson said she was not aware of any. Chris Baier felt there should be some discussions clarifying the master HOA. Ms. Baier suggested some portion of a future meeting should be used to discuss. Councilor Egerton stated it 3

4 is something that should be discussed at an HOA meeting. Melyssa Davidson added there is an HOA meeting coming up. Tim Kirst asked if there would be overnight rentals. Council Member Doug Egerton replied the development will be subject to the Master HOA regulations which has restrictions. Chris Baier asked when the road extension is done will it be snow plowed just like all the other roads; will Ross Creek be plowed. Councilor Egerton stated there will be no commitment if there are no residents. Mayor pro-tem Heavrin closed the public hearing. Council Member Jim Wahl made the motion to grant conditional approval to the final plan for Deer Water Subdivision subject to (1) a separate final approval on building elevations and CCRs; (2) final sign off from the Town Engineer on engineering and infrastructure improvements; (3) provide any will serve letters from JSSD as required by the MDA and signed off by the Town engineer; and (4) supplemental declaration for the HOA at Deer Water to be part of the master development HOA. Council Member Doug Egerton seconded the motion. The motion passed with a unanimous vote from Councilors Johansson, Neel, Heavrin, Wahl and Egerton. 5. PUBLIC HEARING - Discussion and Possible Approval of Changes to the Town Code including Annexation Zoning, Clean Up Numbering and Delete Redundant Sections (Continued from 6/22/17 Meeting) There was a discussion with Council Member Hanz Johansson about the changes proposed. Councilor Doug Egerton said he needs a comparison with the chapters where the material is being moved. Councilor Doug Egerton proposed the matter be postponed until Dave Erichsen can show where the changes are in Title 11, etc. Council Member Johansson agreed. It was decided to attempt to set up a work session with Dave Erichsen. Phil Rubin asked if these type changes need to go to the Town attorney. The mayor pro tem indicated the attorney would have to sign off on the ordinance. 6. CONSIDERATION & APPROVAL OF BILLS TO BE PAID Approval of Payment of July, 2017 Bills Council Member Hanz Johansson asked if the Town had a new administrative assistant. The reply was Carolyn Kuchinski had resigned; Maggie Gere is the new administrative assistant. Councilor Doug Egerton made the motion to approve payment of the July, 2017 bills. Councilor Cyndie Neel seconded the motion. The motion passed unanimously with affirmative votes from Council Members Johansson, Neel, Heavrin, Wahl and Egerton. 4

5 7. REVIEW FINANCIAL STATEMENTS, IF NEEDED No discussion. 8. PUBLIC INPUT Chris Baier announced the ribbon cutting for the Ross Creek trails will be July 29, 2017 at 9:00 AM. After the ribbon cutting, there will be a trail work day until 1:00 PM. This is a big deal for the community; the trails committee is proud to have the opening. Ms. Baier reminded residents this is a fee area. Ms. Baier stated that Councilor Johansson cut the trails with the help of Wasatch Trails Alliance. Chris Baier voiced concern about the dust problem with the construction in Shoreline Village. Ms. Baier suggested local laws be tailored to control the problem and possibly have more restrictions. Phil Rubin indicated he is spending money to maintain his house because of the dust. Kent Cuillard stated there have been several problems -- one of the hydrants had to be pulled out to reconfigure and problems with other hydrants. Hydrants have been used to fill water trucks. The repairs should be done soon. Mr. Cuillard informed the construction teams today that they need to water more. Phil Rubin stated another source of dust is they are running dirt down below and dumping it. It appears they are beginning to do work for other phases. Kent Cuillard they are trying to keep as much material on site as possible to save trucking. Chris Baier voiced a concern about the weed problem in Hideout. The HOA has sent out a letter concerning noxious weeds. There are also thistles in the common areas. Ms. Baier asked who the enforcement officer is; are there penalties for non-compliance? Weeds need be gotten under control next year. Ms. Baier talked about the County weed board. Council Member Hanz Johansson opined the blossoms on the thistle could be cut and bagged and then spray the weeds. Bill Bartlett agreed that the weeds are out of control. He asked if the Town could go to the County and get the spray and equipment. Mayor pro-tem Heavrin indicated he had tried; the spray will have to be paid for through the County. Mr. Bartlett asked about the fire hydrants discussed earlier in the meeting and if the Town is sure all the hydrants are working. Kent Cuillard indicated the fire hydrants on Shoreline have been repaired; and hydrants are flushed twice a year. There was more discussion concerning the weed problem. There was discussion of who is responsible and fines need to be added to Fee & Rate Resolution. Council Member Doug Egerton suggesting adopting County fees. Doug Egerton suggested sending a letter from the Town discussing responsibility regarding weed control. 9. ADJOURNMENT Council Member Cyndie Neel made the motion to adjourn the Hideout Town Council Meeting. The meeting adjourned at 7:30 p.m. 5

6 Lynette Hallam, Town Clerk Approved: 8/10/17 6