The Owners of Strata Plan BCS3635 Council Meeting Agenda Jan 24, 2017
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1 The Owners of Strata Plan BCS3635 Council Meeting Agenda Jan 24, 2017 Date: Jan 24, 2017 Time: 6 PM Room: Port Coquitlam Legion Veterans Room Committee members present: Guests Present: Regrets: Recorder 1.0 Approval of Agenda New Business Item Name Description & Discussion Action Plan/Deadline Management Ted Fines from 4 months ago not addressed no reply from manager Brenda financial questions arising Council will send a registered letter to QPPM HV Transformers Mike Peter Purchase Transformers more quotes needed Termination of Bull Houser Mike attain quotes and terminate Bull Houser Building Committee Dave Mike (See Attachment 1 - Building Committee Strata Lot Activity Report) Reviewed Infrastructure Committee Peter Update Carried Forward Main St Infrastructure Mike Update 90% complete paving remains to be done 1
2 Lot Addresses Ted Lot addresses and road name to be used without 3295 attached Carried Forward Rental of Properties Dave Robert Possibility of renting out homes Council supports as item for SGM or AGM Abandoned MH MH Burnt Water stand pipe end of Madley Mike Lot 34 - Flooded and possible mold/rotting (Safety hazard?) Lot 17 - Fire - (uninhabitable?) Mike Stand pipe to flush water lines Carried Forward Owners of lots looking into removing these mobile homes from site HY Letter Peter/Mike Updated letter on contractors findings during construction Carried Forward Treasurers Report Brenda Update Financial questions to QPPM go unanswered Bylaw Enforcement Adjourned 8:15 pm Ted Update Update reieved Next Meeting Feb 14, Sunnyside Rd 2
3 Attachment 1 Building Committee Strata Lot Activity Index MH = Mobile Home BC = Building Committee SL = Service Lot SL# SL# 5 Near complete 9) Building Permit received 10 MH to be replaced with, basement prefab home 17 Caught fire Jan 24/17 (uninhabitable?) 21 Requires final Inspection 33 MH to be demolished 34 Abandoned power and water shut off 35 Build nearing completion 38 Design approved 43 Maintenance to be kept up 44 framing 51 - Maintenance to be kept up 52 foundation poured 53 - Maintenance to be kept up 57 Trades working 69 Storm drain work on hold due to weather 86 Waiting design submission 89 Design in progress Foot Notes - Home sold recently - lot 36, lot 7 - Infrastructure Replacement - Main St Upgrade 90% complete 3
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6 The Owners of Strata Plan BCS3635 Council Meeting Minutes Mar. 21, 2017 Date: March 21, 2017 Time: 6:00 Room: Sunnyside Rd Committee members present: Guests Present: Regrets: Recorder 1.0 Approval of Agenda 4.0 New Business Item Name Description & Discussion Action Plan/Deadline HV Transformers Mike Progress Report Hydro Rates to drop Work to be completed in April, BC Hydro rates to drop Building Committee Dave Mike (See Attachment 1 - Building Committee Strata Lot Activity Report) Reviewed Infrastructure Committee Peter 1) - HY to be contact re: design and timing 2) - Shaw to be contacted re their design Carried forward
7 Anmore Rezoning Proposal Lot Addresses Ted/Mike Ted Discussion/as a response to Anmore Village proposed zoning changes. Lot addresses and road name to be used without 3295 attached Owners to be sent information letter from council encouraging owners to attend Anmores zoning meeting Carried forward Rental of Properties Mike Dave Complete home single family only rentals Bring proposal to AGM Abandoned MH MH Burnt Peter Update on removal of these mobile homes from site Legal issues prevent immediate removal, council currently fining lot owners. Water stand pipe end of Madley Mike Stand pipe to flush water lines Carried forward Treasurers Report Brenda Update Reviewed Bylaw Enforcement Ted Update Reviewed Adjourned 7:45 pm Next Meeting 6 pm. Tuesday April 25, 2017 Port Coquitlam Legion Veterans Room
8 Attachment 1 Building Committee Strata Lot Activity Index MH = Mobile Home BC = Building Committee SL = Service Lot SL# SL# 5 Common area cleanup & Occupancy Permit required 9) Foundation pored 10 MH to be replaced with crawl space 17 Caught fire Jan 24/17 (uninhabitable)to be removed ASAP 21 Requires final Inspection 33 Foundation dug 34 Abandoned uninhabitable to be removed ASAP 35 Build nearing completion 38 Design approved 43 Maintenance to be kept up 44 Trades working 51 - Maintenance to be kept up 52 Framing 53 - Maintenance to be kept up 57 Trades working 69 Storm drain workto be scheduled with CEWE 86 Waiting design submission 89 Design in progress
9 Items for next AGM or SGM 1) Renting out of Homes 2) Infrastructure replacement for rest of property
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11 The Owners of Strata Plan BCS3635 Council Meeting MInutes Feb. 14, 2017 Date: Feb 14, 2017 Time: 4 PM Room: Sunnyside Rd Committee members present: Mike, Ted, Peter, Brenda Guests Present: Jason B Regrets: Dave Recorder MJ 1.0 Approval of Agenda - approved 4.0 New Business Item Name Description & Discussion Action Plan/Deadline Management Ted Review letter of complaint to QPPM Peter to contact Dan (QPPM owner) then mail registered letter HV Transformers Mike Peter Bull Houser Terminated New quote received final approval to purchase transformers Contract to be awarded to Valley Power Building Committee Dave Mike (See Attachment 1 - Building Committee Strata Lot Activity Report) Reviewed Infrastructure Committee Peter 1) - HY to be contact re: design and timing 2) - Shaw to be contacted re their design 3) Committee meeting to be scheduled 1 Peter 2 Mike, after HY design received 3 - Peter
12 Acquisition of a Strata Lawyer Jason Ted/Mike Discussion/as a response to Anmore Village proposed zoning changes. Council approved retaining Lwyer for strata Lot Addresses Ted Lot addresses and road name to be used without 3295 attached Carried Forward Rental of Properties Mike Dave To qualify for renting the lot and structure to be comply to current bylaws. Forward to next SGM/AGM for approval Item for next SGM/AGM Abandoned MH MH Burnt Water stand pipe end of Madley Peter Update on removal of these mobile homes from site CVV working on legal s and will remove a sap Mike Stand pipe to flush water lines Carried Forward HY Letter Peter/Mike Updated letter on contractors findings during construction Carried Forward Treasurers Report Brenda Update Bylaw Enforcement Adjourned 6:15 pm Ted Update Reviewed Next Meeting 6 pm. Tuesday March 21, 2017 Port Coquitlam Legion Veterans Room No reply from QPPM on financial questions. Registered mail will be sent on Feb 15/17
13 Attachment 1 Building Committee Strata Lot Activity Index MH = Mobile Home BC = Building Committee SL = Service Lot SL# SL# 5 Common area cleanup &Occupancy Permit required 9) Building Permit received 10 MH to be replaced with, basement prefab home 17 Caught fire Jan 24/17 (uninhabitable) 21 Requires final Inspection 33 MH to be demolished? 34 Abandoned power and water shut off 35 Build nearing completion 38 Design approved 43 Maintenance to be kept up 44 Trades working 51 - Maintenance to be kept up 52 Foundation poured 53 - Maintenance to be kept up 57 Trades working 69 Storm drain work on hold due to weather 86 Waiting design submission 89 Design in progress Foot Notes - Home sold recently - lot 37, lot 7 - Infrastructure Replacement - Main St Upgrade 90% complete
14 1) Renting out of Homes Items for next AGM or SGM
15
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