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13 Board Report January 21, 2014 CLASSIFIED NEW HIRES NAME ASSIGNMENT DATE Clifton, Donna Food Service HEHS 1/8/2014 Franco, JoAnn Food Service LEEL 1/7/2014 Hause, Courtney Paraprofessional PHJH 1/22/2014 King, Johnnie Paraprofessional SOEL 1/22/2014 CERTIFIED TERMINATIONS NAME ASSIGNMENT DATE REASON Lake, Diane Teacher NHMS 5/22/2014 Retirement* (42 yrs. w/eacs) CLASSIFIED TERMINATIONS NAME ASSIGNMENT DATE REASON Boisvert, Jennifer Bus Driver 1/15/2014 Resignation (9 yrs. w/eacs) Franke, Thomas Bus Driver 1/31/2014 Retirement (30 yrs. w/eacs) Harris, Whitney Custodian LEHS 1/9/2014 Resignation (5 mo. w/eacs) Mitchell, Christina Cafeteria Monitor CEEL 1/8/2014 Resignation (1 mo. w/eacs) Tin, Theingi Language Translator 1/17/2014 Resignation (5.5 yrs. w/eacs) CERTIFIED LEAVES NAME ASSIGNMENT DATE REASON Richman, Amy Teacher NHIS 1/29/2014 through 3/4/2014 FMLA Revision CLASSIFIED LEAVES NAME ASSIGNMENT DATE REASON Moriarity, Shawn Custodian WOHS 1/16/2014 through 2/24/2014 FMLA Squier, Cindy Bus Driver 1/13/2014 through 1/24/2014 Medical Leave extension Tin, Theingi Language Translator- DW 1/15/2014 through 1/17/2014 Unpaid Leave Revision *The last day of school year could change due to cancellation of school for inclement weather.

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15 FINANCIAL SUMMARY REPORT TUESDAY, JANUARY 21, 2014 PAYROLL CLAIMS Approval of payroll claims for the payroll period ending December 6, 2013 in the amount of $1,930,235.99; and for the payroll period ending December 20, 2013 in the amount of $1,950, ACCOUNTS PAYABLE VOUCHER INFORMATION Please see the attached information regarding Vendor Claims, Manual Checks, and Electronic Transfers. Total Amount $10,586, DONATIONS, GIFTS, AND EXTRACURRICULAR EXPENDITURES DONATIONS New Haven Middle School requests Board approval to accept a donation in the amount of $ from General Mills Box Tops for Education Program. New Haven Middle School requests Board approval to accept a donation of two $ awards (total $500.00), from the Indiana Association of School Principals (IASP). IASP has donated these awards for NHMS teachers, Mr. Eric Reynolds and Mrs. Christine Popplewell, to utilize for service learning projects with students during the 2013/14 school year. New Haven Middle School has selected the service learning program "Kids Against Hunger" to receive these funds. EXTRACURRICULAR EXPENDITURE Leo Elementary School requests Board approval to purchase fifteen (15) Stiga STS185 Ping-Pong tables from MC Sports at the discounted cost of $ each for a total cost of $4, to replace their current end-of-life tables. CASH TUITION TRANSFERS FOR THE SCHOOL YEAR Anjolie Parker 6 th grade Leo Elementary School New Riley Fiedler 10 th grade Leo Jr./Sr. High School New Abigail VanBuskirk 9 th grade New Haven High School New

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18 EAST ALLEN COUNTY SCHOOLS REPORT OF INCOME AND DISBURSEMENTS-GENERAL FUND December 31, 2013 YEAREND ESTIMATED ESTIMATED REVENUE 2013 BUDGET FORECAST INCOME YTD. INCOME YTD. INCOME - Dec. INCOME - Dec. LOCAL TAX REVENUE LOCAL PROP. TAXES $0 $0 $0 $0 $0 $0 FINANCIAL INST. TAX $0 $0 $0 $0 $0 $0 LICENSE EXCISE TAX $0 $0 $0 $0 $0 $0 COMMERCIAL VEHICLE EXCISE TAX $0 $0 $0 $0 $0 $0 STATE SUPPORT & GRANTS TUITION SUPPORT $54,018,720 $54,724,360 $54,018,720 $54,724,360 $4,501,560 $4,485,846 SUMMER SCHOOL $125,000 $89,061 $125,000 $89,061 $0 $0 TESTING & REMEDIATION & INTERNS $95,000 $159,491 $91,000 $159,491 $0 $0 CONGRESSIONAL INTEREST $0 $125 $50 $125 $0 $0 FULL DAY KINDERGARTEN $1,430,000 $0 $1,430,000 $0 $1,430,000 $0 PL 221 GRANT $0 $0 $0 $0 $0 $0 OTHER STATE REVENUE $9,000 $0 $0 $0 $0 $0 MISC. REVENUE LOCAL TUITION $27,000 $54,506 $27,000 $54,506 $1,250 $1,894 FEES $485,000 $392,649 $470,000 $392,649 $125,000 $91,330 RENTS $48,000 $186,921 $48,000 $186,921 $4,000 $7,992 INTEREST INCOME $36,000 $28,101 $33,500 $28,101 $4,500 $8,343 FEDERAL $0 $0 $0 $0 $0 $0 TEMPORARY LOANS $0 $0 $0 $0 $0 $0 OTHER LOCAL REVENUE $10,000 $0 $0 $0 $0 $0 SALE OF PROPERTY, ADJUSTMENTS & $0 $54,704 $0 $54,704 $0 $3,424 FUND TRANSFERS $0 $28,513 $0 $28,513 $0 $9,040 SUB-TOTAL $56,283,720 $55,718,432 $56,243,270 $55,718,432 $6,066,310 $4,607,869 JANUARY 1, 2013 OPERATING BALANCE $10,327,490 TEMPORARY LOANS $0 $0 $0 $0 $0 $0 TOTAL $66,611,210 $55,718,432 $56,243,270 $55,718,432 $6,066,310 $4,607,869 YEAREND ESTIMATED ESTIMATED EXPENDITURES 2013 BUDGET FORECAST EXP. YTD. EXP. YTD. EXP - Dec. EXP - Dec. SALARIES & WAGES $40,237,035 $38,509,549 $38,903,600 $38,509,549 $3,083,400 $3,073,492 EMPLOYEE BENEFITS $15,348,158 $14,131,986 $14,439,046 $14,131,986 $1,227,044 $1,377,827 PURCHASED SERVICES $1,319,415 $1,142,039 $1,198,800 $1,142,039 $305,800 $473,320 UTILITIES $1,059,400 $679,085 $849,000 $679,085 $178,000 $179,717 SUPPLIES & MATERIALS $1,504,525 $1,075,292 $1,384,900 $1,075,292 $409,500 $209,012 CAPITAL OUTLAY $20,000 $81,217 $20,000 $81,217 $0 $72,334 OTHER OBJECTS $63,200 $200,323 $61,800 $200,323 $24,500 $11,641 DEBT PAYMENT $0 $0 $0 $0 $0 $0 TRANSFERS $0 ($1,689) $0 -$1,689 $0 $0 SUB-TOTAL $59,551,733 $55,817,802 $56,857,146 $55,817,802 $5,228,244 $5,397,342 TOTAL $56,857,146 $55,817,802 $5,228,244 $5,397,342 YEAREND PROJECTION [SURPLUS OR DEFICIT] ($99,371) OPERATING BALANCE December 31, 2013 $10,228,120 ($99,371) Change in Operating Balance

19 EAST ALLEN COUNTY SCHOOLS REPORT OF INCOME AND DISBURSMENTS - TRANSPORTATION December 31, YEAREND ESTIMATED ESTIMATED REVENUE BUDGET FORECAST INCOME YTD. INCOME YTD. INCOME - Dec. INCOME - Dec. LOCAL TAX REVENUE LOCAL PROP. TAXES $5,773,702 $5,591,974 $5,420,000 $5,591,974 $1,240,000 $704,263 FINANCIAL INST. TAX $30,653 $43,095 $32,000 $43,095 $16,000 $28,312 LICENSE EXCISE TAX $431,634 $464,230 $470,000 $464,230 $83,000 $72,687 COMMERCIAL VEHICLE EXCISE TAX $69,481 $69,608 $72,000 $69,608 $36,000 $34,804 LOANS TEMPORARY LOANS $0 $0 $0 $0 $0 $0 MISC. REVENUE CLAIMS FOR LOSSES $0 $0 $0 $0 $0 $0 REFUND/REIMBURSEMENT $0 $38,507 $18,000 $38,507 $1,500 $9,020 TRANSFERS $0 $0 $0 $0 $0 $0 SUB-TOTAL $6,305,470 $6,207,413 $6,012,000 $6,207,413 $1,376,500 $849,086 JANUARY 1, 2013 OPERATING BALANCE $2,219,205 TEMPORARY LOANS $0 $0 $0 $0 $0 TOTAL $8,524,675 $6,207,413 $6,012,000 $6,207,413 $1,376,500 $849, YEAREND ESTIMATED ESTIMATED EXPENDITURES BUDGET FORECAST EXP. YTD. EXP. YTD. EXP - Dec. EXP - Dec. SALARIES & WAGES $3,056,826 $3,142,525 $3,058,950 $3,142,525 $274,350 $298,640 EMPLOYEE BENEFITS $1,866,720 $1,789,284 $1,826,121 $1,789,284 $225,028 $236,017 PURCHASED SERVICES $249,200 $264,125 $248,790 $264,125 $136,540 $156,139 SUPPLIES & MATERIALS $1,351,500 $1,300,509 $1,346,800 $1,300,509 $115,200 $220,347 CAPITAL OUTLAY $40,000 $61,010 $40,000 $61,010 $20,000 $0 LOAN REPAYMENT $0 $0 $0 $0 $0 $0 OTHER OBJECTS $4,500 $2,559 $4,500 $2,559 $500 $46 SUB-TOTAL $6,568,746 $6,560,011 $6,525,161 $6,560,011 $771,618 $911,189 TOTAL $6,568,746 $6,560,011 $6,525,161 $6,560,011 $771,618 $911,189 YEAREND PROJECTION [SURPLUS OR DEFICIT] ($352,597) OPERATING BALANCE December 31, 2013 $1,866,608 ($352,597) Change in Operating Balance

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21 01/17/2014 EACS FOOD SERVICE ACTIVITY-MONTH OF December 31, 2013 ACTIVITY SHEET DATE: 11/30/13 December-13 12/31/13 STUDENT 12/31/13 SCHOOL BALANCE RECEIPTS DISBRSMNT OPERATING ACCOUNT ADJU OUTSTNDNG BALANCE SUMM BAL BALANCE REIMB 1 CEDARVILLE ELEMENTARY $40, $17, $18, $40, $14, $54, $6, HERITAGE JR/SR HIGH $55, $34, $31, $58, $8, $67, $17, NEW HAVEN PRIMARY $42, $21, $17, $46, $3, $49, $16, HERITAGE ELEMENTARY $50, $26, $23, $54, $4, $59, $17, LEO ELEMENTARY $49, $19, $17, $50, $11, $62, $6, LEO JR/SR HIGH $62, $50, $51, $61, $29, $90, $11, NEW HAVEN INTERMEDIATE $56, $23, $17, $61, $4, $65, $15, NEW HAVEN MIDDLE ($14,046.38) $26, $28, ($16,212.65) $4, ($12,187.59) $16, NEW HAVEN HIGH $39, $43, $41, $41, $8, $49, $25, PAUL HARDING JR HIGH $58, $26, $18, $66, $2, $69, $20, PRINCE CHAPMAN ACDMY $59, $32, $21, $70, $1, $72, $27, SOUTHWICK ELEM $58, $28, $20, $66, $1, $68, $23, VILLAGE ALTERNATIVE ($14,803.74) $1, $2, ($15,408.21) $ ($14,988.44) $1, WOODLAN PRIMARY $40, $10, $10, $40, $4, $44, $5, WOODLAN JR/SR HIGH $47, $39, $38, $48, $11, $60, $18, MISC/EQUIPMENT ACCT. $918, $3, $13, $909, $5, $915, $0.00 TOTALS $1,549, $407, $372, $1,585, $117, $1,702, $227, ** ** ** ** Balances do not include $500, CD

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25 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION January 14, 2014 Lyn Randall 1 PCA LAS Links Coordinator Meeting, PHLC January 14, 2014 Emilee Johnson 1 SOEL LAS Links Coordinator Meeting, PHLC MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER $0 Y $37.50 Released time, AM, , Tittle III $0 Y $37.50 Released time, AM, , Tittle III January 23, 2014 January 23, 2014 Steve Gurney, Darryl Springer Kim Heisler, Sheril Miller 2 NHMS Success Planning, NHMS 2 NHMS Success Planning, NHMS $0 Y $75 Released time, AM, , Title I $0 Y $75 Released time, PM, , Title I January 23, 2014 Dan Potter 1 WOIS Records Day, WOIS $0 Y $37.50 Released time, AM, , General Fund January 24, 2014 Dave Bischoff 1 NHHS IHSBCA Clinic & Induction into Hall of Fame, Indianapolis $0 Y $75 Released time, , General Fund January 24, 2014 January 24, 2014 Hillary Braden, Bob Reynolds Eric Reynolds, Lila Vanderbilt 2 NHMS Success Planning, NHMS 2 NHMS Success Planning, NHMS January 24, 2014 Shelley Jenkins 1 TECH IMAC Grant Meeting, Indianapolis January 24, 2014 Sean Miller 1 TECH IMAC Grant Meeting, Indianapolis $0 Y $75 Released time, AM, , Title I $0 Y $75 Released time, PM, , Title I $82 N $0 Released time, mileage, , General Fund $0 N $0 Released time January 28, 2014 Marilyn Stemmer, Seth Watts January 29, 2014 Marilyn Hissong 1 CURR Visit to Tap at Marion High School, Marion 2 NHPS Testing Day, NHPS $0 Y $150 Released time, resubmitting for date change, , General Fund $47 N $0 Released time, mileage, , General Fund January 29, 2014 Heather Voirol 1 NHPS Records Day, NHPS $0 Y $75 Released time, , General Fund 1

26 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION January 29, 2014 Michael Shaffer 1 PHLC Visit to Tap at Marion High School, Marion January 30, 2014 Ken Folks 1 ADMN Marion High School War Room Visit, Marion January 30, 2014 Kurt Dager 1 CURR CTB Tour-ISTEP+ Document Processing and Scoring Center Facility, Indianapolis MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER $0 N $0 Released time $0 N $0 Released time, AM $74 N $0 Released time, mileage, , General Fund January 30, 2014 January 30, 2014 Jason Grandlienard, Jeff Kline Chike Odigboh, Benjamin Penrod 2 EAAS Marion High School War Room Visit, Marion 2 EAAS Marion High School War Room Visit, Marion $0 N $0 Released time, AM $0 Y $75 Released time, AM, , General Fund January 30, 2014 January 30, 2014 January 30, 2014 Greg Geise, Chad Houser, Laura Robinson, Matt Neal Brown, Dennis Kern Rickard Lightfoot, Holly McKanna, Ashlee Robbins, Shannon Sauder 4 HEHS Marion High School War Room Visit, Marion 2 LEHS Marion High School War Room Visit, Marion 4 LEHS Marion High School War Room Visit, Marion $0 N $0 Released time, AM $0 N $0 Released time, AM $0 N $0 Released time, AM, , General Fund January 30, 2014 CC Fullove, Jana Gepfert 2 NHHS Marion High School War Room Visit, Marion $0 N $0 Released time, AM 2

27 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION 2 NHHS Marion High School War Room Visit, MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER January 30, 2014 Troy Guenin, Terri Wallace $0 Y $75 Released time, AM, , General Fund Marion January 30, 2014 Alyssa Bopp 1 NHPS Testing Day, NHPS $0 Y $75 Released time, , General Fund January 30, 2014 Connie Brown 1 SPSV Marion High School War Room Visit, Marion January 30, 2014 January 30, 2014 Ron Kammeyer, Luray Riggle, Nicole Singer Doug Ahr, Bradley McAlexander 3 WOHS Marion High School War Room Visit, Marion 2 WOHS Marion High School War Room Visit, Marion February 1-5, 2014 Alicia Gatewood 1 NHIS National Title I Conference, California February 1-5, 2014 Doug Pickett 1 NHMS National Title I Conference, California February 1-5, 2014 Alicia Gatewood 1 PCA National Title I Conference, California February 3, 2014 Kurt Dager 1 CURR ACCUPLACER Training- IDOE, Kokomo $0 N $0 Released time, AM $0 N $0 Released time, AM $0 Y $75 Released time, AM, , General Fund $1,440 N $0 Released time, resubmitting for change in hotel cost, , Title I $1,080 N $0 Released time, resubmitting for change in hotel cost, , Title I $1,440 N $0 Released time, resubmitting for change in hotel cost, , Title I $0 N $0 Released time, AM February 3, 2014 Tina Antrim 1 EAU ACCUPLACER Training- IDOE, Kokomo $0 N $0 Released time, AM February 3, 2014 Jennifer Hunter 1 HEHS ACCUPLACER Training- IDOE, Kokomo $0 N $0 Released time, AM 3

28 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION February 3, 2014 Gary Rogers 1 LEHS ACCUPLACER Training- IDOE, Kokomo MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER $0 N $0 Released time, AM February 3, 2014 Maureen O'Donaghue 1 NHHS ACCUPLACER Training- IDOE, Kokomo $0 N $0 Released time, AM February 3, 2014 Andy Davis 1 WOHS ACCUPLACER Training- IDOE, Kokomo $0 N $0 Released time, AM February 7, 2014 Ken Folks 1 ADMN ISBA/IAPSS Collective Bargaining Seminar, Indianapolis February 7, 2014 Amanda Ricketts 1 ADMN ISBA Collective Bargaining Seminar, Carmel February 7, 2014 Kirby Stahly 1 ADMN ISBA Collective Bargaining Seminar, Carmel February 12, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $215 N $0 Released time, registration, mileage, , General Fund $215 N $0 Released time, registration, , General Fund $215 N $0 Released time, registration, , General Fund $19 N $0 Released time, registration, mileage, , General Fund February 12-14, 2014 Connie Brown 1 SPSV ICASE Spring Conference, Indianapolis February 12-14, 2014 Jessica Thompson 1 SPSV ICASE Spring Conference, Indianapolis February 18-21, 2014 Chad Houser 1 HEHS CPI Train the Trainer Training, PHLC $780 N $0 Released time, registration, lodging, meals, mileage, , General Fund $930 N $0 Released time, registration, lodging, meals, , IDEA Grant $0 N $0 Released time 4

29 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION February 18-21, 2014 Lindsey Franz 1 SPSV CPI Train the Trainer Training, PHLC March 20, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne March 24-28, 2014 Mike Phommachanh, Dietrick Thomas 1 TECH Apple Certified Mac Technician Training, Chicago April 8-12, 2014 Lindsey Franz 1 SPSV CEC Convention & Expo, Pennsylvania April 8-12, 2014 Jenny Snyder 1 SPSV CEC Convention & Expo, Pennsylvania April 17, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER $2,100 N $0 Released time, registration, , IDEA Grant $19 N $0 Released time, registration, mileage, , General Fund $7,740 N $0 Released time, registration, lodging, meals, , General Fund $2,233 N $0 Released time, registration, lodging, airfare, meals, , Technical Assistance Grant $2,054 N $0 Released time, registration, lodging, airfare, meals, , Technical Assistance Grant $19 N $0 Released time, registration, mileage, , General Fund April 22-23, 2014 Chad Houser 1 HEHS Recertification as an Indiana School Safety Specialist, Indianapolis April 22-23, 2014 Dennis Kern 1 LEHS Recertification as an Indiana School Safety Specialist, Indianapolis May 13, 2014 Kevin Jehl 1 EAU Social Studies Course Resource, PHLC $163 N $0 Released time, meals, mileage, , General Fund $88 N $0 Released time, meals, , General Fund $0 Y $75 Released time, , Title IIA 5

30 Meetings and Conferences The following meetings and/or conference requests are information items, which are to be made a part of the Board minutes: January 21, 2014 DATE(S) ATTENDEE(S) CONFERENCE # ATTENDING BLDG. TITLE & LOCATION May 15, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne MAXIMUM REIMBURSEMENT SUB COST BACKUP INFORMATION & ACCOUNT NUMBER $19 N $0 Released time, registration, mileage, , General Fund June 19, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $19 N $0 Released time, registration, mileage, , General Fund July 22, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $19 N $0 Released time, registration, mileage, , General Fund August 21, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $19 N $0 Released time, registration, mileage, , General Fund September 18, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $19 N $0 Released time, registration, mileage, , General Fund October 16, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $19 N $0 Released time, registration, mileage, , General Fund November 1, 2014 Rose Fritzinger 1 PHLC Assoc. of Fundraising Professionals (AFP) of NE IN, Fort Wayne $57 N $0 Released time, registration, mileage, , General Fund TOTALS 78 $21,124 $1,

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32 At a meeting held in the Board Room at the Administration Building, 1240 State Road 930 East, New Haven, Indiana, the Board of School Trustees of East Allen County Schools met at approximately 6:30 p.m. on January 7, Board members present: Neil S. Reynolds, President Christopher T. Baker, Vice President Stephen L. Terry, Sr., Secretary (arrived at 6:48 p.m.) William D. Hartman Arden Hoffman Terry Jo Lightfoot Robert L. Nelson, Jr. Board members absent: None EACS Administrators and Association Presidents also in attendance: Dr. Kenneth H. Folks, Superintendent Mrs. Marilyn Hissong, Assistant Superintendent of Curriculum and Instruction Dr. Michael B. Shaffer, Asst. Superintendent of School Management & Special Programs Mr. Kirby Stahly, Assistant Superintendent for Administrative Services Ms. Amanda Ricketts, Director of Human Resources Mrs. Tamyra Kelly, Public Relations Liaison Mr. Ed Mendoza, Director of Student Services Mr. Keith Madsen, Interim Director of Technology Mr. Doug Hicks, Principal, East Allen University Mrs. Teresa Gremaux, Principal, Paul Harding Junior High School Mr. Ronald C. Crosby, President, East Allen Educator s Association 1.0 ROUTINE ITEMS 1.1 Call to Order President Neil Reynolds called the meeting to order at 6:30 p.m. 1.2 Pledge of Allegiance The Pledge of Allegiance was recited. EAST ALLEN COUNTY SCHOOLS MEETING OF THE BOARD OF SCHOOL TRUSTEES MINUTES January 7, :30 p.m. Administration Building Board Room 1240 State Road 930 East New Haven, IN 46774

33 1.3 Election of Officers President Neil Reynolds Motion: Hartman Second: Nelson Vote: Aye: 5-1* Against: Hoffman Chris Baker Motion: Hoffman Second: None Vice President Chris Baker Motion: Nelson Second: Hartman Vote: Aye: 4-0-2* Abstained: Baker, Hoffman Stephen Terry Motion: Hoffman Second: None Secretary Stephen Terry Motion: Lightfoot Second: Hartman Vote: Aye: 6-0* Arden Hoffman Motion: Hoffman Second: None 1.4 Approval of Agenda ** The agenda for January 7, 2014 was approved as presented, with the postponement (due to inclement weather) of the recognition of the Heritage High School FFA Chapter until the next Board meeting, and the deletion of Agenda Item 1.9 Appointment of Common Wage Committee Members. 1.5 Recognition Dr. Folks publicly recognized our schools for their academic performance and improvement as measured by the A-F School letter grades recently announced by the Department of Education. All EACS schools were graded as a C or above. Three (3) schools earned a letter grade of A: (LEEL, CEEL, WOPS); six (6) schools earned a B: (LEHS, WOHS, WOIS, NHIS, PCA, NHPS); and six (6) earned a letter grade of C: (HEHS, NHHS, NHMS, PHJH, HEEL, SOEL). (We appealed Southwick s grade of C to the IDOE, but our appeal. We continue to work to convince the IDOE that SOEL should be a B since it is a feeder school to PCA. Seven (7) EACS schools improved their grade from a year ago. These schools include NHIS (C-B), NHMS (D-C), NHPS (C-B), PHJH (D-C), PCA (C-B), WOHS (C-B), and WOPS (B-A). We believe we have an 8 th school that improved, SOEL (C-B), but we still need to convince the IDOE of that! Dr. Folks further added, The performance and improvement of our schools would not have been possible without a team effort from everyone including students, parents, teachers, support staff, administrators, and the School Board. Congratulations to everyone who contributed to the success of our schools. *Stephen Terry not yet present for vote. 2

34 1.6 Review Board Code of Conduct Appendix J The Board s Code of Conduct was reviewed and discussed. There was Board consensus for Mr. Hoffman s suggestion to add the District s new motto of Dream It. Do It to the Code of Conduct. Board consensus is that all members would sign the Code of Conduct. Approved by General Consensus of the Board - Aye: 6-0* 1.7 Committee Assignments East Allen Educational Foundation Chris Baker East Allen Wellness Advisory Committee Terry Lightfoot, Bob Nelson Fort Wayne Museum of Art Board Bill Hartman Common Wage Hearing Representation Neil Reynolds (and Director of Facilities Doug Roemer) Transportation Appeal Committee Arden Hoffman 1.8 Appointment of Treasurer and Deputy Treasurer Motion: That Lois Goeglein be reappointed as Treasurer and Geri Freiburger be reappointed as Deputy Treasurer. Motion: Baker Second: Lightfoot Vote: Aye: 6-0* 1.10 Delegation of Authority in the Absence of the Superintendent In accordance with Board Policy 3005, the Board shall be notified annually of the Superintendent's designees and "...the Superintendent shall designate at least two Administrators to be familiar with Board and Superintendent issues, management styles, and Board policies." In the absence of the Superintendent, Mr. Kirby Stahly, Assistant Superintendent of Administrative Services; Dr. Michael Shaffer, Assistant Superintendent of School Management and Special Programs; and Mrs. Marilyn Hissong, Assistant Superintendent of Curriculum and Instruction are delegated authority to act in his place. Motion: Lightfoot Second: Nelson Vote: Aye: 6-0* 1.11 Schedule of Board Meetings for SY Motion: That the Schedule of Board Meetings for SY be approved as presented. Motion: Baker Second: Lightfoot Vote: Aye: PUBLIC EXPRESSIONS AGENDA ITEMS Speaker Lael Barkman (Sunrise Chapel) Topic Purchase of Harlan Elementary School *Stephen Terry not yet present for vote. 3

35 3.0 CONSENT ITEMS Superintendent Folks requested the Board s approval for the Consent Items as presented as follows: 3.1 Human Resources Report and Addendum 3.2 Financial Reports 3.3 Meetings and Conferences 3.4 Minutes Executive Session - December 5, Minutes Regular Meeting - December 10, 2013 Motion: That Consent Items 3.1 through 3.5 be approved as presented. Discussion: Regarding the minutes of December 10 th Mr. Baker stated that the canceled War Room visit was at New Haven High School, not the Middle School. The minutes will be revised to reflect the change. Motion: Terry Second: Baker Vote: Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0)) 4.0 ACTION ITEMS Superintendent Folks requested the Board s approval for the Action Items as presented as follows: Application and Receipt of Funds for 21 st Century Community Learning Center Partnership Expense Reduction Analysis (ERA) Agreement Priority Engineering Consultant Agreement Heritage K-12 Project - Change Order #9 Tapered Roof Modification Woodlan K-12 Project - Change Order #3 Unsuitable Soil in New Parking Lot Motion: That the Board of School Trustees approve Action Items 4.1 through 4.5 as presented. Motion: Baker Second: Lightfoot Discussion: No discussion. 4

36 Vote: Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) DISCUSSION/ACTION ITEMS General Obligation (GO) Bond Projects (Security Cameras) Mr. Stahly and Mr. Jeff Studebaker, EACS School Safety Manager, provided additional information for the Board as Mr. Baker had asked at the last meeting that additional security cameras at schools be added to the list of projects. Motion: That the Board of School Trustees approves Discussion/Action Item as presented. Motion: Baker Second: Lightfoot Vote: Aye: Baker, Hartman, Lightfoot, Nelson, Reynolds, Terry No: Hoffman (Motion carried 6-1) Contract with IEP Therapy Dr. Folks and Mr. Stahly presented information to the Board and answered questions. Board consensus is that the mileage reimbursement rate be renegotiated to mirror what EACS employees are paid. If we are not able to renegotiate the mileage this time on this contract we can still go through with the contact as is. However, from now on, all contracts with any vendor asking for mileage reimbursement must mirror the mileage rate that EACS employees are paid. Also, there is Board consensus that from here on out, for applicable contracts, there will be quotes gotten from several other comparable vendors as well for the Board to review. Motion: That the Board of School Trustees approves Discussion/Action Item as presented. Motion: Lightfoot Second: Reynolds Both Mrs. Lightfoot and Mr. Reynolds withdrew their respective motion and second of the motion, then Mrs. Lightfoot made a new motion. Motion: That the Board of School Trustees approves Discussion/Action Item as presented, notwithstanding trying to renegotiate the mileage reimbursement rate to 33.3 cents per mile. Motion: Lightfoot Second: Reynolds Discussion: No further discussion. Vote: Aye: Baker, Hartman, Lightfoot, Reynolds, Terry No: Hoffman, Nelson (Motion carried 5-2) 5

37 5.0 INFORMATION/DISCUSSION ITEMS INFORMATION ITEMS th Quarter Allocations/Grant Awards This information is given to the Board on a quarterly basis. 5.2 Secondary Course Catalog Revisions This information is given to the Board on an annual basis. Mrs. Hissong, Mr. Doug Hicks, Principal of East Allen University, and Mr. Greg Geise, EACS Vocational Coordinator presented new courses that are being added to the Secondary Course Catalog for next school year Edward Byrne Memorial Justice Assistance Grant Not Recommended for Funding Dr. Folks relayed that EACS was not chosen to receive this Grant. 5.4 District Climate Survey There is Board consensus to conduct this voluntary survey for EACS students parents. Mr. Hoffman is adamantly opposed to this survey being conducted at this time. DISCUSSION ITEMS 5.5 Resolution Regarding Fundraiser Activities Mr. Stahly provided information for the Board and answered their questions. Mr. Baker and Mr. Hoffman want more teeth added to the last paragraph, i.e. these organizations need to bring their school administrators into the loop; meetings should be held with minutes kept of these meetings, etc. These groups need to have more transparency with their school administrators and the public. Mr. Stahly will rework this proposed resolution and bring it back to the Board for Discussion/Action at the next meeting. 5.6 Revision to Board Policies 2006, 4008 and Appendix H (Meet and Confer) Ms. Ricketts provided information for the Board. **5.7 Sale of Harlan Elementary School Mr. Stahly provided information for the Board and answered their questions. After brief discussion, Mr. Hartman asked if there was a reason to wait until the next meeting to vote on this. Hearing none, Mr. Baker made a motion. Motion: That the Board of School Trustees approve the sale of the Harlan Elementary School to Sunrise Chapel Mennonite Church. Motion: Baker Second: All Vote Aye: Baker, Hartman, Hoffman, Lightfoot, Nelson, Reynolds, Terry (Motion carried 7-0) 6

38 6.0 PUBLIC EXPRESSIONS NON-AGENDA ITEMS None 7.0 SUPERINTENDENT COMMENTS Due to the inclement weather we have already canceled school for tomorrow. We are applying for a waiver for Tuesday for sure Monday was a scheduled non-student attendance/teacher work day. Due to the cancelations, grade card deadlines for teachers are being pushed back. Dr. Folks congratulated the Board officers and said he looks forward to continuing to work with them. 8.0 BOARD COMMENTS Name Arden Hoffman Chris Baker Topic Thank you to all for sympathies extended to him at his father s passing. Seeking out more than one quote for contracted service providers. 9.0 ADJOURNMENT There being no further business to discuss, Mr. Baker moved to adjourn the meeting. Mr. Nelson seconded the motion and it was unanimously approved. The meeting ended at 8:18 p.m. Full audio minutes are available on the East Allen County Schools website, under the School Board tab, at The next meeting of the Board of School Trustees is scheduled for Tuesday, January 21, 2014 at 6:30 p.m. This meeting will be held at the EACS Administration Building, 1240 State Road 930 East, New Haven, IN. These minutes were approved and adopted by the East Allen County Schools Board of School Trustees on January 21, EAST ALLEN COUNTY SCHOOLS BOARD OF SCHOOL TRUSTEES President Secretary 7

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62 Comparison of School Internet/Global Proxy Filters How many ipads can it handle? What is the cost? Will it handle ios 7 apps pushed? LightSpeed (Rocket) Bloxx (Impresa 5W) We were told 8,000 devices 21 month cost: $47,400, paid through February 20, 2015 NO 14,000 devices $48,239 covers the next 3 years Currently testing whether this is true during a free 30-day trial Cost per month $2,257 $1,340 How effective is the filter? Filtering method based on predefined keyword recognition, and then either allows or denies search Patented smart engine reads the pages and makes a decision, meaning Bloxx will catch everything in first attempt